August 13, 2024 at 6:00 PM - Regular Meeting of the Governing Board

Description:  Members of the Board
Craig Stuart - President
Debbie Shumway - Vice President
Linda Yazzie
Olivia Jaquez
Claudia Jackson

Administrators
Robbie Koerperich, Superintendent
Bernice Gover
Anne Lang
Lauren Maestas
Clete Hargrave
Nichole Tow
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Jacob Baker
Jesus Luna-Almendariz
Ray McLaws
 

Description:  Consider approval of the minutes as submitted

Approve the minutes of the July 9, 2024 regular Governing Board and the August 2, 2024 special meeting as presented.
 

Description:  Recommendation: Approve the agenda for the August 13, 2024 Governing Board meeting as presented.
 

Description:  College Horizons Program- Hunter Tallsalt

Summer Projects Report- Mr. Baker, Mr. Luna-Almendariz, Mr. Padilla

Food Service Report- Mr. McLaws
 

Description:  Motion to accept the Principals' Reports as presented.
 

Description:  Holbrook High School requested Drama Teacher Academy as a curriculum resource for the newly formed courses at HHS for SY 24-25 Stagecraft I and the current Drama course at HHS.  This has undergone a 60-day review and is ready for final adoption. 

Recommendation: Discussion and consideration to approve Drama Teacher Academy as a curriculum resource for Stagecraft I and Drama courses at HHS for SY 24-25.
 

Description:  Each year, the Governing Board designates district employees who are qualified evaluators to serve as evaluators for the District teacher performance evaluation system. HUSD #3 is recommending the following qualified evaluators, who have attended qualified evaluator training, as evaluators for the district's performance evaluation systems for the 2024-2025 school year: Charles Haussman, Robbie Koerperich, Clete Hargrave, Cheri Grau, Nichole Tow, Galen Knight, Bernice Gover, Andrea Tomlin & Jeff Meeks.

Recommendation: Discussion and consideration to approve qualified evaluators for the 2024-2025 school year as presented.
 

Description:  The Holbrook School District is recommending governing board approval for the continuation of the Class Size Differential Stipend for SY 24-25.  The Class Size Differential Stipend is recommended to continue as presented in the back-up materials.

Recommendation: Discussion and consideration to approve the continuation of the Class Size Differential Stipend as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the FY 25 Extra Duty Daily, Hourly & Periodic Pay Rate Schedule as presented.  The schedule outlines rates of pay for tutorials, professional development, mentoring and other extra duty rates of pay for certified staff.

Recommendation: Discussion and consideration to approve the FY 25 Extra Duty Daily, Hourly and Periodic Pay Rate Schedule rates as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval to charge $2 per entree for a second entree at each school through the food service lunch and breakfast program. Food such as fruits, vegetables, juice and milk will not incur an extra charge.

Recommendation: Discussion and consideration to approve second entrée meal prices of $2 per entrée for a second entrée during breakfast or lunch at each school as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the Education Specialist Effectiveness Performance Evaluation System (ESPES), Leader Effectiveness Performance Evaluation (LEPES) and Teacher Effectiveness Performance Evaluation (TEPES) as performance evaluation systems for SY 24-25 as presented.

Recommendation: Discussion and consideration to approve the Education Specialist Effectiveness Performance Evaluation System, Leader Effectiveness Performance Evaluation and Teacher Effectiveness Performance Evaluation tools as performance evaluation systems for SY 24-25 as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of an emergency procurement with Mountain Roof Repair for emergency roof repairs at Indian Wells Elementary School.  The emergency repairs to stop existing leaks exceeded the $10,000 bid threshold.

Recommendation: Discussion and consideration to approve emergency procurement with Mountain Roof Repair to fix the leaks at Indian Wells Elementary School exceeding the $10,000 bid threshold as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the SY 24-25 Contracted Mileage Administrative Procedure as presented.

Recommendation: Discussion and consideration to approve the SY 24-25 Contracted Mileage Administrative Procedure as presented.
 

