May 23, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Recognition of FWHS Season Three Athletes Who Competed at State Level

B.1.a. Superintendent Dr. Kevin Stoltzfus and Athletic Director Mr. Mark Brunenkant will recognize the FWHS spring sports teams and athletes who competed at the state level, including boys volleyball, baseball, and track and field.

B.2. Update on District Events and Activities

B.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, May 23, 2023.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: May 9, 2023 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6676, 6678, 6679, and 6680 and Payroll voucher #2423.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. None for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Acceptance of Gifts and Donations

D.9.a. Recommend acceptance of gifts and donations in the amount of $16,779.95 for the period of April 1- 30, 2023.

D.10. Review of District Financial Statements

D.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of April 30, 2023.

D.11. Approval of Asset Retirement and Disposals Through May 19, 2023

D.11.a. The attached list of assets no longer of use to the district is presented for your review and approval to dispose of as noted.

E. New Business

E.1. Recommend Approval to Table Advanced Placement United States History Curriculum 

E.1.a. District administration recommends a sixty-day table of the Bedford, Freeman, and Worth (BFW) curriculum entitled Fabric of a Nation: A Brief History with Skills and Sources to allow for public review and comment prior to a formal request to adopt the curriculum for use with Advanced Placement United States History courses.

E.2. Recommend Approval to Table Advanced Placement Chemistry Curriculum

E.2.a. District administration recommends a sixty-day table of Pearson's curriculum entitled Chemistry: The Central Science, 15th Edition to allow for public review and comment prior to a formal request to adopt the curriculum for use with high school Advanced Placement Chemistry courses.

F. Business and Finance

F.1. Recommend Approval of Renewed IGA with Pima County JTED for Fiscal Year 2023-2024

F.1.a. District administration recommends approval to renew the IGA with Pima County JTED for FY2023-2024. This renewal would be for a term of one year. The changes have been developed collaboratively with Pima JTED and have been reviewed extensively by Flowing Wells legal counsel. Changes improve clarity regarding funding split arrangements between Pima JTED and the District and also establish a requirement that Pima JTED and District administration collaboratively review and revise the IGA each year.

F.2. Recommend Approval to Purchase Furniture for the Community Learning Center and the New Laguna Building from Arizona Furnishings

F.2.a. District administration recommends approval to purchase furniture for the new Community Learning Center and for the new Laguna building from Arizona Furnishings utilizing Mohave contract 18M-AZF-0130. The total cost for both buildings is estimated at $220,038.87, including tax, shipping, assembly, and installation. Funding sources include Gifts and Donations and ESSER.

F.3. Recommend Approval of Compensation Increases for FY2023-2024

F.3.a. District administration recommends approval to increase compensation for Fiscal Year 2023-2024. The attached memo identifies all proposed compensation increases, which have been developed collaboratively through the Meet and Confer process with Flowing Wells Education Association.

F.4. Recommend Approval of Certified Teacher Compensation Plan and Benefits for FY2023-2024, including New Teacher Compensation

F.4.a. District administration recommends approval of the Certified Teacher Compensation Plan and Benefits for Fiscal Year 2023-2024. The plan reflects FY2023-2024 compensation increases and establishes the starting compensation level for new teachers with and without a master's degree.

F.5. Recommend Approval of Professional Non-Teaching Compensation Plan for FY2023-2024

F.5.a. District administration recommends approval of the Professional Non-Teaching Compensation Plan and Benefits for Fiscal Year 2023-2024. This plan reflects FY2023-2024 compensation increases and establishes the starting compensation levels for various professional non-teaching positions.

F.6. Recommend Approval of Fiscal Year 2023-2024 Support Salary Schedule

F.6.a. District administration recommends approval of the Support Salary Schedule for 2023-2024. This reflects the FY2023-2024 compensation increases and eliminates positions that no longer exist within the District.

F.7. Recommend Approval of One-Time-Only Retention and Recruitment Stipends for Fiscal Year 2023-2024

F.7.a. District administration recommends approval to issue one-time-only Retention Stipends of up to $1000 and Recruitment Stipends of up to $500 to eligible employees in December of the 2023-2024 school year. Funding would derive from the District share of one-time-only monies allocated from the state of Arizona's Fiscal Year 2023-2024 budget.

F.8. Recommend Approval of Increases to Proposition 301 and Special Proposition 301 Compensation Plan for FY2023-2024

F.8.a. District administration recommends approval to increase Proposition 301 (Classroom Site Fund) and Special Proposition 301 compensation by a total of $3000 per full-time teacher, as summarized in the general compensation increases for Fiscal Year 2023-2024. This $3000 increase would be applied to 301 Base compensation to be paid in regular installments throughout the year.

F.9. Recommend Approval of Revisions to Policy GBCA Merit/Performance Pay Programs for Fiscal Year 2023-2024

F.9.a. District administration recommends approval of revisions to Policy GBCA Merit/Performance Pay Programs for Fiscal Year 2023-2024. Revisions include the addition of a $500 experience step following completion of the first year of employment and a $1500 experience step following completion of the twenty-sixth year of employment for certified, exempt, and administrative employees. Revisions also include the addition of a $0.20/hour experience step following completion of the first year of employment and a $0.60/hour experience step following completion of the twelfth year of employment for non-exempt employees.

F.10. Recommend Approval of Revisions to Contract/Work Agreement Addendum List for FY2023-2024

F.10.a. District administration recommends approval of revisions to the Contract/Work Agreement Addendum List for Fiscal Year 2023-2024. Revisions are highlighted in yellow and include an increase to the auto addendum for Certified Occupational Therapy Assistants and the addition of a license renewal addendum for Certified Occupational Therapy Assistants.

F.11. Recommend Approval of Contract Addendum Language regarding Buy-Out of Contract from Another Employer

F.11.a. District administration recommends approval of a new contract addendum that would afford the opportunity to buy-out a contractual agreement between a prospective employee and that individual's current (former) employer. This addendum clarifies that the District would pay the buy-out amount to the former employer up front and that the employee would pay back the District a portion of the buy-out amount if the employee chose to resign from the District prior to completion of their third year of employment in the District.

F.12. Recommend Approval of Contract with Pueblo Mechanical for Centennial Chiller/Boiler Replacement

F.12.a. District administration recommends approval of a contract with Pueblo Mechanical for replacement of the chiller and boiler system at Centennial Elementary School. Estimated cost is $846,433.09 and will be funded through an award from the School Facilities Oversight Board (SFOB). The District would utilize Mohave contract pricing under contract 19F-PMAC2-0904. Anticipated installation date will be summer of 2023 for the boiler and later for the chiller; approval in May of 2023 would provide necessary lead time to order the equipment.

F.13. Recommend Award of Student Travel Services RFP# 23-08-27 to EF Education First

F.13.a. District administration recommends approval to award Student Travel Services RFP #23-08-27 to EF Education First. The District issued a Request for Proposal (RFP) $23-08-27 for Student Travel Services on March 21, 2023. Approximately 61 potential vendors were notified of the solicitation and a notice was published in a daily newspaper. Proposals were due April 12, 2023. The District received proposals from three (3) vendors. The evaluation committee reviewed the proposals and requested best and final offers from each vendor. The proposals were evaluated based on the criteria outlined in the RFT. Each committee member ranked the proposals. It is the committee's recommendation to award RFP #23-08-27 for Student Travel Services to EF Education First. Student travel is funded by tax credits, student fees, and fundraising.

G. Adjourn