October 3, 2023 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Claudia Jackson - President Craig Stuart - Vice President Linda Yazzie Olivia Jaquez Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Kevin Fosburgh Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:
Approve the minutes of the September 12, 2023 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the October 3, 2023 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday October 3, 2023 : email public comments to jsaxton@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. Indian Community Participation- Dr. Koerperich
Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in school programs. In addition, Policy KJG requires our District to give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. We are requesting to act upon these actions at this time.
Recommendation: Discussion and consideration to take public comments from the representatives of Native students according to Policy IHBJ; as well as, provide Governing Board recommendations to the district administration team based on public comments. |
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IX.B. Annual Review & Approval of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG Indian Education - Dr. Koerperich
Description:
In accordance with the U.S. Department of Education and HUSD #3 Governing Board Policy IHBJ we are requesting Governing Board review of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG to ensure that it meets all minimum standards in continuing to provide adequate levels of Indian community participation throughout the Holbrook School District.
Recommendation: Discussion and consideration to approve Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG as presented. |
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IX.C. Impact Aid Program Indian Policies and Procedures (IPPs)- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board review & approval of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.
Recommendation: Discussion and consideration to review and approve the current Indian Policies and Procedures as presented. |
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IX.D. Annual Financial Report - Dr. Koerperich
Description:
The FY23 Annual Financial Report (AFR) is ready for review and approval including the Food Service Annual Financial Report and Classroom Site Fund Narrative. Per state statute (ARS 15-904), the Annual Financial Report shall be prepared for Governing Board review and submitted to the Arizona Department of Education by October 15th. The AFR contains budgeted and actual expenditures for the preceding fiscal year. Additionally, Holbrook Unified School District will provide a link to the ADE website from the District budget website page where this information can be obtained.
Recommendation: Discussion and consideration to approve the FY 23 Annual Financial Report as presented. |
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IX.E. Policy DKC Expense Authorization/Reimbursement First Reading- Dr. Koerperich
Description:
The Holbrook School District is requesting a policy revision to Policy DKC Expense Authorization/Reimbursement as presented. The revision only requires receipt for reimbursement if requested. This will allow business operations to reimburse up to the allowable rates and if there are questions about itemized expenses, receipts must be provided. The policy revision is included in the back-up materials.
Recommendation: Discussion and consideration to approve the first reading of Policy DKC Expense Authorization/Reimbursement as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Employment- Hiring
Description:
Begay, Timothy - Transportation Bus Driver
Gabaldon, Hannah - HHS In-School Suspension Monitor Gonnie, Star - Food Service/IWES Substitute Hagar, Kayla - Transportation Bus Monitor Lee, Letitia - Food Service/IWES Substitute Richards, Marissa - Food Service Substitute Scott, Justine - Food Service Substitute Tafoya, Teri - Substitute Secretary Wilson, Cody - Transportation Driver Trainee |
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X.A.2. Support Staff Resignation/Retirement/Termination
Description:
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X.A.3. Certified Employment-Hiring
Description:
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X.A.4. Certified Resignation/Retirement/Termination
Description:
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X.A.5. Extra Duty
Description:
Baloo, Elizabeth - HJHS Afterschool Robotics / White Bus Driver
Bateman, Byron - HJHS Tutoring Burks, Michael - HHS Auditorium Tech / Broadcasting Club Sponsor / Tech Cadre Carlson, Cheryl - HHS Junior Class Sponsor Chavez, Estefana - HJHS Tutoring Cline, Cody - Transportation White Fleet Driver Daniels, Joel - HHS AISES Sponsor Dawson, Victoria - HHS Math Dunaway, DeVell - Hulet Tutorial Gardner, Kyle - HHS Auditorium Manager / Drama Club Sponsor / Swing Thing Sponsor Gishie, Arviso - HHS Game Help Hatch, Ramie - HHS Math Department Head Jensen, Callie - HHS Senior Class Sponsor Knight, Shannon - HHS Freshman Class Sponsor Lano, Jessica - White Bus Driver Liddle, Monica - HHS English Department Head Madison, Jeremy - HHS CTE Department Head / Roadrunner Nest Manygoats, Heather - IWES Substitute Secretary McDaniel, John - HJHS Tutoring McLaws, LouAnn - HJHS Tutoring Meeks, Sarah - HHS Electives Department Head / Fusion Sponsor / Band Sponsor Mitchell, Ashley - Science Department Head Mitchell, Daniel - HHS National Honor Society Sponsor / Social Studies Department Head Nez, Jerald - HHS Sophomore Class Sponsor / AISES Sponsor Nez, Rochelle - IWES Game Help / Game Official Nilsson, Michael - HHS Yearbook Sponsor Plumb, Beth - HJHS Tutoring Simpson, Cary - HHS SPED Department Head Thompson, Melicia - HHS Student Council Sponsor |
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X.A.6. Volunteers
Description:
Bakurza, Kendall - HJHS Football
Baldonado, Alex - HJHS Football Hager, Connor - HHS Assistant Basketball Coach Hubbard, Colleen - HJHS Assistant Volleyball Coach Larson, Trent - HHS Wrestling Assistant Coach Tsosie, April - HHS Volleyball Yazzie, Farrel - HJHS Wrestling Coach |
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X.B. Professional Leave
Description:
Williams, Lori - Athletic Director's Meeting, Winslow, AZ. September 8, 2023. No cost to the district.
