September 10, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the August 13, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the September 10, 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday, September 10, 2024: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HJHS Student Council
HHS Student Council
School Profile Reports:
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VII. PRINCIPALS' REPORTS
Description:
No action necessary.
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. Public Comment On Maintenance and Operations Override- Dr. Koerperich
Description:
A.R.S. 15-481 requires that each school district that currently increases the district budget through a Maintenance and Operations (M & O) Override hold a public meeting each year to provide an update of the programs or capital improvements financed through the override. We would like to provide time to discuss our district’s use of our 10% M & O Override and take public comments as applicable.
Recommendation: Presentation on use of the Holbrook Unified School District Maintenance and Operations Override; as well as, accept public comment concerning override funding. |
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IX.B. Holbrook School District Prop 301 Performance Pay Plan- Dr. Koerperich
Description:
The Holbrook USD #3 Prop 301 committee is requesting Governing Board approval of the SY 24-25 Prop 301 Plan. The Prop 301 performance pay plan has been approved by over 70% of the eligible participants.
Recommendation: Discussion and consideration to approve the Prop 301 Performance Pay Plan as presented. |
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IX.C. ESSER III Recruit And Retain Stipends- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of ESSER III Recruit and Retain Stipends from ESSER III funding pending Arizona Department of Education approval. The stipends include full-time salaried and support staff employees as of September 20, 2024. The list of Recruit and Retain Stipend list is included in the back-up materials.
Recommendation: Discussion and consideration to approve the ESSER III Recruit and Retain Stipends as presented pending Arizona Department of Education approval. |
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IX.D. Club Administrative Procedure Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the Club Administrative Procedure which outlines guidelines for establishing school clubs, after-school clubs and community clubs as presented.
Recommendation: Discussion and consideration to approve the Club Administrative Procedure as presented. |
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IX.E. Class Size Differential Stipend Update- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a revised Class Size Differential Stipend Procedure. The revision updates the policy to include class size differential stipends for special eduction case loads for mild to moderate intellectual disability case loads as presented. The class size differential stipend procedure is included in the back-up materials.
Recommendation: Discussion and consideration to approve the updated Class Size Quality vs Quantity Pay Differential procedure as presented. |
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IX.F. Extra Duty Stipend Schedule For FY 25 Update- Dr. Koerperich
Description:
The Holbrook School District is recommending an update to the First Year Extra Duty Certified Faculty Placement Schedule for FY 25 to include Head Golf under Category B for the placement schedule as presented.
Recommendation: Discussion and consideration to approve the updated FY 25 First Year Extra Duty Faculty Placement Schedule as presented. |
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IX.G. H5 Coalition Memorandum Of Agreement With Northern Arizona University- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the H5 Coalition Memorandum of Understanding between the Holbrook Unified School District and Northern Arizona University's Arizona Institute for Education and the Economy (AIEE). The memorandum of understanding engages Holbrook High School as partner in a coalition to improve high school outcomes through the study of redesigning high schools to accomplish H5: high school to higher eduction, high wages, high demand and high-skill careers. As part of the coalition, HHS will be able to participate with other high schools around the state to explore innovative ways to redesign high schools. The MOU is included in the back-up materials.
Recommendation: Discussion and consideration to approve the H5 Memorandum of Understanding between Holbrook High School and the Northern Arizona University Institute for Education and the Economy (AIEE) as presented. |
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IX.H. Education Forward Arizona Memorandum Of Understanding- Mr. Hargrave
Description:
Holbrook High School is requesting Governing Board approval of a Memorandum of Understanding (MOU) between Holbrook High School and Education Forward Arizona, an Arizona nonprofit corporation, and supported by the Helios Education Foundation for the College Knowing and Going College Readiness Program to be implemented at Holbrook High School. The MOU is included in the back-up materials.
