October 8, 2024 at 6:00 PM - Regular Meeting of the Governing Board

Description:  Members of the Board
Craig Stuart - President
Debbie Shumway - Vice President
Linda Yazzie
Olivia Jaquez
Claudia Jackson

Administrators
Robbie Koerperich, Superintendent
Bernice Gover
Anne Lang
Lauren Maestas
Clete Hargrave
Nichole Tow
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Jacob Baker
Jesus Luna-Almendariz
Ray McLaws
 

Description:  Approve the minutes of the September 10, 2024 regular Governing Board meeting as presented.
 

Description:  Recommendation:  Approve the agenda for the October 8, 2024 Governing Board meeting as presented.
 

Description:  Holbrook Junior High School Student Council
* Class Games
* Door Decorating Contest

Holbrook High School Student Council
* Homecoming
* Blood Drive
* Blood Drive Luncheon

Annual Financial Report - Mrs. Maestas
 

Description:  Motion to accept the Principals' Reports as presented.
 

Description: 

The FY24 Annual Financial Report (AFR) is ready for review and approval including the Food Service Annual Financial Report and Classroom Site Fund Narrative.  Per state statute (ARS 15-904), the Annual Financial Report shall be prepared for Governing Board review and submitted to the Arizona Department of Education by October 15th.  The AFR contains budgeted and actual expenditures for the preceding fiscal year.  Additionally, Holbrook Unified School District will provide a link to the ADE website from the District budget website page where this information can be obtained. 

Recommendation: Discussion and consideration to approve the FY 24 Annual Financial Report as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of an emergency purchase for vehicle repairs/new engine from Wilkinson's Auto and Tire to replace the engine in the 2015 Chevy Suburban. The emergency purchase exceeds $10,000, requiring three quotes.  Wilkinson's discovered the need for a new engine after disassembling the engine for repairs.

Recommendation: Discussion and consideration to approve Wilkinson's Auto and Tire as an emergency purchase for a new vehicle engine that will exceed the $10,000 bid limit as presented.
 

Description:  The Arizona School Board Association has recommended policy updates for the following policies: BAA Evaluation of the School Board/Board Self-Evaluation, DJE/DJE-R Bidding/Purchasing Procedures, GCFC/GCFC-E Professional Staff Certification and Credentialing Requirements, GDFA/GDFA-E Support staff Qualifications and Requirements, IGA Curriculum Development, IMG/IMG-R Animals in Schools, and JLCD-R Medicines/Administering Medicines to Students for first reading as presented.

Recommendation: Discussion and consideration to approve the policies above for first reading as presented.
 

Description:  The Arizona School Board Association is requesting that each membership district of ASBA approve the updated ASBA Bylaws as presented.

Recommendation: Discussion and consideration to approve the update ASBA Bylaws as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of a second signature authority designation for business operations in the absence of the business manager to authorize official fiscal transactions.  The District is recommending Anne Lang, HR Director, and Sally O'Dell, Purchaser/Bookkeeper, to be designated as the second signature designer as presented.

Recommendation: Discussion and consideration to approve Anne Lange and Sally O'Dell as the second signatory designer to be an authorized signer in the absence of the business manager.
 

Description:  The Holbrook School District is requesting Governing Board approval of an updated sole source list for vendors that are sole providers of the products they sell.  West Ed and The Family Literacy Company have been added to the list.  The list is included in the back-up materials.

Recommendation: Discussion and consideration to approve the HUSD #3 sole source list as presented.
 

Description:  Indian Wells Elementary School is requesting a 60-day review of the Magic Tree House book list to be utilized at Indian Wells Elementary School for academic purposes.  The list of books and curriculum proposal is included in the back up materials.  The curriculum proposal will be listed on the HUSD #3 website under 60-day review.

Recommendation: Discussion and consideration to approve a 60-day review for the Magic Tree House book list as presented.
 

Description:  Indian Wells Elementary School is requesting a 60-day review of the book Sing Down the Moon by Scott O'Dell as a 4th grade supplemental book for the Wit and Wisdom reading program.  The curriculum proposal is included in the back-up materials and will be posted on the HUSD #3 website under a 60-day review.

Recommendation: Discussion and consideration to approve Sing Down the Moon by Scott O'Dell for a 60-day review as a supplemental reading book for 4th grade.
 

Description:  Ms. Kasey Dill has requested to complete student teaching at Hulet Elementary School under the guidance of Jessica Paz in 4th grade from January 6 through April 27, 2025.  Ms. Dill has a current IVP fingerprint card.

Recommendation: Discussion and consideration to approve Ms. Kasey Dill for student teaching at Hulet Elementary School from January 6 through April 27, 2025 as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the FY 2025 Capital Plan to be submitted to the School Facility Board as presented. 

Recommendation: Discussion and consideration to approve the FY 25 Capital Plan as presented.
 

Description:  Mr. Matt Weber, NAVIT Superintendent, has requested to present information about our current NAVIT programs.

Recommendation:  Invite Mr. Matt Weber to present information pertaining to our current NAVIT programs.  No action necessary.
 

