April 9, 2024 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the April Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Support Staff Employee of the Year, Brittany Ramirez.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Outstanding Volunteer of the Year, Thelma Molina.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Teacher of the Year, Jillian Powers.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, April 9, 2024.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: March 26, 2024 (Open Session Minutes and Executive Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign expense vouchers #6874-6883 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6865-6868. Payroll vouchers - None for this meeting.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Student Trips

E.5.a. None for this meeting.

E.6. Approval of Requests for Staff Travel

E.6.a. Staff travel requests are submitted for approval.

E.7. Approval of Personnel Actions

E.7.a. Personnel Actions are submitted for approval.

E.8. Review of District Financial Statements

E.8.a. Review of Student Activity Balance sheets and Auxiliary Operations Year-to-Date Budget Reports as of March 31, 2024.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $3,639.75 for the period of March 1 - March 31, 2024.

E.10. Approval of Asset Retirement and Disposals

E.10.a. Approval is requested for the retirement and disposal of assets no longer used by the district as of April 3, 2024.

F. Business and Finance

F.1. Recommend Approval of Contract with Logicalis to Purchase E-Rate Category 2 Network Electronics

F.1.a. District administration recommends approval to award the contract for E-Rate Category 2 RFP 0536M-24C.1 for network electronics to Logicalis. This bid award would approve Logicalis as the vendor from whom the District would purchase network electronics equipment, specifically a wireless controller, wireless access points, licensing, configuration, and installation, for our current E-Rate Category 2 project. Logicalis’s bid for the network electronics project is $99,774.75. Of this cost, 85% would be reimbursed to the District through the E-Rate program.

F.2. Recommend Approval to Renew the Heinfeld, Meech & Co., P.C. Contract for Auditing Services for FY 2023-2024

F.2.a. District administration recommends the contract for Auditing Services with Heinfeld, Meech & Co., P.C. be renewed for the fiscal year 2023-2024 audit. On March 28, 2023, the District awarded RFP #23-07-27 for Auditing Services to Heinfeld, Meech & Co., P.C. The award of this RFP resulted in a one (1) year contract with the option to renew for four (4) additional years. This will be the first renewal option of this contract

F.3. Recommend Approval to Renew Multi-Year RFPs and Bids

F.3.a. District Administration recommends approval to renew contracts for multi-year RFPs and bids listed on the memo attached for your review.

G. Unfinished Business

G.1. Recommend Approval of Revisions to Retention Policies

G.1.a. District administration recommends approval of revisions to retention policies, regulations, and exhibits. The proposed revisions were brought for discussion on March 26, 2024. The revisions seek to provide coherence between the District's policies and practices, with promotion/retention decisions anchored in a comprehensive evaluation of many variables and feedback from many stakeholders, including parents, teachers, and specialists. The attached drafts include strikethrough text to indicate deletions and underlined text to indicate additions.

H. New Business

H.1. Recommend Approval to Establish New Position: Operations Specialist (Sentinel Peak and Digital Campus)

H.1.a. District administration recommends approval to establish a new position of Operations Specialist for Sentinel Peak and Flowing Wells Digital Campus. The attached draft position provides details of position responsibilities. This position would replace the current Program Assistant position, recognizing the expanded responsibilities associated with the integration of FWDC. The starting hourly compensation rate would be consistent with most other Operations Specialist positions, currently $16.36/hour (compared to the Program Assistant starting rate of $15.42/hour).

H.2. Discussion of Retirement of Governing Board Member Mr. Thomas Jacobs

H.2.a. District administration presents for discussion information regarding the retirement of Mr. Thomas Jacobs from the Flowing Wells Governing Board following 20 years of service.

I. Adjourn