Description:  The Arizona Risk Trust offers qualified hearing officers for school districts to use in matters of student discipline and employee related issues that arise throughout the school year.  We would like to recommend the list of qualified hearing officers as outlined in the back-up materials. 

Recommendation:  Discussion and consideration to approve the list of Risk Trust qualified hearing officers as presented in the back-up materials.
 

Description:  Heather Morgan, HHS Special Education Paraprofessional, has requested a fifteen (15) week leave of absence to complete student teaching in the English Department at Holbrook High School.  The leave of absence request will enable Mrs. Morgan to retain her paraprofessional position upon completion of her student teaching.  The leave of absence will conform to Policy GCCC Professional/Support Staff Leave of Absence.  The leave of absence request is included in the back-up materials.

Recommendation: Discussion and consideration to approve Mrs. Heather Morgan for a fifteen (15) week leave of absence as per Policy GCCC Professional/Support Staff Leave of Absence. 
 

Description:  Ms. Morgan Mehrtens, current Northern Arizona University student in the Communication Sciences and Disorders program, is requesting to complete a practicum under Ms. Karalyn Reidhead for the fall semester.  Ms. Mehrtens has an IVP clearance card and student liability Insurance for the practicum experience.

Recommendation: Discussion and consideration to approve Ms. Morgan Mehrtens to complete a practicum under the supervision of Karalyn Reidhead.
 

Description:  The Arizona School Board Association is recommending a revision to several policies that had statutory modifications during the last legislative session. Policies include: Policy JFB & JFB-R Open Enrollment, Policy BBBA Board Member Qualifications, GCF Professional Staff Hiring, GBK Staff Grievances, GDF Support Staff Hiring, IHA Basic Instructional Program, IJNDB Use of Technology Resources in Instruction, IKF Graduation Requirements,  JHD Exclusions and Exemptions from School Attendance and JII Student Concerns, Complaints and Grievances.  All policies are ready for first reading as presented.

Recommendation: Discussion and consideration to approve the revisions to ASBA policies as presented for first reading.
 

Description:  On September 7, 2024, the Arizona School Board Association (ASBA) will host the annual ASBA Delegate Assembly to vote on legislative priorities for advocacy on behalf of public school districts for the 2025 legislative session.  Each member district is allowed one vote for each action item. The Governing Board may choose a member(s) to represent HUSD #3 at the delegate assembly.

Recommendation:  Discussion and consideration to approve a delegate(s) to represent HUSD #3 at the 2024 ASBA Delegate Assembly on September 7, 2024.
 

Description:  Clark, Eric - Food Service Student Worker Resignation / Graduated
Gonnie, Nikki - Food Service Resignation 
Nez, Kenneth - Food Service Student Worker Resignation / Graduated 
Taylor, Trevor - Food Service Student Worker Resignation / Graduated 
Trujillo, Aiyana - Hulet/Daycare Resignation
Tsosie, Earlene - Transportation Bus Monitor Resignation 
 

