June 13, 2023 at 6:05 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval of Proposed Budget for Fiscal Year 2023-2024

A.2.a. District administration recommends approval of the proposed budget for Fiscal Year 2023-2024.

B. Superintendent’s Report

B.1. Presentation and Discussion of Administrative End-of-Year Goals Report

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide a report on the administrative team's efforts to enact the Goals and Initiatives established by the Governing Board.

B.2. Update on District Events and Activities

B.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 13, 2023.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: May 23, 2023 (Open Session Minutes and Study Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign expense vouchers #6691-6700 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6681-6685 and 6687 and Payroll vouchers #2424-2426.

D.4. Approval of Requests for Use of District Facilities

D.4.a. District facilities use requests are submitted for approval.

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Approval of Asset Retirement and Disposals Through June 7, 2023

D.8.a. Approval is requested for the retirement and disposal of assets no longer used by the district.

E. Business and Finance

E.1. Recommendation to consider, discuss, amend if desired, and, if deemed advisable, to adopt a resolution ordering and calling a special budget override election to be held in and for the District and declaring the deadline for submitting arguments "for" and "against" the election to the Pima County School Superintendent as August 11, 2023 at 5:00 PM and approving the Governing Board's argument in support of the special maintenance and operation budget override election.

E.1.a. District administration recommends approval to adopt a resolution ordering and calling for a Special Election for a 13% Maintenance and Operations Budget Override to be held on November 7, 2023.

E.2. Recommend Approval of Bid Award to Chasse Building Team for FWHS Air Handler Replacement

E.2.a. District administration recommends approval to award bid number 23-05-23 for replacement of select air handler units at Flowing Wells High School to Chasse Building Team. Estimated cost is $2,832,584.00 and will be funded through an award from the School Facilities Oversight Board (SFOB). The project is anticipated to be completed in the summer of 2024; approval in June of 2023 would provide necessary lead time to order and receive the equipment, which is anticipated at 42 weeks.

E.3. Recommend Approval of Sole Source Listing for FY2023-2024

E.3.a. District administration recommends approval of the Sole Source Vendor List for Fiscal Year 2023-2024. The list is attached for review.

F. Unfinished Business

F.1. Recommend Approval of Revisions to District Calendars 2023-2024 and 2024-2025

F.1.a. District administration recommends approval of minor revisions to the calendars for the 2023-2024 and 2024-2025 school year. The only change is to identify the final Tuesday of each school year as an early release day for Flowing Wells Junior High School due to the final exam schedule. Previously this day was listed as early release only for grades 9 through 12; the revised version will indicate grades 7-12.

F.2. Recommend Approval to Adopt Math Curriculum for Grades 6, 7, and 8: McGraw Hill Illustrative Math.

F.2.a. District administration recommends approval to adopt McGraw Hill Illustrative Math for use in grades 6, 7, and 8 beginning in the 2023-2024 school year. This resource has been tabled for public review for a sixty-day period, and no public comments or concerns were submitted during this time.

F.3. Recommend Approval to Adopt Textbook for Court Interpreting IA Course: Manual of Spanish-English Translation

F.3.a. District administration recommends approval to adopt the Manual of Spanish-English Translation by Kelly Washbourne for use in the Court Interpreting IA course beginning in the 2023-2024 school year. This is the required textbook for the Pima Community College Translation Studies (TRS) 101 course, which is the associated PCC dual enrollment course for Court Interpreting IA students. This resource has been tabled for public review for a sixty-day period, and no public comments or concerns were submitted during this time.

G. New Business

G.1. Review of Proposed Policy Revisions

G.1.a. District administration presents for review proposed policy revisions, with no action to be taken at this meeting. The attached memo summarizes the revisions, and the accompanying policy drafts include strike-through text to indicate deletions and underlined text to indicate additions.
- Policy IKFB - Graduation Exercises: New language clarifies that students who earn their certificate of completion (students with disabilities) also may participate in commencement exercises.
- Policy IGA - Curriculum Development: New language clarifies that meetings of Board-authorized textbook selection committees shall comply with open meeting law. This is consistent with our existing practice.
- Policy IGD - Curriculum Development: Same as above.
- Policy IJJ - Textbook/Supplementary Materials Selection and Adoption: Same as above.
- Policy JLCD - Medicines/Administering Medicines to Students: Clarifies procedures for the emergency administration of auto-injectable epinephrine (if the Board elects to stock it); adds language regarding seizure management plans for students diagnosed with a seizure disorder and required trainings for employees relative to these plans.
- Regulation JLCD-R - Medicines/Administering Medicines to Students: This regulation is provided for reference and would be updated in accordance with the changes specified in Policy JLCD.

G.2. Discussion of District Mascots and Logos

G.2.a. District administration presents for review the updated versions of the school mascots and logos, which have been redesigned to achieve consistency and a coherent Flowing Wells brand while maintaining each site's individuality. The attachments illustrate the original mascots and logos and the new versions. The new mascots and logos are presented in district colors (blue and gold) and in their respective school colors, with both versions available for use as desired.

G.3. Recommend Evaluation of Administrative Merit Compensation Plan

G.3.a. District administration recommends evaluation of the 2022-2023 Administrative Merit Compensation Plan based on the Governing Board's established Goals and Initiatives and requests the determination of an accompanying performance level.

H. Adjourn