September 27, 2022 at 6:00 PM - Governing Board Meeting
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A. Opening of Meeting
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A.1. Call to Order
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A.2. Pledge of Allegiance
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B. Student Report
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B.1. Report from Flowing Wells Junior High School Student Representative
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B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.
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B.2. Report from Sentinel Peak High School Student Representative
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B.2.a. A student representative will provide a review of events and activities at Sentinel Peak High School in academics, sports, and other extracurricular programs.
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C. Superintendent’s Report
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C.1. Recognition of Community Faith-Based Partner: GAP Ministries
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C.1.a. Superintendent Dr. Kevin Stoltzfus and Director of Community Schools Martha Damron will recognize representatives from GAP Ministries for their significant contributions to Flowing Wells students, families, and employees.
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C.2. Open Enrollment Analysis
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C.2.a. Superintendent Dr. Kevin Stoltzfus will provide an informational report comparing current year and prior year open enrollment trends across the District.
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C.3. Update on District Events and Activities
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C.3.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
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D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.
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E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.
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E.1. Approval of Agenda for this Meeting
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E.1.a. Request approval for the adoption of the agenda for this meeting, September 27, 2022.
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E.2. Approval of Minutes of Governing Board Meetings
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E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: September 13, 2022 (Open Session Minutes and Executive Session Minutes).
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E.3. Approval of District Expense and Payroll Vouchers
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E.3.a. Sign vouchers #6623-6633 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6612-6618 and Payroll vouchers #2405-2406.
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E.4. Approval of Requests for Use of District Facilities
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E.4.a. District facilities use requests are submitted for approval.
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E.5. Approval of Requests for Open Enrollment Students
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E.5.a. Requests for open enrollment students are submitted for approval.
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E.6. Approval of Requests for Student Trips
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E.6.a. Student trip requests are submitted for approval.
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E.7. Approval of Requests for Staff Travel
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E.7.a. Staff travel requests are submitted for approval.
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E.8. Approval of Personnel Actions
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E.8.a. Personnel Actions are submitted for approval.
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E.9. Acceptance of Gifts and Donations
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E.9.a. Recommend acceptance of gifts and donations in the amount of $4.265.70
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E.10. Review of District Financial Statements
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E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of August 31, 2022
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E.11. Approval of Asset Retirement and Disposals Through September 20, 2022
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E.11.a. The attached list of assets no longer of use to the district is presented for your review and approval to dispose of as noted.
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F. Business and Finance
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F.1. Recommend Approval to Add Arizona-Sonora Desert Museum to the Sole Source Listing for FY2022-2023
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F.1.a. District Administration recommends approval to add Arizona-Sonora Desert Museum to the Sole Source Vendor List for FY 2022-2023. The Arizona-Sonora Desert Museum provides a unique learning experience for students. The Desert Museum partnership includes in-person and virtual programs for elementary students to enhance science curriculum. The District has determined that the price for these programs is fair and reasonable and the service provided meets the needs of the District.
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F.2. Recommend Approval to Purchase Play Structure from Dave Bang Associates
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F.2.a. District Administration recommends approval to purchase a play structure for Laguna Elementary School from Dave Bang Associates. The purchase would utilize pricing through Mohave contract #19O-BANG-0221 and includes Davis Bacon wages. This project would be funded with ESSER funds. The estimated total cost is $51,138.30.
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G. Unfinished Business
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G.1. Recommended Approval of Policy Revisions
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G.1.a. District Administration recommends approval of revisions to the policies listed below, which were brought for review and discussion at the 09/13/2022 Governing Board Meeting. The attached memo summarizes the revisions, and the accompanying policy drafts include strike-through text to indicate deletions and underlined text to indicate additions.
- Policy JRR: Student Surveys - Policy KI: Visitors to Schools - Policy KB Parental Involvement in Education - Policy IHAMB: Family Life Education - Policy JLCB: Immunizations of Students - Policy JLCC: Communicable Infectious Diseases - Policy GBGCB: Staff Health and Safety - Policy DIA: Accounting System - Policy IHA: Basic Instructional Program - Policy JLDA: School Counselors and Psychologists - Policy JICFA: Hazing - Policy IKF: Graduation Requirements - Policy JJIA: Intramural Sports - Policy JJIB: Interscholastic Sports - Policy EE: Transportation Services - Policy EEAEA: Bus Driver Requirements, Training, and Responsibilities - Policy JF: Student Admissions - Policy IJL: Library Materials Selection and Adoption - Policy IJNC: Resource Centers / Media Centers / School Libraries - Policy IMD: School Ceremonies and Observances - Policy IMB: Teaching About Controversial/Sensitive Issues - Policy JLDAB: Referrals to Other Agencies
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H. New Business
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H.1. Recommend Approval of Research Request involving Students who Participate in Mt. Lemmon Sky School
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H.1.a. District Administration recommends approval of a request to recruit students to participate in a doctoral level research project by a researcher from Arizona State University. The researcher would recruit FWHS students who participate in the Mt. Lemmon Sky School program. Participation in the research would be voluntary and would require written parent consent. The research would consist of a series of surveys to be administered at the beginning and end of the Sky School program, with the goal of investigating how participation in Sky School affects students' career motivations, affinity toward the environment and conservation, self efficacy for actions that can benefit the environment, and development of science skills.
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H.2. Recommend Approval of Governing Board Resolution Supporting an Override to the FY2022-2023 Aggregate Expenditure Limit
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H.2.a. District Administration recommends approval of a resolution in support of an override to the Fiscal Year 2022-2023 Aggregate Expenditure Limit. This override by the Arizona Legislature will be necessary to allow Flowing Wells and all school districts in Arizona to expend the funding that already has been appropriated by the legislature for the purpose of K-12 education.
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I. Executive Session
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I.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees.
- Concerning Personnel Issue - Discussion of Promotion
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J. Adjourn
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