July 9, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Nichole Tow Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the June 11, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the July 9, 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday July 11, 2024: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
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VII. PRINCIPALS' REPORTS
Description:
No action necessary.
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VIII. OLD BUSINESS
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VIII.A. Sports Medicine I Course And Curriculum Final Adoption- Mr. Hargrave
Description:
Holbrook High School requested the addition of a new career and technical education course, Sports Medicine I as a dual enrollment course for Holbrook High School for SY 24-25. All curriculum materials will align with Northland Pioneer College dual enrollment coursework. This has undergone a 60 day review and is ready for final adoption.
Recommendation: Discussion and consideration to approve a Sports Medicine I course at Holbrook High School for dual enrollment for SY 24-25; as well as, the course curriculum aligned to the Sports Medicine I course for final adoption as presented. |
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IX. NEW BUSINESS
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IX.A. Public Hearing For FY 25 Budget- Mrs. Maestas
Description:
On June 11, 2024, the HUSD #3 Governing Board approved the FY 25 proposed budget. A summary of the proposed budget was posted on the ADE website for the required 10 days. As required by law, by July 15, 2024, a formal public hearing must be held to take comments on the budget.
Recommendation: Motion to take comments from the public pertaining to the FY 25 budget as required by state law. |
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IX.B. Budget Adoption For FY25 - Mrs. Maestas
Description:
The Holbrook Unified School District has developed the FY25 Holbrook Unified School District budget. We are now requesting approval of the FY25 Holbrook Unified School District budget as presented.
Recommendation: Discussion and consideration to approve the FY25 Holbrook Unified School District budget as presented. |
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IX.C. HUSD #3 ESSER III Retention Stipends- Dr. Koerperich
Description:
The Holbrook School District has written retention stipends into the HUSD #3 Elementary and Secondary School Emergency Relief (ESSER III) grant for all salaried employees. We are requesting Governing Board approval to administer the retention stipends for all salaried employees as outlined in the back-up materials.
Recommendation: Discussion and consideration to approve FY 25 retention stipends for all salaried employees for SY 24-25 as presented. |
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IX.D. Sole Source Vendors- Mrs. Maestas
Description:
The Holbrook Unified School District would like to designate specific vendors as sole source for their products and services for FY 25. Sole source vendors are designated on the basis that they are the sole provider for the required materials or services for our school district. A list of sole source providers are included in the back-up materials.
Recommendation: Discussion and consideration to approve the sole source providers as listed in the back-up materials. |
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IX.E. SY 24-25 School Safety Plan Approvals- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of school safety plans for SY 24-25 as presented.
Recommendation: Discussion and consideration to approve school safety plans as presented for SY 24-25. |
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IX.F. Sheldon School/NACOG Lease Agreement- Dr. Koerperich
Description:
The Holbrook School District leases district property at 165 West Arizona, Holbrook, Arizona to the Northern Arizona Council of Government (NACOG) Head Start Division for preschool services. The Holbrook School District is requesting Governing Board approval of the continuation of the lease agreement with NACOG through May 31, 2029. The lease agreement is included in the back-up materials.
Recommendation: Discussion and consideration of approving the lease agreement with NACOG Head Start through May 31, 2029. |
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IX.G. SY 24-25 Employee Handbook & Student Activity Handbook- Dr. Koerperich
Description:
The Holbrook School District outlines basic employee regulations through an Employee Handbook. The handbook is a summation of basic policies and procedures that apply to district employees. The student activities handbook outlines the policies and procedures for coaches and club sponsors. We are requesting approval of the SY 24-25 Employee Handbook and Student Activities Handbook as presented.
