January 23, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Student

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the January Building Blocks for Character Student from Emily Meschter Early Learning Center, Kahspin Hoffman.

C.2. Update on District Events and Activities

C.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK - The brief break provides an opportunity for families and friends to leave the meeting.

C.3. Presentation of Administration's Mid-Year Goals Report

C.3.a. Superintendent Dr. Kevin Stoltzfus will present the Administration's Mid-Year Goals Report.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, January 23, 2024.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: January 9, 2024 (Organizational Session Minutes, Open Session Minutes, and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers #6854-6863 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6840 and #6845-6849 and Payroll voucher #2514.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. None for this meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $15,110.72 for the period of November 1, 2023 - December 31, 2023.

E.10. Review of District Financial Statements

E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of December 31, 2023.

E.11. Approval of Asset Retirement and Disposals

E.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of January 17, 2024.

F. New Business

F.1. Recommend Approval to Hire Interim Principal for Laguna Elementary School to Become Effective July 1, 2024

F.1.a. District administration recommends approval of Luis Blanco to serve as Interim Principal at Laguna Elementary School, to become effective July 1, 2024, and anticipated to serve for the duration of Principal Schmidt's military deployment through September 2025.

F.2. Recommend Approval to Establish Advanced Piano Course

F.2.a. District administration recommends approval to establish a new Advanced Piano course at Flowing Wells High School to be offered beginning in the fall of 2024.

F.3. Recommend Approval to Establish Beginning Orchestra Course

F.3.a. District administration recommends approval to establish a new Beginning Orchestra course at Flowing Wells High School to be offered beginning in the fall of 2024.

F.4. Recommend Approval to Participate in Study to Evaluate the Cooper Center for Environmental Learning

F.4.a. District administration recommends approval to participate in a research study focused on evaluating the Cooper Center's Earthkeepers program. Fourth grade students from Richardson will be participating in the Earthkeepers program again this year. Approval by the Board would give the program evaluators permission to recruit students and their parents to participate in the evaluation. Active consent would be required, and all student responses would remain anonymous.

G. Business and Finance

G.1. Recommend Approval to Award RFP # 536M-24A.5 Internet Services to Cox Communications

G.1.a. District administration recommends approval to award RFP # 536M-24A.5 for Internet Services to Cox Communications. Cox is our current internet services provider and thus, continuity of services would be maintained.

G.2. Recommend Approval of Chromebook and Licensing Purchase from CDW-G

G.2.a. District administration recommends approval to purchase 1000 Chromebooks and 900 licenses from CDW-G as part of our ongoing refresh cycle. The cost of the Chromebooks, Chrome Management Licenses, and related services and tax will be approximately $242,607.25. This purchase would exceed the $100,000 threshold with this vendor, thus necessitating Board approval. The funding source would be ESSER III. This purchase would utilize Mohave pricing under state contract 20F-CDWG-1003, which we have determined to be fair and reasonable relative to other vendor pricing.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; regarding superintendent evaluation and regarding candidates for principal positions at Hendricks Elementary School and Flowing Wells High School.

I. Adjourn