Meeting Agenda
1. CALL TO ORDER AND ROLL CALL
2. Discussion and possible board action to appoint an individual to vacant board seat #2
3. Swearing-in individual who was appointed to seat #2
4. PLEDGE OF ALLEGIANCE 
5. COMMUNICATIONS/PUBLIC INTEREST
5.A. Superintendent’s Report
5.B. Board Communication
5.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
6. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
6.A. December 9, 2025, Regular Meeting Minutes
6.B. Out of State Travel Requests:
  1. SHS Cheer will be traveling to Fort Worth, TX to compete at NCA Nationals on January 23, 2026, through January 26, 2026.
6.C. Transfer and Summary of Activity Account Funds
6.D. Activity Account Fundraising Projects
6.E. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-541– 2026-11-584 totaling $70,998.48
2025-2026 Bond 31 Fund Encumbrances #2026-31-29 – 2026-31-34 totaling $53,503.00
2025-2026 Bond 32 Fund Encumbrances #2026-32-43 – 2026-32-53 totaling $853,795.90
2025-2026 Bond 33 Fund Encumbrances #2026-33-220 – 2026-33-227 totaling $104,433.78
6.F. Annual Activity Fund Planning and Approval Packages 
6.G. Stillwater Public Schools FY 25-26 Contracts:
  1. East Central University (Student Teaching Affiliation Agreement) (Ed Services)
  2. Oklahoma State University Speech (Ed Services)
  3. Payne County Health Department (Health Department and Programming Agreement) (Ed Services)
  4. Shannon Frohock (Interpreting Services for Staff Members Agreement)
  5. University of Central Oklahoma Department of Kinesiology and Health Studies (Student Teaching Affiliation Agreement)(Ed Services)
  6. Youth Medical Mentorship (Health Service Club for Students)
6.H. Student Dropout Report 
6.I. College Remediation Report
6.J. Stillwater Public Schools FY 26-27 Academic School Calendar
6.K. Consider and vote to approve Willowbrook, Inc. use of CM contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.
6.L. Consider and vote to approve Willowbrook, Inc. use of Owner Contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.
6.M. Consider and vote to approve Service Order No. 31 with 505 Architects for professional services, including preparation of construction documents for Richmond Elementary Seclusion Room Remodel.
6.N. Consider and vote to approve Trafera Student Device Lease Agreement Certificate of Acceptance.
6.O. Consider and vote to approve a Memorandum of Understanding between Stillwater Public Schools and CrowdComfort Solutions.
7. BUSINESS/FINANCE
7.A. Treasurer's Report provided by our Chief Financial Officer, Kristie Newby
8. OPERATIONS
8.A. Consider and vote to approve or not approve the Design Development package for SPS Bond 2023, High School Athletics Phase I Construction and Authorize 505 Architects to Proceed with preparation of the construction documents for the High School Athletics Phase I Project.
8.B. Receive the Bond 2023 Update
9. OTHER REPORTS / RECOMMENDATIONS

7A. Review and Vote to Approve or Not Approve the following SPS Policies:
CKAK Behavioral Threat Assessment
CL Buildings, Equipment, and Grounds
COA Wellness Policy
DEC-R10 Maternity Leave
DO Suspension, Dismissal and Nonreemployment of Teachers
EIED Graduation Requirements
FB Title IX
10. Proposed Executive Session to Discuss the Following:
10.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)
10.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).
11. Vote to Convene in Executive Session 
12. President's Acknowledgment of the Return of the Board to Open Session
13. Statement of Executive Session Minutes
14. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 
15. ADJOURNMENT
15.A. Vote to Adjourn 
Agenda Item Details Reload Your Meeting
Meeting: January 13, 2026 at 5:30 PM - Regular Business Meeting
Agenda Item:
1. CALL TO ORDER AND ROLL CALL
Agenda Item:
2. Discussion and possible board action to appoint an individual to vacant board seat #2
Agenda Item:
3. Swearing-in individual who was appointed to seat #2
Agenda Item:
4. PLEDGE OF ALLEGIANCE 
Agenda Item:
5. COMMUNICATIONS/PUBLIC INTEREST
Agenda Item:
5.A. Superintendent’s Report
Agenda Item:
5.B. Board Communication
Agenda Item:
5.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
Agenda Item:
6. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
6.A. December 9, 2025, Regular Meeting Minutes
Attachments:
Agenda Item:
6.B. Out of State Travel Requests:
  1. SHS Cheer will be traveling to Fort Worth, TX to compete at NCA Nationals on January 23, 2026, through January 26, 2026.
Attachments:
Agenda Item:
6.C. Transfer and Summary of Activity Account Funds
Attachments:
Agenda Item:
6.D. Activity Account Fundraising Projects
Attachments:
Agenda Item:
6.E. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):

