June 11, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Kevin Fosburgh Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the May 14, 2024, regular Governing Board meeting and the May 22, 2024, special meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the June 11, 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday June 11, 2024: email public comments to boerequests@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
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VII. PRINCIPALS' REPORTS
Description:
No action necessary.
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VIII. OLD BUSINESS
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VIII.A. Park & Hulet Elementary School Classroom Library Final Adoption Review- Dr. Fosburgh
Description:
Park and Hulet Elementary Schools requested a 60-day review of the attached list of classroom library books to be utilized as classroom libraries for student reading programs. The classroom libraries have been vetted through the site councils and have undergone a 60 day review, they are ready for final adoption.
Recommendation: Discussion and consideration to approve the classroom library books for final adoption as presented. |
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IX. NEW BUSINESS
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IX.A. Indian Community Participation- Dr. Koerperich
Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Native American students the opportunity to comment on the participation of Native American students on an equal basis in the school program. In addition, Policy KJG requires our District give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. In addition, HUSD #3 is required to develop Indian Policies and Procedures (IPP) that outline strategies for gathering feedback from our Native American communities. We are requesting to act upon these actions at this time.
Recommendation: Discussion and consideration to take public comments from the Native American Community according to Policy IHBJ. In addition, provide Governing Board recommendations to the district administration team based on public comments. |
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IX.B. FY 2025 Proposed School District Annual Expenditure Budget Public Comment And Adoption – Dr. Koerperich
Description:
The Auditor General and the Arizona Department of Education have released preliminary budget forms for all school districts in Arizona. Included in the backup is the proposed budget for the Holbrook Unified School District for FY 25.
Presentation of FY 25 proposed budget and accept public comments. Recommendation: Discussion and consideration to review the FY 25 proposed district budget. Motion to take public comments on the proposed budget. Motion to approve the proposed budget as presented to be posted for public review. |
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IX.C. Elementary And Secondary School Emergency Relief ESSER III Fund Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the final ESSER III grant as approved by the Arizona Department of Education as presented.
Recommendation: Discussion and consideration to approve the ESSER III grant as presented. |
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IX.D. Governing Board Meeting Dates For The 2024-2025 School Year - Dr. Koerperich
Description:
The Holbrook Unified School District Governing Board meets once a month to discuss and act upon school district business. We would like to recommend a schedule for meeting dates each month, which generally fall on the second Tuesday of each month. A detailed list of meeting dates is included in the back-up materials.
Recommendation: Discussion and possible action pertaining to approval of Governing Board meeting dates for the 2024-2025 school year. |
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IX.E. Governing Board Conferences for 2024-2025- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval for HUSD #3 Governing Board members to attend professional development opportunities associated with governance and school operations throughout the year as included in the back-up materials.
Recommendation: Discussion and consider approving all Governing Board Members, Superintendent, and Executive Secretary to attend professional development opportunities throughout SY 24-25 as presented in the back-up materials. |
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IX.F. Authorized Checking Account Signers & Student Activities Treasurer- Dr. Koerperich
Description:
The Governing Board is required to designate school officials who may sign checks from the various checking accounts used by our district. Included in the back-up material is a list of recommended authorized checking account signers and student activities treasurer for SY 24-25.
Recommendation: Discussion and consideration of approving the list of authorized check signers and student activities treasurer as presented in the back-up materials. |
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IX.G. Beyond Textbooks Intergovernmental Agreement- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the 2024-2025 Intergovernmental Agreement between Vail Unified School District and the Holbrook Unified School District for the use of the Beyond Textbooks Program. Beyond Textbooks provides a standards-based scope and sequence for teachers in grades K-12 to assist teachers in teaching the Arizona State Standards.