Description:  Benally, Rachel - Transportation Bus Driver Resignation
Fortuna, Dennis - Transportation Sub Bus Monitor Resignation
Haney, Megan - Maintenance Custodian Resignation
Mangum, Brenda - District Human Resources Resignation
Tohannie, Joshua - Transportation Student Worker Bus Monitor Graduated
Yazzie, Hannah - Transportation Student Worker Bus Monitor Graduated
 

Description:  Anderson, Isaac - Transportation Bus Monitor
Becenti, Brady - Food Services Student Worker
Begay, Tim - Transportation Driver
Johnson, Danielle - Transportation NAVIT/ Sports/ Bus Driver
Jones, Laurie - Transportation Increase to 40 hours per week
Kinlicheenie, Devin - Food Services Student Worker
Nez, Tina - Transportation Increase to 40 hours per week
 

Description:  Harmon, Abbie - District Substitute Teacher
Harvey-Brannon, Kelly - District Substitute Teacher
Hatch, Ty - Salary Advancement
McGee, Brittany - District Substitute Teacher Increase Pay for Regular Substitute Certification
 

Description:  Agramont, Paul - White Fleet Driver
Bailey, Shawna - HHS Game Help
Bakurza, Kendall - HJHS White Fleet Driver
Baloo, Elizabeth - HJHS White Fleet Driver
Bartruff, Lang- HHS Game Help
Begay, Davina - IWES White Fleet Driver / Sports Official / Game Help
Begay, Tiana - Indian Education Committee
Carbonneau, Meghan - HHS Substitute Teacher
DeHaan, Maria - IWES Game Help / Sports Official
John, Nora - Indian Education Committee
King, Courtney - IWES White Fleet Driver
Knight, Shannon - HHS Game Help
Lano, Jessica - IWES Game Help / Sports Official
Layden, Caleb - HHS Game Help
Jimenez, Alicia - HJHS White Fleet Driver
McDaniel, John - HJHS White Fleet Driver
Meeks, Sarah - HHS White Fleet Driver
Moss, Parker - Transportation White Fleet / Sports Driver
Nells, Gabriel - IWES Game Help / Sports Official
Nez, Rochelle - IWES Game Help
Taylor, Kristina - IWES Game Help / Sports Official
Yazzie, Marc - IWES Game Help / Sports Official 
Yazzie, Theresa - IWES White Fleet Driver
 

Description:  Armijo, Robert - HJHS Sports Official
Baldonado, Alex - HJHS White Fleet Driver
Hubbard, Colleen - HJHS 8th Grade Head Volleyball Coach
Perkins, Adrian - HJHS Sports Official
 

Description:  Haussman, Charles - ADE / CTE Directors Meeting. Mesa, AZ. September 18, 2024. Cost to the District $69.00 Plus the use of a District Vehicle. 

Lang, Anne - NAU Career & Gradschool Fair Fall 2023, Flagstaff, AZ. October 4, 2024. Cost to the District: $700 Plus the use of a District Vehicle. 

Gover, Bernice - Title IX Training, Flagstaff, AZ. October 1-3, 2024. Cost to the District: Use of District Vehicle.

Orton, Dan - AZ Health & PE Conference, Mesa, AZ. November 6-7, 2024. Cost to the District: $469 and the Use of a District Vehicle.

Grau, Cheri - Arizona Rural School Administration (ARSA) Resilient Rural, Flagstaff, AZ. October 2-3, 2024. Cost to the District: $450 and the Use of a District Vehicle.

McLaws, Ray - School Nutrition Industry Conference 2025, Phoenix, AZ. January 18-21, 2025. Cost to the District: $2135 plus the use of a District Vehicle.

O'Dell, Sally - Purchasing Bootcamp, Sanders USD. October 18, 2024. Cost to the District: $200 plus the use of a District Vehicle. 

Layden, Laura - ARSA, Flagstaff, AZ. October 1-3, 2024.  No Cost to the District.

Saxton, Michaela - 2025 Fall CTE Data Training, Flagstaff, AZ. October 22, 2024. Cost to the District: Use of a District Vehicle. 

Carbonneau, Meghan - CPR / First Aid / AED Instructor Training, Phoenix, AZ. October 24, 2024. Cost to the District: $350 plus the use of a District Vehicle. 

Nells, Gabriel - NHAJHL Varsity Football Finals, Park Elementary School. October 11, 2024. No cost to the District.

Maestas, Lauren - Federally Impacted Schools Educational Foundation (FISEF), Las Vegas, NV. December 8, 2024. Cost to the District: $1373.42
 

Description:  #2514           $349,148.35
#2515             888,857.89
#2516             177,687.23
#2517                 5,658.63
#2518               65,762.03
Total          $1,487,114.13
 

Description:  #8                 $740,470.16
#9                       1,299.12
#10                 755,925.72
Total         $1,497,695.00
 

Description:  Begay, Lena - August Bus Driver Incentive $250
Gover, Bernice - Deseg Professional Development $1,000
IWES - Class Size Stipend $18,408
Hulet / Park - PAX Training - Certified Staff $4,473.80
Hulet / Park - PAX Training - Substitutes $516.60
Driver Incentive September 2024 $4200
White Bus Driver Stipend September 2024 $680
Support Staff Professional Growth $6,487.75
 

Description:  Swing Thing - Kyle Gardner - Rada Cutlery Sale
October 2024 to May 2024 - Estimated Earnings $1,800

Swing Thing - Kyle Gardner - Ice Cream Social
October 30, 2024 - Estimated Earnings $500

Band - Sarah Meeks - Painted Desert Marching Band Festival Admissions and Concessions
November 9, 2024 - Estimated Earnings $700

Spiritline - Kassy Grabowski - Cheer Clinic
October 15-18, 2024 - Estimated Earnings $1,000

Football - Paul Agramont - Money Dolly Catalog Sales
October 10-24, 2024 - Estimated Earnings $1,000

Girls Basketball - Greg Perkins - Money Dolly Popcorn Sales
November 7-18, 2024 - Estimated Earnings $5,000
 

Description:  Karen Estridge was chosen as a "Supply My Classroom Grant" winner and was given a $500 eGift Card to purchase classroom supplies from APS.
 

Description:  Policy ACA Sexual Harassment & ACAA Title IX Sex Discrimination Final Adoption
 

Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
 

Description:  ASBA County Meetings- Member Yazzie
 

Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.