March 25, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Update on District Events and Activities

C.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, 

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: March 11, 2025 (Open Session Minutes and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers  for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense vouchers are presented for Board approval: Expense vouchers #7049-25 and 7050-25. 

E.4. Approval of Requests for Use of District Facilities

E.4.a. No requests for this meeting.

E.5. Approval of Requests for Open Enrollment

E.5.a. No requests for this meeting.

E.6. Approval of Requests for Student Trips

E.6.a. No requests for this meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Approval of Asset Retirement and Disposals

E.9.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of March 19, 2025.

F. New Business

F.1. Recommend Approval to Hire Chief Financial Officer to become Effective July 1, 2025

F.1.a. District administration recommends approval of Monique Mata to serve as the next Chief Financial Officer, to become effective July 1, 2025.

F.2. Recommend Approval to Table the Vista Higher Learning Senderos Levels 1-4 Textbooks for Spanish Classes at Flowing Wells Junior High and Flowing Wells High School

F.2.a. District administration recommends approval to table the Vista Higher Learning Senderos Levels 1-4 textbooks, which are under consideration for use in Spanish classes at Flowing Wells Junior High School and Flowing Wells High School. Dr. Audrey Reff and members of the Modern Language Curriculum Adoption Committee will provide information on their evaluation process. Pending Board approval, the resources would be tabled for a sixty-day period for public review and comment.

F.3. Recommend Approval to Table Vista Higher Learning D'Accord Levels 1-3 Textbooks for French Classes at Flowing Wells High School.

F.3.a. District administration recommends approval to table Vista Higher Learning D'Accord Levels 1-3 textbooks, which are under consideration for French classes at Flowing Wells High School. Dr. Audrey Reff and members of the Modern Language Curriculum Adoption Committee will provide information on their evaluation process. Pending Board approval, the resources would be tabled for a sixty-day period for public review and comment.

F.4. Recommend Approval of Revisions to Position Descriptions for Computer Lab Technician and Elementary Library Technician, to become effective in FY2025-2026

F.4.a. District administration recommends approval of revisions to the position descriptions for Computer Lab Technician and Elementary Library Technician. Both sets of revisions reflect changes that have occurred with the introduction of the new elementary STEAM specials classes and which previously have been discussed and reviewed with the employees in these positions. The position description for Computer Lab Technician adds responsibilities associated with assisting with STEAM classes, removes language about independently teaching technology lessons, and updates language regarding technology maintenance. The position description for Library Technician updates language regarding the frequency of library instruction and support and adds language regarding assisting with designing and delivering instructional activities and interventions. Revisions are detailed with red strike-through text for deletions and blue text for additions in the attached draft documents.

G. Business and Finance

G.1. Discussion of Possible New Solar Installations at Four District Sites

G.1.a. District administration presents for review and discussion the possibility of expanding our current solar installations to include new canopies, likely at Flowing Wells High School, Homer Davis Elementary School, the Maintenance and Transportation yard, and the District Office. The District has begun discussions with Veregy to evaluate the potential for cost savings on our electrical utilities. We would use a model in which the District owns the equipment, using financing to pay the up-front capital costs and then applying the utility savings toward the loan on the equipment. Initiating this project in the current year would allow the District to pursue federal subsidies to reimburse approximately 30% of the capital costs. Additionally, future bond sales could be used to pre-pay the balance on the equipment.

G.2. Acceptance of Fiscal Year 2024 Audit Reports and Compliance Questionnaire

G.2.a. A.R.S. 15-914 requires school districts that have an adopted M&O budget limit in excess of $2,000,000 annually to contract for an annual financial statement audit and the completion of the USFR compliance questionnaire. School districts that expend more than $750,000 in federal revenues must also contract for a federal single audit. Section H of the statute requires the Governing Board to publicly accept all audits and compliance questionnaires through a roll call vote. The FY2024 Annual Comprehensive Financial Report, USFR Compliance Questionnaire, Single Audit Reporting Package, and Governance Communication Letter are presented for review and recommended acceptance.

G.3. Recommend Approval to Distribute Instructional Improvement Funds

G.3.a. District administration recommends approval of a May 2025 teacher compensation payment in the amount of $275 from the Instructional Improvement Fund.

G.4. Recommend Approval of Increase to Auto Allowance for Elementary Gifted Teacher for FY2025-2026

G.4.a. District administration recommends approval to increase the auto allowance for the position of Elementary Gifted Teacher (CATS) from the current amount of $550/year to the amount of $825/year to become effective in Fiscal Year 2025-2026. This change would make the auto allowance equivalent to the allowance for the traveling Elementary Music Teacher position given that both positions involve a similar level of travel.

G.5. Recommend Approval of MOU with Louisiana State University (LSU) School of Social Work

G.5.a. District administration recommends approval of a Memorandum of Understanding (MOU) with LSU School of Social Work to establish a field placement agreement that would allow Flowing Wells to host LSU school social worker interns. The MOU is attached for review.

G.6. Recommend Approval to Join Litigation regarding PowerSchool Data Breach

G.6.a. District administration recommends approval to contract with Frantz Law Group, APLC, to provide legal services in connection with pursuing claims for damages associated with the PowerSchool Data Breach Litigation. There is no fee to join the litigation; a fee of 30% would be withheld from any monetary settlement that is obtained in the future. If no settlement is obtained, no fees will be charged. In addition to the potential for financial recovery of expenses associated with addressing the data breach, the District is motivated by the opportunity to obtain a binding guarantee from PowerSchool for indemnity if any future legal claims are brought against Flowing Wells due to PowerSchool's data breach.

H. Adjourn