September 26, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representative

B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Student

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the September Building Blocks for Character Student from Davis Elementary School, Julian Equihua.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Davis Elementary School Support Staff Employee of the Year, Karisa Lopez.

C.3. Update on District Events and Activities

C.3.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, September 26, 2023.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: September 12, 2023 (Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Expense and payroll vouchers are presented for Board approval: Expense vouchers #6811 and #6814-6818 and Payroll vouchers #2504 and 2505.

E.4. Approval of Requests for Use of District Facilities

E.4.a. None for this meeting.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. None for the meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $5,204.83 for the period of August 1-31, 2023 .

E.10. Review of District Financial Statements

E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of August 31, 2023.

E.11. Approval of Asset Retirement and Disposals

E.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of September 21, 2023.

F. Business and Finance

F.1. Recommend Award of the Homer Davis Elementary School Window Replacement Bid # 24-02-24 to Building Excellence

F.1.a. On July 12, 2023 the District issued Bid # 24-02-24 to replace windows at Homer Davis Elementary School. The solicitation was advertised on AZ Purchasing, the District’s website and in the newspaper. The District held a pre-bid conference attended by seven potential contractors and subcontractors. The District received two bids by the due date of August 30, 2023. The bid log is attached for your reference. The lowest bid was submitted by Building Excellence in the amount of $680,751. District administration recommends the Governing Board award Bid # 24-02-24 to Building Excellence which was the lowest responsible and responsive bidder. This project will be funded through ESSER III.

F.2. Review of Bond Projects

F.2.a. District administration presents for review information related to the 2017 voter-approved School Improvement Bonds.

F.3. Review of Maintenance and Operations Budget Override

F.3.a. District administration presents for review information related to the Maintenance and Operations Budget Override.

F.4. Recommend Approval of Settlement Agreement with Altria

F.4.a. District administration recommends approval of the settlement with Altria, the final defendant in the Juul e-cigarette litigation. Altria has proposed a total settlement agreement, which would be divided amongst the districts that signed onto the lawsuit. The total amount of the settlement and the Flowing Wells portion remain confidential at this time. Consequently, the settlement is not included as a public-facing attachment.

F.5. Recommend Approval of Revisions to 2023-2024 Support Salary Schedule

F.5.a. District administration recommends approval to revise the 2023-2024 Support Salary Schedule to clearly identify the two positions compensated at the rate of minimum wage (Student Worker, and Support Staff Substitute) and to establish a differential of $0.28 between the positions of Support Staff Substitute and Support Staff Substitute TA2. Revisions are highlighted on the attached Salary Schedule. These revisions would enhance clarity, would eliminate the need for mid-year revisions to this scale due to mandatory minimum wage increases in January, and would help prevent errors in calculating future rates.

G. New Business

G.1. Recommend Approval of Access Easement to the Town of Marana for West Side of Sentinel Peak Property

G.1.a. District administration recommends approval to grant to the Town of Marana a permanent non-exclusive access easement on the far west side of the property where Sentinel Peak High School is located. The parcel extends to the west of a drainageway that is being transferred from Pima County to the Town of Marana. This access easement would grant permission to the Town of Marana to access the section of land that runs north/south along the west side of the drainageway in order to better access and maintain the drainageway.

G.2. Recommend Approval of Resolution regarding Arizona School Boards Association

G.2.a. District administration recommends approval of a resolution to be sent to the Arizona School Boards Association regarding concern and disapproval over the recent appointment process of the ASBA Executive Director.

H. Adjourn