February 14, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells High School Student Representative

B.1.a. A student representative will provide a review of events and activities at Flowing Wells High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the February Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Flowing Wells High School Support Staff Employee of the Year, Sharon Kays.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Flowing Wells High School Outstanding Volunteer of the Year, Alberto Urquidez.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Flowing Wells High School Teacher of the Year, Allison Embacher.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, February 14, 2023.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: January 24, 2023 (Open Session Minutes and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign expense vouchers #6661-6670 and payroll vouchers #2421-2430 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6649-6654 and Payroll vouchers #2415 and 2416.

E.4. Approval of Requests for Use of District Facilities

E.4.a. No requests for this meeting.

E.5. Approval of Requests for Student Trips

E.5.a. Student trip requests are submitted for approval.

E.6. Approval of Requests for Staff Travel

E.6.a. Staff travel requests are submitted for approval.

E.7. Approval of Personnel Actions

E.7.a. Personnel Actions are submitted for approval.

E.8. Approval of Asset Retirement and Disposals

E.8.a. None for this meeting.

E.9. Approval of Minutes for Joint Pima County JTED Meeting

E.9.a. The following Joint Pima County JTED Governing Board meeting minutes are presented for Governing Board approval: January 23, 2023 (Open Session Minutes). 

F. Business and Finance

F.1. Recommend Renewal of Intergovernmental Agreement (IGA) with Altar Valley School District regarding Shared Transportation Responsibilities

F.1.a. District Administration recommends renewal of the IGA with the Altar Valley School District (AVSD) to maintain shared transportation responsibilities and costs. In this agreement, FW provides multiple routes in the morning, after-school, and evening for students who live in Altar Valley. FW incurs salaries and benefits for bus drivers, monitors, and aides as needed, and AVSD reimburses FW for vehicle fuel and maintenance costs or provides vehicles for temporary use. The only changes to the IGA are in Exhibit A, with the cost per mile maintained at $1.00 but the total projected cost increasing by approximately $5000 from the prior year to reflect a more accurate estimate (projected at $59,540 this year as opposed to $54,700 last year).

F.2. Recommend Approval to Purchase Shade Structures from Dave Bang Associates

F.2.a. District Administration recommends approval to purchase two shade structures from Dave Bang Associates to be installed at Laguna and Richardson Elementary Schools. The purchase would utilize pricing through Mohave contract # 20Q-BANG2-0402 and includes Davis Bacon wages. The projects would be funded with ESSER funds. The estimated total cost is $101,438.

F.3. Recommend Approval of Fee Schedules for 2023-2024 School Year

F.3.a. District Administration recommends approval of the fee schedules for the 2023-2024 school year. The attached memo provides a summary of the changes, and the attached schedules indicate deletions with strikethrough text and additions with underlined text. Note that Technology Fees (for students who have checked out a District Chromebook for use outside of school) have been included for grades 7-12 as follows: an optional insurance plan may be purchased for approximately $35, which covers all Chromebook repairs and/or replacements for the year. Alternatively, individual repair fees would be assessed only as needed at a minimum cost of $35 per repair.

G. New Business

G.1. Recommend Approval to Hire Principal of Flowing Wells Junior High School to Become Effective July 1, 2023

G.1.a. District Administration recommends approval of Erin Kearney to serve as the next principal at Flowing Wells Junior High School, to become effective July 1, 2023.

G.2. Recommend Approval of Memorandum of Understanding (MOU) with Northern Arizona University

G.2.a. District Administration recommends approval of an MOU with Northern Arizona University to provide eligible Flowing Wells employees with a tuition reduction of ten percent. There is no cost to the District; Flowing Wells simply would agree to inform employees about the program and provide employment verification to NAU.

G.3. Recommend Approval of 2024-2025 School Year Calendar

G.3.a. District Administration recommends approval of the 2024-2025 school year calendar, which was brought to the Board for discussion during the January 10, 2023, Governing Board Meeting. Since then, the calendar has been shared with representatives from various employee groups and posted to the District website for feedback. No revisions have been suggested.

G.4. Recommend Approval of Revisions to Position Description for Operations Specialist Early Learning Programs

G.4.a. District Administration recommends approval of revisions to the job description for Operations Specialist Early Learning Programs to include some additional responsibilities associated with the position at the new Community Learning Center.

G.5. Recommend Approval of New Position Description: Database Technician

G.5.a. District Administration recommends approval to establish a new position entitled Database Technician. Currently, one employee in the Database Office holds the position of Computer Technician. The responsibilities associated with this position have evolved significantly over the past ten years, distinguishing it from the other Computer Technician positions around the District. This new position description specifies more clearly the actual duties of the role in terms of establishing and maintaining student and employee accounts for various platforms and integrating accounts through single sign-on procedures. 

G.6. Review of 100th Day Enrollment Trends

G.6.a. District Administration presents for review and discussion a five-year comparison of enrollment trends from the 100th day of school.

G.7. Review of Timeline and Considerations for Maintenance and Override Election

G.7.a. District Administration presents for review and discussion information about the District's current override, possible renewal timelines, and scenarios for percentages above the current 10% threshold. Additional revenues gained from a higher percentage could provide opportunities for innovative programs to attract and retain families to the District. Next steps will include gathering information from community members formally and informally, with a follow-up presentation to be provided to the Board in May. No action to be taken at the current meeting.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 
     - Concerning Personnel Issue - Centennial Elementary Principal Candidates
     - Concerning Personnel Issue - Administrator Transition

I. Adjourn