August 8, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, August 8, 2023.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: July 25, 2023.

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers #6811-6820 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6696, 6801 and 6804  and Payroll vouchers #2433 and 2502.

D.4. Approval of Requests for Use of District Facilities

D.4.a. None for this meeting.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. Student trip requests are submitted for approval.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Approval of Asset Retirement and Disposals

D.9.a. None for this meeting.

E. Business and Finance

E.1. Recommend Approval of Community Schools Fee for FY 2023-2024

E.1.a. District administration recommends a revision to the Community Schools’ fees for fiscal year 2023-2024 to add the following fee for the before-and-after-school Y.E.S. program. 
       - Base hourly rate – Flowing Wells Employees - $3.70 per hour
The district provides a $0.50 per hour discount on the Y.E.S. rates to district employees. This rate was inadvertently omitted from the original request for approval of the FY 2023-2024 rates. 

F. Unfinished Business

F.1. District administration recommends approval of revisions to Policy JH - Student Absences and Excuses. Revisions clarify outdated language regarding the requirement for parents to call the school to report a student absence, changing the wording from "call" to "notify," and removing language regarding the issuance of an "admission slip" from the school office. The accompanying policy draft includes strike-through text to indicate deletions and underlined text to indicate additions.

G. New Business

G.1. Recommend Approval of Research Request

G.1.a. District administration recommends approval to participate in the "Corgi 2020: Scaling Models for the Classroom of Tomorrow" research study being conducted by CAST, a nonprofit education research organization. This study would involve one sixth grade class of students at Douglas Elementary School. Participating students would use digital graphic organizers through the Corgi-2 platform on their Chromebooks in conjunction with the existing Board-approved sixth grade science curriculum. Student participation would be voluntary and would require written parent permission. Data from participating students would be used to evaluate the Corgi-2 platform and would include assessments, surveys, and focus group interviews. The classroom teacher has initiated this request to participate given her interest in the use of the Corgi-2 digital tools.

G.2. Discussion and Selection of a District Delegate for the Arizona School Boards Association's Delegate Assembly

G.2.a. Governing Board Members will discuss and select a delegate and possibly an alternate delegate to represent Flowing Wells as the District Delegate to the ASBA Delegate Assembly on September 9, 2023.

G.3. Discussion of Arizona School Boards Association's Proposed Political Agenda for 2023-2024

G.3.a. Arizona School Boards Association's Draft Political Agenda for 2023-2024 is presented for Governing Board discussion. This agenda is a marked-up version of the prior year's agenda, with changes marked in red. Amendments and new items may be proposed during the Delegate Assembly as in prior years.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 

I. Adjourn