Recommendation: Discussion and consideration to approve the Beyond Textbooks Intergovernmental Agreement between the Holbrook Unified School District and Vail Unified School District as presented. |
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IX.H. Winslow Indian Health Care Center Memorandum Of Agreement- Dr. Koerperich
Description:
The Winslow Indian Health Care Center (WIHCC) is requesting a Memorandum of Agreement (MOA) for health care services with the Holbrook Schools. The agreement allows for virtual and in-person health care presentations, activities and health screenings. The MOA is included in the back-up materials.
Recommendation: Discussion and consideration to approve the Winslow Indian Health Care Center Memorandum of Agreement as presented. |
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IX.I. Chapter Summer Employment for Youth- Dr. Koerperich
Description:
Navajo Nation Chapters often request the use of Indian Wells Elementary School to employ youth through the Chapter House Summer Youth Employment program. Chapters request that students are allowed to work at Indian Wells Elementary School under the guidance and direction of the Indian Wells staff to complete summer work for the school. Pay, insurance and other aspects of employment will be covered by the respective Chapter Houses.
Recommendation: Discussion and consideration to approve the use of Indian Wells Elementary School for the Navajo Nation Chapter Summer Youth Employment program as applicable. |
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IX.J. Student Teaching Request- Mr. Hargrave
Description:
Mrs. Heather Morgan is requesting to student teach at Holbrook High School during the fall semester of 2024. Mrs. Morgan is a education major at Grand Canyon University and has her fingerprint clearance card on file.
Recommendation: Discussion and consideration to approve Mrs. Heather Morgan for a student teaching placement at Holbrook High School during the fall semester of SY 24-25. |
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IX.K. Stagecraft And Drama Course Curriculum Proposal 60-Day Review- Dr.Koerperich
Description:
Holbrook High School is requesting a 60-day review of the course material Drama Teacher Academy as a curriculum resource for the newly formed courses at HHS for SY 24-25 Stagecraft I and the current Drama course at HHS. The curriculum proposal is included in the back-up materials and will be posted on the district website for a 60-day review.
Recommendation: Discussion and consideration to approve Drama Teacher Academy as a curriculum resource for Stagecraft I and Drama courses at HHS for SY 24-25. |
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IX.L. Policy GBEF Staff Use Of Digital Communications And Electronic Devices First Reading- Dr. Koerperich
Description:
The Arizona School Board Association has recommended a policy update to Policy GBEF Staff Use of Digital Communications and Electronic Devices. The policy update outlines some names of technology and technology platforms that are currently used. The policy outlines the acceptable use of district technology; as well as, appropriate technology platforms that can be used by staff members of HUSD #3.
Recommendation: Discussion and consideration to approve Policy GBEF Staff Use of Digital Communications and Electronic Devices as presented for first reading. |
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IX.M. Housing Policy GCDA Housing For Professional Staff Members Final Reading And Adoption- Dr. Koerperich
Description:
Policy GCDA Housing for Professional Staff Members is ready for final reading and adoption as presented.
Recommendation: Discussion and consideration to approve Policy GCDA Housing for Professional Staff Members as presented. |
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IX.N. SY 2024-2025 Student Handbooks- Dr. Koerperich
Description:
Holbrook High School, Holbrook Junior High, Hulet Elementary, Indian Wells Elementary, and Park Elementary School have completed their student handbooks for the 2024-2025 school year, including yearly student handbooks and Positive Behavior Intervention & Supports handbooks. The handbooks are provided in the back-up materials. |
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IX.O. FY 25 Classified Staff Salary Placement Schedule- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the FY 25 Classified Staff Salary Placement Schedule as presented.