Recommendation: Discussion and consideration to approve the SY 24-25 Employee Handbook and Student Activities Handbook as presented |
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IX.H. HUSD #3 Wellness Coordinator Extra Duty Job Description- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of a Wellness Coordinator extra duty job description for HUSD #3. The extra duty position will manage the district's employee wellness plan, providing opportunities for employees to complete the employee wellness plan as part of the District's overall health and wellness program. The extra duty job description is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Wellness Coordinator extra duty job description as presented. |
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IX.I. K-12 Special Needs Aides - Dr. Koerperich
Description:
The Holbrook School District is required to provide services for special needs students ages three through five (preschool) and grades K-12. Some children have severe disabilities and require one-on-one assistance. It is difficult to maintain proper staffing in these circumstances because students enter our program at various times throughout the year. The District would like to request approval to hire additional paraprofessionals and/or health aides throughout the school year, as needed, to provide one-on-one assistance if the child’s Individual Education Plan (IEP) specifies such services are necessary and our current staffing does not allow for these services to be offered.
Recommendation: Approve the request to hire paraprofessionals and/or health aides throughout the school year, as needed, when these positions are required by a student’s IEP. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Resignation/Retirement/Termination
Description:
Begay, Timothy Bus Driver Resignation
Castillo, Thomas Tech I Resignation Greasewood, Tonya SPED Secretary Resignation |
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X.A.2. Support Staff Employment- Hiring
Description:
Castillo, Thomas - HHS/SPED High Needs Paraprofessional
Charley, Stephanie - Food Service Cafeteria Worker Mangum, Brenda - Hourly Human Resource Assistance Moore, Patricia - Park/SPED High Needs Paraprofessional |
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X.A.3. Certified Resignation/Retirement/Termination
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X.A.4. Certified Employment-Hiring
Description:
Smith, Ashley - HHS Art Teacher 2024-2025 SY
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X.A.5. Extra Duty
Description:
Analla, Ciara - Summer School
Bartruff, Kelsey - Summer School Gardner, Kara - Summer School Hubbard, Jessica - Summer School Hughey, Jamie - Summer School John, Melissa - Summer School Meeks, Josh - Summer School Perkins, Holly - Summer School Reid, Peggy - Summer School Sanchez, Monica - Summer School Sullivan, Merissa - Summer School Willis, Katie - Summer School |
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X.A.6. Volunteers
Description:
Christensen, Toby - HHS Sports
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X.B. Professional Leave
Description:
Foutz, Jason - Technology Student Association (TSA) Meeting, Chandler, AZ. June 3, 2024. Cost to the district: $165.55
Demuth, Lelia - Association for Career Technical Education AZ (ACTEAZ), Tucson, AZ. July 11 - 17, 2024. Cost to the district: $1425 |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2499 $16,904
#2419 451,921.39 #2420 541,085.08 #2421 1,200.72 #2422 313,797.17 #2423 14,166.26 #2424 585,615.53 Total $1,924,690.19 |
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X.C.2. Payroll and Expense vouchers:
Description:
#39 $355,097.14
#40 40,100.00 #41 543,410.11 #42 66,525.45 #43 414,725.12 Total $1,419,857.82 |
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X.C.3. Personnel Pay
Description:
Cline, Cody - HVAC Certification - $7,500
Dickson, Abrian - EPA License and HVAC Certification - $7,500 Gover, Bernice - Professional Development $1,000 HHS Prop 301 Power of 5 - $15,600 HJHS Professional Development - Professional Learning/Planning - $480 Leave Buy Out 2023-2024, Revised - $20,005.01 HHS ESSER III Power of 5 - $29,700 HHS Summer School - $17,285 HJHS Summer School - Learning Loss - $4,320 HJHS Summer Camp - $1,480 HHS Curriculum Development - $32,470 Indian Wells Summer School - $23,560 |
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X.D. Fundraisers
Description:
Holbrook High School Clubs and Sports
Concessions during the sports seasons for SY 24/25 Estimated Earnings: $1,000 to $3,000 per event |
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X.E. Gifts and Donations
Description:
Navajo County donated $1,199.08 to the HHS Cross Country team for their summer camp.
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X.F. Policy Adoptions
Description:
Policy GBEF Staff Use Of Digital Communications And Electronic Devices Final Adoption.
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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