March 28, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Recognition of Building Blocks for Character Students

B.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the March Building Blocks for Character Student from each school.

B.2. Recognition of Support Staff Employee of the Year

B.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Support Staff Employee of the Year, Linda Schnelle.

B.3. Recognition of Teacher of the Year

B.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Teacher of the Year, Schreen Raboza Davis

B.4. Recognition of FWHS Winter Athletes Who Competed at State Level

B.4.a. Superintendent Dr. Kevin Stoltzfus and Athletic Director Mr. Mark Brunenkant will recognize the FWHS winter sports teams and athletes who competed at the state level.

B.5. Update on District Events and Activities

B.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, March 28, 2023

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: March 14, 2023 (Open Session Minutes and Executive Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign expense vouchers #6671-6680 and payroll vouchers #2431-2433 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6663-6666 and Payroll voucher #2419.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. Student trip requests are submitted for approval.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Acceptance of Gifts and Donations

D.9.a. Recommend acceptance of gifts and donations in the amount of $7256.02 for the period of February 1-February 28, 2023 .

D.10. Review of District Financial Statements

D.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of February 28, 2023.

E. New Business

E.1. Recommend Approval to Hire Assistant to the Principal at Hendricks Elementary School

E.1.a. District administration recommends approval of Jessica Cenedese to serve as Assistant to the Principal at Hendricks Elementary School, to become effective July 1, 2023.

E.2. Recommend Approval to Table Math Curriculum for Grades 6, 7, and 8: McGraw Hill Illustrative Math

E.2.a. District administration recommends approval of a 60-day table of McGraw Hill Illustrative Math prior to a formal request to adopt the curriculum for use in grades 6, 7, and 8.

E.3. Recommend Approval to Table Textbook for Court Interpreting IA Course: Manual of Spanish-English Translation

E.3.a. District administration recommends approval of a sixty-day table of the Manual of Spanish-English Translation by Kelly Washbourne to allow for public review and comment prior to a formal request to adopt the textbook for use in the Court Interpreting IA course. This is the required textbook for the Pima Community College Translation Studies (TRS) 101 course, which is the associated PCC dual enrollment course for Court Interpreting IA students.

F. Business and Finance

F.1. Discussion of Installation of Solar Canopies at Four District Sites using the Ownership with Direct Pay Incentives Model through Solon Corporation

F.1.a. District administration presents for review and discussion the installation of new solar canopies at four sites: Flowing Wells District Office, Homer Davis Elementary School, Flowing Wells High School, and Flowing Wells Maintenance and Transportation Yard. The Ownership with Direct Pay Incentives model would allow the District to purchase and own all equipment utilizing a 20-year loan. The utility savings would offset the loan principal and interest by year ten, with the first nine years encumbering a small negative cumulative cash flow each year. Over 30 years, anticipated savings are estimated at over $1,483,663.

F.2. Recommend Approval of Membership Agreement with Valley Schools Employee Benefits Group

F.2.a. Recommend approval of membership agreement with Valley Schools Employee Benefits Group (VSEBG). Membership in VSEBG will provide the District with an additional option for contracting of employee benefits. There is no membership fee to join VSEBG. 

F.3. Request Approval to Distribute Instructional Improvement Fund

F.3.a. Presented for review and recommended for approval is the May 2023 teacher compensation Payment in the amount of $160 from the Instructional Improvement Fund.

F.4. Recommend Award of the Auditing Services RFP # 23-07-27 to Heinfeld, Meech & Co., P.C.

F.4.a. District administration recommends approval to award RFP # 23-07-27 for auditing services to Heinfeld, Meech & Co., P.C. for fiscal year 2023 with the option to renew for four (4) additional one-year contracts.

F.5. Recommend Award of RFP# 23-04-23 for Early Learning Center Furniture to Community Playthings and Lakeshore Learning Materials

F.5.a. District administration recommends approval to award award RFP # 23-04-23 for early learning center furniture to Community Playthings and Lakeshore Learning Materials.

G. Adjourn