Recommendation: Discussion and consideration to approve the College Knowing and Going MOU between Holbrook High School and Education Forward Arizona as presented. |
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IX.I. Johnson O'Malley Conference Out Of State Travel- Dr. Koerperich
Description:
Indian Education Director Bernice Gover, President Tiana Begay and JOM Member Nora John are requesting out of state travel to attend the National Johnson O'Malley Association Conference from September 9-11, 2024 in Durant, Oklahoma. The details of the conference are included in the back-up materials.
Recommendation: Discussion and consideration to approve Bernice Gover, Tiana Begay and Nora John for out of state travel to attend the National Johnson O'Malley Association Conference in Durant, Oklahoma from September 9-11 as presented. |
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IX.J. Authorized Checking Account Signers & Student Activities Treasurer- Dr. Koerperich
Description:
The Governing Board is required to designate school officials who may sign checks from the various checking accounts used by our district. Included in the back-up material is a list of recommended authorized checking account signers and student activities treasurer for SY 24-25.
Recommendation: Discussion and consideration of approving the list of authorized check signers and student activities treasurer as presented in the back-up materials. |
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IX.K. The Family Learning Company Sole Source Provider- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of The Family Learning Company as a sole source provider for the Family Literacy Program to be used at HUSD #3.
Recommendation: Discussion and consideration of The Family Learning Company as a sole source for the online Family Literacy Program as presented. |
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IX.L. Policy ACA Sexual Harassment & ACAA Title IX Sex Discrimination First Reading- Dr. Koerperich
Description:
The Arizona School Board Association has recommended a policy revision to Policy ACA & ACAA relating to Title IX and sexual discrimination. The policy revision updates the policy to include the reference to the Title IX Education Amendment of 1972 and some technical changes to working in the policy. The policy is ready for first reading as presented.
Recommendation: Discussion and consideration to approve the first reading of Policy ACA Sexual Harassment and ACAA Title IX Sexual Harassment as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Resignation/Retirement/Termination
Description:
Allison, Brianna - Special Olympics Coach Resignation
Padilla, Wilma - Food Service Worker Termination |
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X.A.2. Support Staff Employment- Hiring
Description:
Benally, Rachel - Transportation Bus Driver Increase Pay to Step 10 for Experience
Begay, Ashley - Food Service Student Worker Bitahey, Adriano - Food Service Student Worker Haney, Megan - IWES Substitute Custodian Jacket, LaDonna - Hulet/Daycare Substitute Worker LeSuer, AnaPaula - Hulet/Daycare Assistant McCabe, Skyla - Facility Services Substitute Custodian Myers, Kirby - Transportation NAVIT Driver / White Bus Driver Manriquez, Tony - Transportation Student Monitor Robertson, Danielle - Transportation Bus Monitor / Custodian Salabye, Debbie - Maintenance Increase Hours 4.5 Hours per Week Slade, Lily - Food Services Student Worker Thomas, Calandra - Food Service Substitute Worker Todachinnie, Gloria - District Accounts Payable / Revolving Fund Clerk Vrbas, Tonya - District Payroll and Leave Benefits Clerk Yazzie Darlene - Transportation Bus Driver Yazzie, Elsie - Transportation Bus Monitor |