2025-2026 General Fund (11) Encumbrances #2026-11-541– 2026-11-584 totaling $70,998.48
2025-2026 Bond 31 Fund Encumbrances #2026-31-29 – 2026-31-34 totaling $53,503.00
2025-2026 Bond 32 Fund Encumbrances #2026-32-43 – 2026-32-53 totaling $853,795.90
2025-2026 Bond 33 Fund Encumbrances #2026-33-220 – 2026-33-227 totaling $104,433.78
Attachments:
Agenda Item:
6.F. Annual Activity Fund Planning and Approval Packages 
Attachments:
Agenda Item:
6.G. Stillwater Public Schools FY 25-26 Contracts:
  1. East Central University (Student Teaching Affiliation Agreement) (Ed Services)
  2. Oklahoma State University Speech (Ed Services)
  3. Payne County Health Department (Health Department and Programming Agreement) (Ed Services)
  4. Shannon Frohock (Interpreting Services for Staff Members Agreement)
  5. University of Central Oklahoma Department of Kinesiology and Health Studies (Student Teaching Affiliation Agreement)(Ed Services)
  6. Youth Medical Mentorship (Health Service Club for Students)
Attachments:
Agenda Item:
6.H. Student Dropout Report 
Attachments:
Agenda Item:
6.I. College Remediation Report
Attachments:
Agenda Item:
6.J. Stillwater Public Schools FY 26-27 Academic School Calendar
Attachments:
Agenda Item:
6.K. Consider and vote to approve Willowbrook, Inc. use of CM contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.
Attachments:
Agenda Item:
6.L. Consider and vote to approve Willowbrook, Inc. use of Owner Contingency and allowances for the SPS Bond 2023 HS Phase I Construction Project.
Attachments:
Agenda Item:
6.M. Consider and vote to approve Service Order No. 31 with 505 Architects for professional services, including preparation of construction documents for Richmond Elementary Seclusion Room Remodel.
Attachments:
Agenda Item:
6.N. Consider and vote to approve Trafera Student Device Lease Agreement Certificate of Acceptance.
Attachments:
Agenda Item:
6.O. Consider and vote to approve a Memorandum of Understanding between Stillwater Public Schools and CrowdComfort Solutions.
Attachments:
Agenda Item:
7. BUSINESS/FINANCE
Agenda Item:
7.A. Treasurer's Report provided by our Chief Financial Officer, Kristie Newby
Attachments:
Agenda Item:
8. OPERATIONS
Agenda Item:
8.A. Consider and vote to approve or not approve the Design Development package for SPS Bond 2023, High School Athletics Phase I Construction and Authorize 505 Architects to Proceed with preparation of the construction documents for the High School Athletics Phase I Project.
Attachments:
Agenda Item:
8.B. Receive the Bond 2023 Update
Attachments:
Agenda Item:
9. OTHER REPORTS / RECOMMENDATIONS

7A. Review and Vote to Approve or Not Approve the following SPS Policies:
CKAK Behavioral Threat Assessment
CL Buildings, Equipment, and Grounds
COA Wellness Policy
DEC-R10 Maternity Leave
DO Suspension, Dismissal and Nonreemployment of Teachers
EIED Graduation Requirements
FB Title IX
Attachments:
Agenda Item:
10. Proposed Executive Session to Discuss the Following:
Agenda Item:
10.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)
Agenda Item:
10.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).
Agenda Item:
11. Vote to Convene in Executive Session 
Agenda Item:
12. President's Acknowledgment of the Return of the Board to Open Session
Agenda Item:
13. Statement of Executive Session Minutes
Agenda Item:
14. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda. 
Attachments:
Agenda Item:
15. ADJOURNMENT
Agenda Item:
15.A. Vote to Adjourn 

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