Madison, Jeremy - ACOVA Fall Conference, Prescott, AZ. November 2 &3, 2023. Cost to the district: $591.94 Fosburgh, Kevin / Perkins, Holly / Bartruff, Kelsey / Paz, Jessica / Hollins, Rasheed / Tow, Nichole / Analla, Ciara / John, Melissa- BET-C, Phoenix, AZ. November 8 & 9, 2023. Cost to the district: $3,816 plus the use of a district vehicle. Knight, Shannon - College Knowing and Going Statewide Collaborative, Phoenix, AZ. October 26, 2023. Cost to the district: $45 plus the use of a district vehicle. Knight, Galen - Qualified Evaluator Training, Phoenix, AZ. October 10 & 17, 2023. Cost to the district: Use of a district vehicle. Maestas, Lauren - Business Officials Workshop-Impact Aid Application, Flagstaff, AZ. October 24, 2023. Cost to the district: $375. Burgan, Britney - Payroll Workshop, Gilbert, AZ. October 30, 2023. Cost to the district: $95 plus the use of a district vehicle. Tomlin, Andrea / Powell, Suzanne / Goza, Shawn / Dehaan, Terri - BT - Data Dig, Flagstaff, AZ. October 6, 2023 Cost to the district: Use of district vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2442 $97,401.68
#2443 725,919.64 #2444 455,060.11 #2445 6,005.65 #2446 388,452.29 Total $1,671,939.37 |
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X.C.2. Payroll and Expense vouchers:
Description:
#6 $725,746.92
#7 753,763.72 Total $1,479,510.64 |
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X.C.3. Personnel Pay
Description:
Etsitty, Patsy - Transportation Driver Incentive $250
Prop 301 Pay $130,660.00 7th Grade Social Studies Prep Buy Out - $10,463.60 2023/2024 Insurance Buy Out - $54,000 White Bus Driver Stipend Aug/Sept - $880 |
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X.D. Fundraisers
Description:
Spirit Line - Kassy Grabowski - Spiritline Cheer Clinic
September 19 to 22, 2023 - Estimated Earnings; $1,500 Spirit Line - Kassy Grabowski - Online T-Shirt Sales (FanCloth) September 13 to October 4, 2023 - Estimated Earnings; $500 - $1,000 Spirit Line - Kassy Grabowski - Car Wash September 16, 2023 - Estimated Earnings; $500 Spirit Line - Kassy Grabowski - Cinnamon Roll Fundraiser September 13 to 20, 2023 - Estimated Earnings; $500 Swing Thing - Kyle Gardner - Ice Cream Social October 30, 2023 - Estimated Earnings; $2,000 |
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X.E. Gifts and Donations
Description:
Beth Baloo, Kristin Manning and Julie Berry were each awarded a $500 VISA gift card from the APS "Supply My Classroom" drawing.
Thunderbirds Foundation donated $1,000 to the Golf Team. |
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X.F. Policy Adoptions
Description:
Policy GDBA Support Staff Salary Final Adoption
Policy IGA Curriculum Development,, IJJ Textbook/Supplementary Materials Selection And Adoption, and IGD Curriculum Adoption Final Adoption |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
ASBA County Meeting- Member Yazzie
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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