December 12, 2023 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Claudia Jackson - President Craig Stuart - Vice President Linda Yazzie Olivia Jaquez Debbie Shumway Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Kevin Fosburgh Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Description:
Recommendation: Approve the minutes of the November 14, 2023 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the December 12, 2023 Governing Board meeting as presented. |
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday December 12, 2023 : email public comments to jsaxton@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
HJHS Student Council
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VII. PRINCIPALS' REPORTS
Description:
Recommendation: Motion to accept the Principals' Reports as presented. |
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VIII. OLD BUSINESS
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IX. NEW BUSINESS
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IX.A. FY 24 Budget Revision #1- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval to revise the FY 24 budget to reflect accurate funding for Average Daily Membership for this school year, capital budget revisions, pupil transportation revisions, and weighted student count revisions due to current year funding requirements. The revised budget is included in the back-up materials.
Recommendation: Discussion and consideration to approve FY 24 Budget Revision #1 to be sent to the Arizona Department of Education School Finance Division as presented. |
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IX.B. FY24 Federal Grants Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the FY24 federal grants as included in the back-up materials. These grants have been approved by the Arizona Department of Education and other entities that administer the grants.
Recommendation: Discussion and consideration to approve the FY24 federal grants as included in the back-up materials. |
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IX.C. Northern Arizona Council Of Governments (NACOG) Memorandum Of Understanding For Head Start- Dr. Koerperich
Description:
The Northern Arizona Council of Governments (NACOG) is requesting to enter into a Memorandum of Understanding (MOU) with the Holbrook School District to provide services to preschool children eligible for special education from January 1, 2024 through May 31, 2027. The MOU is included in the back-up materials.
Recommendation: Discussion and consideration of approving the MOU with the Northern Arizona Council of Governments as presented. |
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IX.D. The Arizona School For The Deaf And Blind Agreement- Dr. Meeks
Description:
The Arizona School for the Deaf and Blind is requesting a service agreement with the Holbrook School District to provide services for students that attend the Holbrook School District. The Agreement is included in the back-up materials. The agreement has been reviewed by legal counsel.
Recommendation: Discussion and consideration to approve The Arizona School for the Deaf and Blind Agreement as presented. |
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IX.E. Business Continuity Plan Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of the SY 23-24 Business Continuity Plan that outlines business continuity in the matter of a disruption to business operations. This is an audit requirement and a tabletop scenario has been designed and discussed with the HUSD #3 leadership team addressing business continuity during a disruption of services.
Recommendation: Discussion and consideration to approve the Business Continuity Plan as presented in the back-up materials. |
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IX.F. Student Teaching Assignment- Dr. Koerperich
Description:
Hulet Elementary School is requesting a student teaching assignment for Dylan Barela for the second semester of school year 2023-2024. The student teaching assignment details are included in the back-up materials. Fingerprint clearance is on file.
Recommendation: Discussion and consideration to approve Dylan Barela for student teaching at Hulet Elementary from January 8, 2024 through April 26, 2024 as presented. |
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IX.G. Literacy For Life English Curriculum Sixty Day Review- Mr. Hargrave
Description:
Holbrook High School is requesting a 60-day review of the English curriculum, Literacy For Life, that will be used in English language support classes at Holbrook High School. The curriculum proposal details are outlined in the back-up materials.
Recommendation: Discussion and consideration to approve Language For Life for a 60-day review as presented. |
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IX.H. The New Teacher Project (TNTP) Inform Attendance Program Sole Source- Dr. Fosburgh
Description:
The Holbrook School District is requesting governing board approval of The New Teacher Project (TNTP) Inform attendance and data tracking program to address chronic absenteeism at HUSD #3. Inform has developed its own code to track attendance, as well as, its own set of custom communications specifically designed to support caregivers with children in K-12 education systems. Inform will be piloted this year to evaluate the impact on reducing chronic absenteeism. The TNTP Inform sole source letter and request for proposal are included in the back-up materials. Initial funding will come from ESSER III.
Recommendation: Discussion and consideration to approve The New Teacher Project (TNTP) Inform as a sole source for HUSD #3. |
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IX.I. Out Of State Travel For HHS Marching Band - Mr. Hargrave
Description:
The Holbrook High School Band and Fusion are requesting board approval for out of state travel to go on tour in California during Spring Break, March 11-15, 2024. The Concert Band has applied and been approved to perform at the Disney Parks. Fusion & Color Guard have applied to perform at Universal Studios. The travel request and details are included in the back-up materials.
Recommendation: Discussion and consideration for the HHS Marching Band to travel to Disneyland in California during spring break including approval of suburban's to be used if needed; as well as, insurance coverage for all participants. |
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IX.J. Reorganization Of The Board- Dr. Koerperich
Description:
Governing Board Policy BDA, Board Organizational Meeting, requires an annual reorganization of the Governing Board in January each year. The Board must determine who will preside as the President and Vice-President for the 2024 term.