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
Description:
Luna, Andrea - District Substitute Teacher
Smith, Julie - District Substitute Teacher |
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X.A.5. Extra Duty
Description:
Arviso, Gishie - HHS AIA Sports Official
Attakai, Ashley - HJHS Assistant Volleyball Coach Baloo, Beth - HJHS Head Cross Country Coach Benally, Saraphania - SPED Liaison Bridegam, Stephanie - SPED Liaison Brosius, Stephanie - HHS After School Tutorial Browning, Sierra - SPED Liaison Burks, Michael - HHS Broadcasting Sponsor Carbonneau, Meghan - HHS Summer FAFSA Work Carlson, Cheryl - HHS Senior Class Sponsor Daniels, Joel - HHS AISES Co-Sponsor Dawson, Victoria - HHS Curriculum Development/ Trainings/ Department Meetings Ervin, Chris - HHS White Fleet Driver Gabaldon, Hannah - Park Substitute Teacher Half Days up to 19 days for SY 2024/2025 Gardner, Kyle - HHS Swing Thing Sponsor / Auditorium Manager / Drama Club Sponsor Gover, Bernice - District Title IX Coordinator Grau, Cheri - SPED Liaison Hargrave, Clete - SPED Liaison Hatch, Ramie - HHS Department Head Math / After School Tutorial Haussman, Charles - SPED Liaison Hollins, Rasheed - SPED Liaison Jensen, Callie - HHS After School Tutorial / Freshman Class Sponsor Jimenez, Alicia - HJHS Assistant Cross Country Coach Johnson, Noah - SPED Liaison Knight, Galen - SPED Liaison Knight, Shannon - HHS Sophomore Class Sponsor / Summer FAFSA Work / SPED Intervention Assistance Team (IAT) Lead / After School Tutorial Lang, Anne - District Title IX Coordinator LaRose, Aaren - White Fleet Driver Madison, Jeremy - HHS Roadrunner Nest / Department Head CTE Meeks, Sarah - HHS Fusion Director / Band Director / Department Head Electives / After School Tutorial Mitchell, Ashley - HHS Department Head Science / After School Tutorial Mitchell, Dan - HHS Department Head Social Studies / National Honor Society Sponsor Nells, Sophia - IWES Cross Country Assistant Coach Nez, Arletta - HHS White Fleet Driver Nez, Jerald - HHS AISES Co-Sponsor / White Fleet Driver / After School Tutorial Nilsson, Michael - HHS Yearbook Sponsor Perkins, Greg - HHS White Fleet Driver Reidhead, Karalyn - SPED Liaison Robinson, Jeffrey - HHS After School Tutorial Serna, Cayla - HHS Key Club Sponsor Singer, Patty - SPED Liaison Smith, Ashley - HHS After School Tutorial Thompson, Melicia - HHS Student Council Sponsor / Department Head English Tomlin, Andrea - SPED Liaison Tomlinson, Dawn - HHS Junior Class Sponsor Tow, Nichole - SPED Liaison Wallace, Benson - HHS Curriculum Development Warner, Nicole - HHS After School Tutorial |
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X.A.6. Volunteers
Description:
Aguilera, Tony - HHS White Fleet Driver
Ambrose, Francis - HHS White Fleet Driver Baldonado, Ryan - HHS Baseball Head Coach / Spirit Line Chaperone Begay, Randall - HHS White Fleet Driver Brawley, Lyndzi - HHS Grow Arizona Driver Hubbard, Colleen - HHS Volleyball Line Judge Kor, Talaina - HHS Grow Arizona Driver Nez, Alshina - HHS Game Help Padilla, Victor - HHS / HJHS Wrestling Coach Quezada, Jose - HHS White Fleet Driver Yazzie, Farrel - HHS / HJHS Wrestling Coach |
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X.B. Professional Leave
Description:
Estridge, Karen - Arizona Rural Schools Association (ARSA) Conference, Flagstaff, AZ. October 2-3, 2024. No Cost to the District.
