March 11, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells High School Student Representatives

B.1.a. Student representatives will provide a review of events and activities at Flowing Wells High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the March Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Support Staff Employee of the Year, Ramon Gonzales.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Outstanding Volunteer of the Year, Sheryl Vergara.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Centennial Elementary School Teacher of the Year, Kelli Quinn.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, March 11, 2025.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: February 25, 2025 (Open Session Minutes, Executive Session Minutes, and Study Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7046-25 - 7048-25 and Payroll voucher #2617.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. Student trip requests are submitted for approval.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $1,771.78 for the period of February 1–February 28, 2025.

E.10. Review of District Financial Statements

E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget Reports as of February 28, 2025.

E.11. Approval of Asset Retirement and Disposals

E.11.a. None for this meeting.

F. New Business

F.1. Recommend Approval to Hire Assistant Principal at Flowing Wells Junior High School to Become Effective in the fall of 2025

F.1.a. District administration recommends approval of Luis Blanco to serve as Assistant Principal at Flowing Wells Junior High School, to become effective in the fall of 2025 following the conclusion of Mr. Blanco's service as interim principal at Laguna Elementary School.

F.2. Recommend Approval to Hire Assistant Principal at Flowing Wells High School to Become Effective July 1, 2025

F.2.a. District administration recommends approval of Ana Sanchez to serve as Assistant Principal at Flowing Wells High School, to become effective July 1, 2025.

G. Business and Finance

G.1. Recommend Approval to Purchase One 83-Passenger International School Bus from RWC Group

G.1.a. District administration recommends approval to purchase one 83-passenger International school bus, equipped with air conditioning and camera system, from RWC Group. The purchase would utilize pricing through Mohave contract # 23D-RWC-0905 and would be funded with District Additional Assistance/Unrestricted Capital. The estimated total cost is $181,788.

G.2. Recommend Award of E-Rate Category 2 Network Electronics Contract to Logicalis

G.2.a. District administration recommends approval to award E-Rate Category 2 Network Electronics contract to Logicalis. The District issued an E-Rate Form 470 (FCC 470 #250008129) for replacements of wireless internet access points (APs) and uninterruptible power supplies (UPS's) on December 5, 2024. Vendors were notified of the solicitation via the E-Rate portal, which notifies all registered vendors nationally. By conclusion of the required 28-day posting window, the District had received five proposals. IT Director Jake Arndt and members of the District IT team reviewed, scored, and ranked each proposal. Based on evaluation of the proposals, the committee recommends award of the contract to Logicalis (Mohave State Contract 19B-ELOG1-0307; 1GPA State Contract 19-07PV-03). The project is anticipated to begin in the spring of 2025 at a projected cost of approximately $89,000 and will include the purchase and installation of 89 new Cisco APs and accompanying licensing to replace outdated APs, the purchase of one new UPS, and the purchase of three new batteries for UPS systems. The District will receive a reimbursement of 85% of the costs through the E-Rate program.

G.3. Recommend Approval to Renew the Heinfeld, Meech & Co., P.C. Contract for FY 2024-2025 Auditing Services

G.3.a. District administration recommends the contract for Auditing Services with Heinfeld, Meech & Co., P.C. be renewed for the fiscal year 2024-2025 audit. On March 28, 2023 the District awarded RFP #23-07-27 for Auditing Services to Heinfeld, Meech & Co., P.C. The award of this RFP resulted in a one (1) year contract with the option to renew for four (4) additional years. This is the second renewal option of this contract.

G.4. Recommend Approval of Revisions to Business Office Position Descriptions

G.4.a. District administration recommends approval of revisions to the current positions of Accounts Payable Clerk, Accounts Payable (Student Accounts) / Purchasing Clerk, Operations Specialist for Business Services, Accounting Assistant / Grants Management, and Accounting Services Manager. Most revisions update the documents to reflect the current distribution of tasks in the Business Office. The revisions to the two Accounts Payable positions change these positions from clerks to associates, providing increased responsibilities and compensation. Revisions are detailed in the attached documents, with red strike-through text to indicate deletions and blue text to indicate additions.

G.5. Recommend Approval of Revisions to the 2024-2025 Support Salary Schedule

G.5.a. District administration recommends revisions to the 2024-2025 Support Salary Schedule. The following changes are reflected in the proposed version: revisions to the positions of Accounts Payable Clerk and Accounts Payable (Student Accounts) / Purchasing Clerk as discussed in the prior agenda item, increasing hourly compensation by $1.08; increase to the hourly rate of the Payroll Services Associate by $0.02 to bring it in line with other positions in the Business Office with similar levels of responsibility; and several changes that previously were approved by the Board but had not been updated on this document yet, including the addition of Operations Specialist (Technology), Transportation Training and Safety Coordinator, and updated rates for Support Staff Substitutes, Night Custodians, and Student Workers.

G.6. Recommend Approval to Contract with Norcon Industries, Inc. to Replace the Flowing Wells High School Cafeteria Floor

G.6.a. District administration recommends approval to contract with Norcon Industries, Inc. to replace the Flowing Wells High School cafeteria floor. The project will include demolition and removal of the existing floor which will be replaced with an epoxy floor surface and include five 6’ school logos. The new floor will revitalize the student dining area. The purchase would utilize pricing through the 1GPA Contract # 23-08PV-05. The total cost of the floor is not expected to exceed $222,555. The project would be funded with Food Service funds.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees; regarding candidates for position of Chief Financial Officer.

H.2. In accordance with A.R.S.§38-431.03.A.5, an Executive Session may be called for discussion or consultation with designated representative of the public body in order to consider its position and instruct its representative regarding negotiations with employee organizations regarding the salaries, salary schedules or compensation paid in the form of fringe benefits of employees of the public body.

I. Adjourn