Recommendation: Discussion and consideration to approve the FY 25 Classified Staff Salary Placement Schedule as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Resignation/Retirement/Termination
Description:
Duran, Sandi - Food Service Resignation
Kennedy, Antasia - HHS Registrar/Receptionist Resignation Tunney, Jasper - Computer Services Resignation |
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X.A.2. Support Staff Employment- Hiring
Description:
Arviso, Gishie - Summer Painter/Skilled Worker Pay Scale Increase to $16.00 for 2024-2025
Attakai, Ashley - Summer Painter/Skilled Worker Pay Scale Increase to $15.75 for 2024-2025 Bailey, Shawna - Summer Painter/Skilled Worker Pay Scale Increase to $15.50 for 2024-2025 Bitsilly, Derek - Summer Painter/Skilled Worker Pay Scale Increase to $15.75 for 2024-2025 Bordeaux, Cassandra - HHS Attendance Clerk Pay Scale Increase to $16.77 for 2024-2025 Daniels, Zoe - Hulet/Daycare Pay Scale Increase to $15.50 for 2024-2025 Espitia, Rico - Transportation CDL Trainee Etsitty, Patsy - Summer Painter/Skilled Worker Pay Scale Increase to $15.50 for 2024-2025 Iashie, Cory - Summer Painter/Skilled Worker Pay Scale Increase to $16.00 for 2024-2025 Mangum, Brenda - District Return To Work 2024-2025 Manygoats, Heather - IWES/District Increase Hours For Summer School Contracted Mileage Manygoats, Heather - District Transportation, Homeless, Parent and Tribal Liaison Nardi, Shurell - Summer Painter/Skilled Worker Pay Scale Increase to $15.75 for 2024-2025 Nardi, Shyann - Summer Painter/Skilled Worker Pay Scale Increase to $15.75 for 2024-2025 Nez, Tina - Summer Painter/Skilled Worker Pay Scale Increase to $16.00 for 2024-2025 Nez, William - Food Service Student Summer Worker O'Dell, Mark - Warehouse Pay Scale Increase to $17.00 for 2024-2025 Richards, Marrisa - Food Service Cafeteria Worker Slade, Chantell - Summer Painter/Skilled Worker Pay Scale Increase to $15.50 for 2024-2025 Speers, Ashley - Computer Services Summer Worker Tsaipi, Shelby - Hulet/Daycare Pay Scale Increase to $15.50 for 2024-2025 |
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X.A.3. Certified Resignation/Retirement/Termination
Description:
Espitia, Marcus - Hulet PE Teacher Resignation
Espitia, Nicole - Park PE Teacher Resignation Hawk, Dwayne - HHS Art Teacher Resignation Smith, Jennifer - IWES 4th Grade Teacher Resignation |
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X.A.4. Certified Employment-Hiring
Description:
Gabaldon, Hannah - Park Resident Sub PE Teacher SY 24-25
Hollins, Rasheed - Hulet/Park Student Services SY 24-25 McMahon, Linda - HHS/SPED Case Manager 90 Contract SY 24-25 Meeks, Jeff - SPED Director Contract Extension 10 Days SY 23-24 Simpson, Cary - SPED Case Manager 90 Day Contract SY 24-25 Brown, Katy- Social Worker SY 24-25 Fields, Julie- Federal Projects |
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X.A.5. Extra Duty
Description:
Baldwin, Leona - Food Service Summer Worker
Begay, Davina - IWES Intramural Game Help Burks, Mike - Computer Services Summer Worker Espitia, Jade - Food Service Summer Worker Garcia, Norma (Raquel) - Food Service Summer Worker Gonnie, Nikki - Food Service Summer Worker Gonnie, Star - Food Service Summer Worker Gover, Gypsi - IWES Intramural Game Help Jimenez, Alicia - HJHS 2024-2025 Student Council Co Sponsor John, Nora - Food Service Summer Worker King, Courtney - IWES Intramural Game Help Knight, Allyson - Food Service Summer Worker Martinsen, J - Food Service Summer Worker Orton, Daniel - HJHS 2024-2025 Athletic Director Quezada, Maria - Food Service Summer Worker Richards, Marissa - Food Service Summer Worker Salazar, Evangelita - Food Service Summer Worker Salley, Erik - HJHS 2024-2025 Student Council Co Sponsor Smith, Margaret - Food Service Summer Worker White, Randi (Nicki) - Food Service Summer Worker Summer Workers - List Included in Backup Materials Yazzie, Marc- Summer Bike Program at IWES |
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X.A.6. Volunteers
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X.B. Professional Leave
Description:
Yazzie, Marc - MTB (Mountain Bike) 101/201 Skills Clinic, Prescott, AZ. May 4, 2024. Cost to the district: $373.09.