Description:  Allison, Jace - Computer Services Tech 1
Bailey, Shawna- Park/SPED High Needs Para Increase Hours to 37.5/wk
Bakurza, Kendall - Transportation White Fleet / NAVIT Driver
Bartruff, Lang - HHS In School Suspension 2024-2025 SY
Begay, Charlotte - IWES/SPED Bus Monitor
Benally, Rachel - Transportation Driver/Custodian
Burgan, Britney - SPED Special Services Secretary
Carbonneau, Meghan - HHS Academic Advisor 2024-2025 SY
Demuth, Lelia - HHS Academic Advisor 2024-2025 SY
Dennie, Amelia - Park/SPED High Needs Para Increase Hours to 37.5/wk
Duran, Joan - District Payroll & Leave Benefits Clerk
Espitia, Niko - Facility Services Student Worker 2024-2025 SY
Espitia, Rico - Transportation White Bus Driver / Bus Monitor / Bus Driver / Sports / NAVIT / Maintenance Worker
Fischer, Patricia - Food Services Cafeteria Worker
Gishie, Stella - Food Service Transfer from Hulet Lead to HJHS Satellite Worker
Hamlin, Tina - Food Services Substitute Worker
Hayden, Susan - SPED Special Needs Assessment Assistant
Justman, Cheryl - HJHS/SPED Special Needs Assistant Transfer from Park to HJHS
Kohler, Laura - Park/SPED High Needs Para Transfer from Hulet to Park
Lindsey, Tawnya - IWES/SPED High Needs Paraprofessional 
Meeks, Ben - Facilities / Grounds Worker
Nardi, Shurell - Park/SPED High Needs Para Increase Hours to 40/wk
Nez, Tina - Transportation Driver / NAVIT Driver
Padilla, Wilma - Food Services Substitute Worker
Purley, Yvette - Food Service Substitute Worker
Rascon, Amelia - HJHS/SPED Special Needs Assistant
Richards, Alysia - HHS Registrar/Receptionist 
Robertson, Melissa - Transportation Driver / Administrative Assistant / Sports Driver
Stapel, Susan - Food Service Substitute Worker
Thomas, Carmarie - Food Service Substitute Worker
 

Description:  Butaslac, Gladys - Park Contract Prorated for 178 Days
Castillo, Vanessa - District Substitute Teacher SY 2024-2025 / Park School Long Term Sub for Gladys Butaslac SY 2024-2025
Chappell, Madison - Park/Hulet Resident Substitute Teacher SY 2024-2025
Ciofani, Margarite - District Substitute Teacher SY 2024-2025
Daly, Mollie - District Substitute Teacher SY 2024-2025
Davis, Donald - District Substitute Teacher SY 2024-2025
Hayden, Ayla - District Substitute Teacher SY 2024-2025
Jeffers-Sample, Ivah - HHS Resident Substitute Teacher SY 2024-2025
Liddle, Monica - HHS Substitute Teacher SY 2024-2025
Lymann, Mike - District Substitute Teacher SY 2024-2025
McGee, Deveney - District Substitute Teacher SY 2024-2025
McGee, Brittany - District Substitute Teacher SY 2024-2025
McMahon, Brian - District Substitute Teacher SY 2024-2025
Nicholas, John - District Substitute Teacher SY 2024-2025
Nez, Alshina - District Substitute Teacher SY 2024-2025
Willis, Katelyn - Park Kindergarten Teacher SY 2024-2025
Yazzie, Journey - District Substitute Teacher SY 2024-2025
Yazzie, Tim - District Substitute Teacher SY 2024-2025
 