Nells, Gabriel - Athletic Directors Meeting, Dilkon School. August 8, 2024. No Cost to the District. Jackson, Sylvia - Navajo Education Forum, Navajo Nation Council Chamber. August 21, 2024. No Cost to the District. Nez, Shelly - Leadership 100 & Counselors and Social Workers (CSW) Training. September 18-19, 2024. Cost to the District: $459. Haussman, Charles - NAVIT / CTE Directors Meeting, Taylor, AZ. August 19, 2024. No Cost to the District. Layden, Laura - Arizona Rural Schools Association (ARSA), Flagstaff, AZ. October 1-2, 2024. No Cost to the District. Baker, Jacob / Luna-Almendariz, Jesus - Trust Leadership in Training, Tucson, AZ. September 20, 2024. Cost to the District: $408. Carbonneau, Meghan - First Aid, CPR, AED Instructor Training, Phoenix, AZ. September 26, 2024. Cost to the District: $350 and the Use of a District Vehicle. Foutz, Jason - Skills USA Advisor Leadership Conference. Tucson, AZ. August 22-23, 2024. Cost to the District: $575 and the Use of a District Vehicle. Madison, Jeremy - Skills USA Advisor Leadership Conference. Tucson, AZ. August 22-23, 2024. Cost to the District: $575 and the Use of a District Vehicle. Nells, Gabriel - Athletic Directors Meeting. Winslow, AZ. August 30, 2024. No Cost to the District. Francis, Anika - Coaches Clinic. Winslow, AZ. August 30, 2024. No Cost to the District. Tomlin, Andrea / Koerperich, Deb - Self Efficiency Conference. Scottsdale, AZ. September 18, 2024 and October 2, 2024. Cost to the District: $116 Plus the Use of a District Vehicle. Foutz, Jason - AZ CTE Scope & Sequence. Glendale, AZ. September 19-20, 2024. Cost to the District: $64 Plus the use of a District Vehicle. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund Vouchers:
Description:
#2504 $291,082.05
#2506 1,071.53 #2509 15,299.23 #2510 395,246.19 #2511 610,773.99 #2512 6,963.99 Total 1,320,436.98 |
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X.C.2. Payroll and Expense vouchers:
Description:
#46 $2,316.51
#6 593,916.71 #7 730,444.38 Total $1,326,677.60 |
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X.C.3. Personnel Pay
Description:
Butaslac, Gladys - New Teacher Pay $3,250
Lang, Anne - Professional Development $500 Serna, Cayla - HHS Curriculum Development $840 Wallace, Benson - HHS Curriculum Development $840 HUSD First Quarter Class Size Differential Pay $18,408 August 2024, White Bus Driver Stipend $320 August 2024, Bus Driver Incentive $780 |
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X.D. Fundraisers
Description:
Bernice Gover - Crowdsourcing for Navajo Language Flashcards and Activity Books
Estimated Earnings $988.00 Class of 2026 - Dawn Tomlinson - Hot Chocolate Sales October 21, 2024 to February 28, 2025 - Estimated Earnings $300 Class of 2026 - Dawn Tomlinson - Sweatshirt Sales September 11, 2024 to May 23, 2025 - Estimated Earnings $1,000 Class of 2026 - Dawn Tomlinson - "Crush" Sales February 6-13, 2024 - Estimated Earnings $300 HJHS Student Council - Alicia Jimenez - Testing Grams March 17, 2024 - Estimated Earnings $250 HJHS Student Council - Alicia Jimenez - Concessions SY 24/25 - Estimated Earnings $1,000 HJHS Student Council - Alicia Jimenez - Halloween Grams October 7-31, 2024 - Estimated Earnings $60 HJHS Student Council - Alicia Jimenez - Valentine Grams February 3-14, 2024 - Estimated Earnings $250 |
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X.E. Gifts and Donations
Description:
Arizona State University First Lego League (FLL) Masterpiece grant #2 was awarded to HJHS. Value of the grant is $345.00
The Peter R. Marsh Foundation Music Grant awarded $1,250 to HJHS to buy music and script for the HJHS spring musical. The Flagstaff Bone and Joint PLLC Center Donated $10 to the HJHS athletic program. |
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X.F. Policy Adoptions
Description:
All policies are ready for final adoption as presented.
Policy JFB & JFB-R Open Enrollment Policy BBBA Board Member Qualifications GCF Professional Staff Hiring GBK Staff Grievances GDF Support Staff Hiring IHA Basic Instructional Program IJNDB Use of Technology Resources in Instruction IKF Graduation Requirements JHD Exclusions and Exemptions from School Attendance JII Student Concerns, Complaints and Grievances |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
ASBA Law Conference Report- Member Yazzie, Member Jackson, Dr. Koerperich
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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