June 11, 2024 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval of Proposed Budget for Fiscal Year 2024-2025

A.2.a. District administration recommends approval of the proposed budget for Fiscal Year 2024-2025.

B. Superintendent’s Report

B.1. Presentation and Discussion of Administrative End-of-Year Goals Report

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide a report on the administrative team's efforts to enact the Goals and Initiatives established by the Governing Board.

B.2. Update on District Events and Activities

B.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 11, 2024.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: May 28, 2024 (Open Session Minutes and Study Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches. None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6882-6884.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests are submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Acceptance of Gifts and Donations

D.8.a. Recommend acceptance of gifts and donations in the amount of $18,417.73 for the period of May 1-May 31, 2024.

D.9. Review of District Financial Statements

D.9.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of May 31, 2024.

D.10. Approval of Asset Retirement and Disposals

D.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district.

E. Business and Finance

E.1. Recommend Approval to Purchase Electric School Bus and Charging Station

E.1.a. District administration recommends approval to purchase an electric school bus and a charger from RWC. RWC obtained federal EPA grant funding that offsets the cost of the vehicle by $395,000. Tucson Electric Power (TEP) would provide gap funding to cover the balance of the cost of the vehicle and to cover the cost of the purchase and installation of the charger. Total costs for the District are estimated at $12,000 to run power from our electrical panel to the charger. Operation and maintenance costs are expected to be significantly less than a comparable diesel vehicle.

E.2. Recommend Approval of Renewed IGA with Pima County JTED for Fiscal Year 2024-2025

E.2.a. District administration recommends approval to renew the IGA with Pima County JTED for FY2024-2025. This renewal would be for a term of one year. The IGA has been reviewed by legal counsel and district administration; changes from the prior year simply reflect new dates.

F. New Business

F.1. Recommend Approval of District Organizational Chart

F.1.a. District administration recommends approval of revisions to the Organizational Chart for Fiscal Year 2024-2025. Revisions in the draft document appear in red text. The FY2023-2024 Organizational Chart is provided as a reference.

F.2. Recommend Approval of Revisions to Goals and Initiatives

F.2.a. District administration recommends approval of revisions to the Goals and Initiatives document, with underlined text indicating additions and strikethrough text indicating deletions. Revisions incorporate references to character strengths and also remove some redundancy.

F.3. Recommend Evaluation of Administrative Merit Compensation Plan

F.3.a. District administration recommends evaluation of the 2023-2024 Administrative Merit Compensation Plan based on the Governing Board's established Goals and Initiatives and requests the determination of an accompanying performance level.

G. Adjourn