Description:  Agramont, Paul - HHS Head Football Coach
Analla, Ciara - Park Title II Mentor
Arviso, Gishie - HHS Game Help
Attakai, Ashley - HHS Game Help
Bailey, Shawna - HHS Game Help
Baldonado, Leslie - HHS Game Help / Title II Mentor
Begay, Davina - IWES Cross Country Coach
Begay, Tiana - Park Grade Level Chair
Brosius, Stephanie - HHS Title II Mentor
Burgan, Britney - District Operational Training
Carbonneau, Steven - HHS Head Wrestling Coach
Carlson, Cheryl - HHS Game Help
Carlson, Eric - HHS Game Help / Title II Mentor
Chee, Mandi - IWES Assistant Volleyball Coach
Chester, Stanley - Facility Services Cement Worker
Daniels, Zoe - HHS Assistant Volleyball Coach
Dickson, Abrian - IWES Cross Country Coach
Dunaway, De - Hulet Title II Mentor
Ervin, Chris - HHS Assistant Football Coach
Estridge, Karen - HJHS Title II Mentor
Fortuna, Dennis - HHS Head E-Sports Coach
Francis, Anika - IWES Cross Country Coach
Gardner, Kara - Hulet Title II Mentor
Gardner, Kyle - HJHS Assistant Softball Coach
Garner, Danelle - Hulet Grade Level Chair / Title II Mentor
Gover, Gypsi - IWES Tech Cadre / Summer Curriculum Alignment
Grabowski, Kassandra - HHS Head Spirit Line Sponsor
Hatch, Ramie - HHS Title II Mentor
Hatch, Ty - HHS Assistant Volleyball Coach
Herndon, Tobias - HHS/HJHS Game Help
Hollins, Rasheed - Hulet Title II Mentor
Hunsaker, Heidi - Rockin' Roadrunners Choir
Jaster, Kim - Hulet Grade Level Chair  / Title II Mentor
Jimenez, Alicia - HJHS Title II Mentor
John, Jessica - District Operational Training
Johnson, Delmar - HHS Head Boys Basketball Coach / Assistant Girls Soccer Coach
Johnson, Noah - HJHS Sports Official
King, Courtney - IWES Football Coach
Koerperich, Debbie - IWES Title II Mentor
Lang, Bryan - HJHS AIA Sports Official
LaRose, Aaren - HHS Head Volleyball Coach
Layden, Laura - Park Title II Mentor
Lewis, Athina - IWES Student Council Sponsor
Madison, Jeremy - HHS Assistant Boys Basketball Coach
McDaniel, John - HHS Game Help
McLaws, LouAnn - HHS Game Help
McLaws, Tommy - Facility Services Cement Worker
Meeks, Benjamin - Facility Services Cement Worker
Mitchell, Dan - HHS Title II Mentor
Mondragon, Evan - Facility Services Cement Worker / HHS Game Help
Moss, Parker - Facility Services Cement Worker
Moyte, Nicole - Hulet Grade Level Chair
Nells, Gabriel - IWES Athletic Director
Nez, Arletta - HHS Assistant Cross Country Coach
Nez, Jerald - HHS Head Cross Country Coach / Game Help
O'Dell, Sally - District Operational Training
Orton, Dan - Hulet Title II Mentor / HJHS Title II Mentor
Paz, Jessica - Hulet Grade Level Chair / Hulet Cadre / HHS Assistant Girls Basketball Coach
Paz, Victor - Facility Services Cement Worker / HHS Assistant Boys Basketball Coach / Head Girls Soccer Coach / Game Help
Perkins, Greg - HHS Head Girls Basketball Coach
Powell, Suzanne - IWES Summer Curriculum Alignment / Title II Mentor
Sanchez, Monica - Park Grade Level Chair
Saxton, Jacquelyn - District Operational Training
Saxton, Michaela - District Operational Training / HHS Game Help
Self, Beth - Rockin' Roadrunners Choir 
Terry, Ray Ann - Hulet Title II Mentor
Yazzie, Tim - HHS Game Help
Yazzie, Theresa - IWES Head Volleyball Coach
 

Description:  Aguilera, Jesus - HHS Assistant Boys Soccer Coach
Aguilera, Tony - HHS Head Boys Soccer Coach
Ambrose, Francis - HHS Football Assistant Coach
Baker, Alex - HJHS / HHS Softball Coach
Baker, Jacob - HJHS / HHS Softball Coach
Baker, Scott - HJHS / HHS Head Softball Coach
Bakurza, Kendall - HJHS Football Coach
Baldonado, Alex - HJHS Football Assistant Coach
Barnes, Jeraldine - Park/Hulet Classroom Aide
Dillard, Joshua - HJHS Football Assistant Coach
Moore, Daniel - HHS Football Assistant Coach
Oberriter, Mark - HHS Football Assistant Coach
Patterson, Ray - HJHS / HHS Softball Coach
Quezada, Jose - HHS Boys Soccer Assistant Coach / HJHS Boys Soccer Head Coach
Young, Nicole - HJHS / HHS Softball Coach
 

Description:  Terry, Ray Ann / Nez, Shelly - A Call to Action - AZ Human Trafficking Summit 2024, Fort McDowell, AZ. September 29 to October 2, 2024. Cost to the District: $1,748.00.