Tow, Nichole - Arizona Department of Education (ADE) Principals' Leadership Academy, 08/22/24, 09/19/24, 10/23/24, 01/08/25, 02/06/25, 03/06/25. Phoenix, AZ. Cost to the district: $1707 Lang, Anne - Society for Human Resource Management (SHRM) AZ Annual Conference, Glendale, AZ. August 27-30, 2024. Cost to the district: $849. Maestas, Lauren - Arizona Association of School Business Officials (AASBO) Summer Conference 2024 & Audit Compliance Workshop, Tucson, AZ. July 15-20, 2024. Cost to the district: $2205.36 Haussman, Charles - Career and Technical Education (CTE) AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Burks, Michael - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Knight, Galen - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district:$1,406.00 Gardner, Kyle - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $1,545 Carbonneau, Meghan - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $1,585 Serna, Cayla - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Daniels, Joel - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Nilsson, Michael - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Justman, Jamie - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Larsen, Dale - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Prestwich, Conner - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $250 Madison, Jeremy - CTE AZ Summer Conference, Tucson, AZ. July 12-17, 2024. Cost to the district: $ 250 |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2492 $135,574.31
#2493 231,667.01 #2494 212,376.41 #2495 11,715.67 #2496 694,397.96 #2497 5,539.61 #2498 95,405.32 Total $1,386,676.29 |
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X.C.2. Payroll and Expense vouchers:
Description:
#31 $673,468.59
#32 405,710.00 #33 49,200.00 #34 2,009.22 #35 534,474.44 #36 194.65 #37 157,280.00 #38 902,029.74 Total $2,724,366.64 |
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X.C.3. Personnel Pay
Description:
Allison, Brianna - Good Faith $1,500
Begay, Tiana - Action Research $5,000 Carlson, Cheryl - New Teacher Mentoring $2,500 Fosburgh, Kevin - Action Research $5,000 Gover, Bernice - Prop 301 Performance Pay $5,000 Grau, Cheri - Action Research $5,000 Hargrave, Clete - Action Research $5,000 Hatch, Ramie - New Teacher Mentoring $2,500 Hawk, Dwayne - Action Research $5,000 Hunsaker, Heidi - Hulet Professional Development $500 Knight, Shannon - New Teacher Mentoring $2,500 Lang, Anne - Prop 301 Performance Pay $5,000 Maestas, Lauren - Prop 301 Performance Pay $5,000 McMahon, Linda - New Teacher Mentoring $2,500 Mondragon, Mary - Prop 301 Power of 5 Good Faith $2,000 Mondragon, Mary - Hulet/Park PD $500 Newton-Pender, Meagan - Action Research $5,000 Palmer, Shalea - Quarter Four Prop 301 $1,000 Reidhead, Karalyn - Action Research $5,000 Self, Beth - Professional Development 02/03/24 $500 Self, Beth - Professional Development 01/20/24 $500 Self, Beth - Action Research $5,000 Simpson, Cary - Action Research $5,000 Tomlin, Andrea - Action Research $5,000 Indian Wells / Park / Hulet - Power of 5 $36,000 May White Bus Stipend $560 April 2024 Bus Driver Incentive $3,210 May 2024 Bus Driver Incentive $9,780 Leave Buy Out 2023-2024 $26,003.24 Prop 301 $125,560 |
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X.D. Fundraisers
Description:
IWES Student Council - Lori Williams - Field Day Shirts
May 16, 2024 - Estimated earnings $1,200 |
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X.E. Gifts and Donations
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X.F. Policy Adoptions
Description:
Policy GCBDA Housing For Professional Staff Members Final Adoption
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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