June 24, 2025 at 6:03 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Recommend Approval of Proposed Budget for Fiscal Year 2025-2026

A.2.a. District administration recommends approval of the proposed budget for Fiscal Year 2025-2026.

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, June 24, 2025.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: June 10, 2025 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #7064-25 - 7066-25 and Payroll vouchers #2627-2630.

D.4. Approval of Requests for Use of District Facilities

D.4.a. No requests for this meeting.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. No requests for this meeting.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Approval of Asset Retirement and Disposals

D.9.a. No requests for the meeting.

E. Business and Finance

E.1. Recommend Approval of IGA with Arizona Department of Education for Grant-Funded Tuition Reimbursement Program

E.1.a. District administration recommends approval of an Inter-Governmental Agreement with the Arizona Department of Education for participation in grant-funded tuition reimbursement programs that support Flowing Wells employees pursuing special education teaching certificates. This agreement has been reviewed by our legal counsel.

E.2. Recommend Approval of IGA with Marana Unified School District for Participation in Flowing Wells JROTC Program

E.2.a. District administration recommends approval of an IGA with Marana USD that would formalize our longstanding partnership in which Marana students may participate in the FWHS JROTC program. The tuition amount per student per class would be very close to the current rate of $1,100, but the new tuition rate now would be benchmarked to the Base Support Level with the high school weight, and consequently would increase as the BSL increases.

E.3. Recommend Approval to Renew Direct Service Agreement with Vail Unified School District for AZEDS Outreach Program for Fiscal Year 2025-2026

E.3.a. District Administration recommends approval to renew the Direct Service Agreement with Vail Unified School District for the AZEDS Outreach Program for Fiscal Year 2025-2026 at a cost of $4,500.00. This program is beneficial for the Flowing Wells District in that it affords support and professional development to our Database Administration team regarding student data transmission to the state's AZEDS system.

E.4. Recommend Approval of Authorized Check Signers

E.4.a. District administration recommends approval of the attached list of authorized check signers for the District's Wells Fargo Bank accounts effective July 1, 2025.

E.5. Recommend Approval of Facility Use Fees

E.5.a. District administration recommends approval of the attached list of facilities use fees. The district is required to charge fees for the use of facilities. The attached list has been updated to include the community learning center as well as simplifying it to make it easier for users to calculate the cost. For example, the utility fee has been incorporated into the hourly rate. These fees are recommended to become effective July 1, 2025, and continue until revised and approved by the governing board.

E.6. Recommend Approval of the Food Program Permanent Service Agreement Officials and Signers

E.6.a. District administration recommends approval for the following officials/signers to be on the Arizona Department of Education's Food Program Permanent Service Agreement. The agreement is required to be updated due to the change in District Leadership. Upon approval, the officials/signers will receive the document to sign electronically.

• Authorized Official - Mr. Kevin Daily, Governing Board President
• Designated Official - Mrs. Wendy Effing, Governing Board Clerk
• Authorized Signer - Dr. Kevin Stoltzfus, Superintendent
• Authorized Signer - Dr. Tabetha Finchum, Associate Superintendent
• Authorized Signer - Ms. Monique Mata, Chief Financial Officer

E.7. Recommend Approval of Student Activities Treasurer and Assistant Treasurer

E.7.a. District administration recommends the Governing Board appoint Monique Mata, Chief Financial Officer, as the Student Activities Treasurer, and Dr. Kevin Stoltzfus, Superintendent, and Francisca Bond, Accounting Services Manager, as Assistant Treasurers for the 2025 - 2026 school year.

E.8. Recommend Approval to Renew General Liability Insurance with The Trust and Workers' Compensation Insurance with The Alliance for Fiscal Year 2025-2026

E.8.a. District administration recommends approval to renew general liability insurance with The Trust at a cost of $686,363, and to renew workers’ compensation insurance with The Alliance at an estimated cost of $246,289. These are both for fiscal year 2025-2026.

E.9. Recommend Approval to Renew Service Agreement with Specialized Education of Arizona, Inc. (SESI).

E.9.a. District administration recommends approval to renew the agreement with SESI to provide tuition-out services for students through the Sierra Schools program for FY2025-2026. The agreement specifies services including staffing and programming for two behavioral needs classrooms of up to ten students per classroom at a fee of $28,400 per student, totaling $568,000 for FY2025-2026. This represents a decrease in the per student amount.  However, with the additional one student per classroom the total increase is five percent over the prior year's fee structure.

F. Unfinished Business

F.1. Recommend Approval to Adopt JH STEAM Curriculum

F.1.a. District administration recommends adoption of curriculum for the new Grades 7 and 8 Science Technology Engineering Arts and Math (STEAM). The curriculum has been tabled for public review for a sixty-day period and no public comments or concerns were submitted during this time.

G. New Business

G.1. Recommend Revisions to Position Description

G.1.a. District administration recommends approval to revise the position description for the Homeless Student Support Specialist, changing the title to Student Support Specialist (McKinney-Vento Services).

G.2. Recommend Revisions to Position Description

G.2.a. District administration recommends approval to revise the position description for the Federal Programs Specialist, changing the title to EL Specialist.

G.3. Recommend Revisions to Addendum List

G.3.a. District administration recommends approval to revise the FY2025-2026 Addendum List to reflect the new position titles for Student Support Specialist - McKinney-Vento Services and EL Specialist. The actual addendum amounts remain unchanged from the previous version.

G.4. Recommend Approval to Change Policy Reference Code

G.4.a. District administration recommends approval to change the reference code for our new policy regarding voluntary transfer of accrued leave from GBCG to GCCG. There are no other changes to the policy; this change simply reflects consistency with ASBA's coding schema. 

H. Adjourn