Maestas, Lauren/ Lang, Anne/ Fraley, Ryan/ Tow, Nichole/ Hargrave, Clete/ Tomlin, Andrea/ Grau, Cheri/ Koerperich, Robbie  - Leadership - AI Professional Development/Helios, Phoenix, AZ. July 23, 2024. Cost to the District: $1,446.64.

Tomlin, Andrea - 2024 Arizona Assessments Conference, Arizona Department of Education. Phoenix, AZ, September 17-19, 2024. Cost to the District: $1,000.00.

McLaws, W. Ray - School Nutrition Administration AZ (SNAAZ) Annual State Conference, Phoenix, AZ. September 27-28, 2024. Cost to the District: $525.00.

Meeks, Jeff - Arizona Dept. of Education IDEA Conference, Phoenix, AZ. September 4-6, 2024. Cost to the District: $1,439.00.

Browning, Sierra - Arizona Dept. of Education IDEA Conference, Phoenix, AZ. September 4-6, 2024. Cost to the District: $1,439.00.

Nells, Gabriel - Athletic Directors Meeting, Dilkon, AZ. August 8, 2024. No Cost to the District.

Strong, Jeff - Convocation / Division Meetings, Snowflake, AZ. August 12, 2024. No cost to the District. 

Carlson, Cheryl - ED PREP Faculty, Holbrook NPC. August 13, 2024. No Cost to the District.

Carlson, Cheryl - Advisor Boot Camp FCCLA, Tucson, AZ. August 29-30, 2024. Cost to the District: $690.00

Maestas, Lauren - School ERP Pro, Northern AZ User Group Meeting, Flagstaff, AZ. September 10, 2024. Cost to the District: Use of a District Vehicle.

Lang, Anne - Arizona School ERP Pro User Meeting, Flagstaff, AZ. September 10, 2024. Cost to the District: Use of a District Vehicle.

Lang, Anne - Kairos Human Resources Conference, Sedona, AZ. September 25, 2024. Cost to the District: $131.00.

Lang, Anne - Arizona School Personnel Administrators Association (ASPAA) Fall Conference, Tucson, AZ. November 20-22, 2024. Cost to the District: $823.00.
 

Description:  2500                 $464,520.59
2501                     43,532.24
2502                   242,545.56
2425                     15,461.58
2426                   842,024.19
2503                     92,753.78
Total              $1,700,837.94
 

Description:  #44                 $66,962.18
#45                     6,611.12
#2                   116,643.21
#3                   195,839.57
#4                   612,410.14
#5                          618.13
Total           $999,084.35
 

Description:  Espitia, Rico - Transportation Bus Driver Sign On Bonus $500
Hollins, Rasheed - Hulet Teach Like a Champion Trainer $750
Johnson, Delmar - Substitute Teacher Training $180
Lano, Jessica - Substitute Teacher Training $70
Maestas, Lauren - Business Manager Professional Development $500
McLaws, W. Ray - Summer Food Program $1,000
Nilsson, Michael - Power of 5 $1,800
Saxton, Michaela - 23/24 Insurance Buy Out $125
Hulet/Park Curriculum Review $2,160
District Retention Stipends $523,765
District New Teacher Pays $51,750
HHS AVID Summer Institute $3,000
HJHS AVID Summer Institute $4,500
HHS July Curriculum Development $6,920
 

Description:  HHS Volleyball - Aaren LaRose - Cookie Sales
August 22 - Sept 6, 2024 - Estimated Earnings $4,000

HHS Spirit Line - Kassy Grabowski - Car Wash
August 17, 2024 - Estimated Earnings $300

HHS Spirit Line - Kassy Grabowski - Cornhole Tournament
August 24, 2024 - Estimated Earnings $300
 

Description:  The Arizona State University First Lego League (FLL) Masterpiece Grant was awarded to Holbrook Junior High, valued at $345.00.
 

Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
 

Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.