Recommendation: Motion to elect a President and Vice President for the 2024 term beginning in January. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Employment- Hiring
Description:
Bordeaux, Cassandra - HHS Attendance Clerk
Dickson, Abrian - Facility Services - Facility Lead at Indian Wells James, Sharon - Hulet/Daycare Assistant increase to 40 hours per week Martinsen, J - Food Service - Substitute Naranjo, Becky - Hulet/Daycare - Assistant Supervisor/Provider Slade, Tiffany - Hulet/Daycare - Increase to 40 hours per week |
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X.A.2. Support Staff Resignation/Retirement/Termination
Description:
Heninger, Suzanne - Park/SPED High Needs Para Resignation
James, Tina - Hulet Daycare Assistant Provider Resignation Nez, Alshina - HHS Registrar/Receptionist Resignation Quezada, Tiffany - Food Services Resignation Yazzie, Cordell - Custodian Resignation |
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X.A.3. Certified Employment-Hiring
Description:
Meeks, Riley - District Substitute Teacher
Nez, Alshina - District Substitute Teacher Ortiz, Jose - HJHS TLC Teacher Perkins, Karen - District Substitute Teacher Sample, Ivah - HHS Resident Substitute Teacher Smith, Krista - HHS Substitute Teacher Ulibarri, Makenzi - HHS Substitute Teacher |
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X.A.4. Certified Resignation/Retirement/Termination
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X.A.5. Extra Duty
Description:
Bartruff, Kelsey - Hulet Tutorial
Chavez, Estefana - HHS Athletics Game Help Gover, Bernice - OCR Coordinator Lang, Anne - OCR Coordinator LaRose, Aaren - HJHS Sports Official McDaniel, John - HHS Athletics White Fleet Driver McMahon, Linda - HHS/SPED Special Olympics Coach Mondragon, Evan - HHS Athletics Game Help Orton, Daniel - HJHS Girls Head Basketball Coach |
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X.A.6. Volunteers
Description:
Hubbard, Coleen - HJHS Athletics White Bus Driver
Meeks, Benjamin - HHS Wrestling Meyers, Donald - HHS Wrestling Stump, Josh - HHS Wrestling |
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X.B. Professional Leave
Description:
Estridge, Karen - AZ Rural Schools Association Advocacy Workshop, Phoenix, AZ. January 19, 2024. No cost to the district.
Haussman, Charles - NAVIT Directors Meeting, Snowflake, AZ. November 13, 2023. Cost to the district: Use of a district vehicle. Berry, Julie - Autism Spectrum Disorder: Trauma Informed Strategies, Webinar. December 7, 2023. Cost to the district: $95. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2454 $110,247.05
#2455 6,751.55 #2456 105,878.92 #2457 22,664.05 #2458 167,959.60 #2459 235,512.15 #2460 151,998.64 #2461 3,917.05 Total $804,929.01 |
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X.C.2. Payroll and Expense vouchers:
Description:
#12 $766,291.46
#13 VOID #14 1,105.89 #15 6,255.17 #16 557,963.91 Total $1,331,616.43 |
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X.C.3. Personnel Pay
Description:
Begay, Davina - Health Insurance Waiver $1,500
Etsitty, Patsy - Health Insurance Waiver $1,500 Fosburgh, Kevin - Benchmark Professional Development $500 Johnson, Jamal - Benchmark Professional Development $180 Terry, Ray Ann - IWES - Institute for Native Serving Educators (INE) Professional Development $1,280 Hulet Benchmark Professional Development $5,500 Prop 301 Pay 2nd Quarter Stipends $156,132 November White Bus Driver Stipends $240 Bus Driver Attraction & Retention November Stipends $3,670 HJHS Deseg. Professional Development $7,500 IWES Deseg. Professional Development $8,500 |
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X.D. Fundraisers
Description:
National Honor Society - Dan Mitchell - Candy Cane Gram Delivery December 13-22, 2023 - Estimated Earnings: $300 |
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X.E. Gifts and Donations
Description:
The Class of 1973-1974 Football Team donated $295 to the Holbrook Junior High School Student Council. St. John's High School Wrestling program donated wrestling mats to Holbrook Junior High School. Hony Outink LLC donated $350 to the high school athletics program. Body and Mind donated 40 t-shirts for Indian Wells basketball students and coaches. |
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X.F. Policy Adoptions
Description:
Policy BCB Board Member Conflict Of Interest Final Adoption
Policy BDA Board Organizational Meeting Final Adoption Policy BE School Board Meetings and BEDA Notification Of Board Meetings Final Adoption Policy EBC Emergencies Final Adoption Policy IHA Basic Instructional Program Final Adoption Policy JFABDA Admission Of Students In Foster Care Final Adoption Policy JRCA-R Request For Transfer Of Records & JLH Missing Students Final Adoption Policy JK Student Discipline, JKE Expulsion Of Students, & JKD Student Suspension Final Adoption |
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
ASBA Annual Conference- Member Yazzie, Member Jaquez, Dr. Koerperich |
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable. |
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XIII. ADJOURNMENT
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