Meeting Agenda
1. Call to Order and Recording of Members Present and Absent
2. Vote to Approve or Not to Approve Minutes of August 10, 2026 Regular Meeting
3. Vote to Approve or Not to Approve Minutes of the August 25, 2026 Special Board Meeting
4. Presentation by Leadership Students
5. Conduct a walk-through and building assessment of Ada Junior High to evaluate the improvements completed during the FY2025-2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
6. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #308-447; #50408-50436 - Totaling $568,751.94
     b.  Building Fund:  P.O. #60-62 - Totaling $1,100.00
     c.  Gifts Fund:  P.O. #4-7 - Totaling $3,406.86 
     d.  Activity Fund:  P.O. #100-177 - Totaling $71,365.92  
     e.  Athletic Fund:  P.O. #76-151 - Totaling $109,805.87
7. District Financial Update
8. New Business
9. Superintendent’s Report
10. Vote to Approve or Not to Approve 2026-2027 Estimate of Needs and Financial Statement of the Fiscal Year 2025-2026
11. Vote to Approve or Not to Approve the 2026-2027 Schools Purchasing Allocation Resolution
12. Vote to Approve or Not to Approve 2026-2027 General Fund Comprehensive Budget
13. Vote to  Approve or Not to Approve 2026-2027 Revisions to Bus Driver Pay Scale
14. Vote to Approve or Not to Approve Extra-Duty Stipend to Colorguard Director
15. Discussion and possible action to approve payments of Advanced Placement Incentives for Teachers and Students
16. Vote to Approve or Not to Approve the 2026-2027 Gifted and Talented Experience Plan (G.A.T.E.)
17. Vote to Approve or Not to Approve the 2026-2027 Alternative Education Plan
18. Vote to Approve or Not to Approve Service Agreement with Alcohol & Drug Testing, Inc. (A.D.T.I.)
19. Vote to Approve or Not to Approve Memorandum of Understanding with Unity Point Counseling
20. Discussion and possible action to participate in the Oklahoma Teacher Empowerment Program (OTEP) for the 2026-2027 and 2027-2028 school years
21. Discussion and possible action to Sanction the Hayes Parent Teacher Organization (PTO)
22. Discussion and possible action to revise transfer capacities listed in Ada Board of Education Policy FE - Student Transfers    
23. Discussion and possible action to revise Ada Board of Education Policy DED-R2 - Bereavement Leave Regulations
24. Discussion and possible action to adopt OSSBA policy EFEAA - Artifical Intelligence Systems and Tools Use in the School District
25. Vote to Approve or Not to Approve the 2026-2027 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule
26. Discussion and possible action to approve the early graduation requests from Ada High School students as attached
27. Vote to Declare or Not to Declare Items Listed as Surplus on Attachment
28. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule
29. Vote to Accept or Not to Accept FY2027 Revenue:
     a. Local Revenue - $61,166.94
     b. County Revenue - $13,502.57
     c. State Revenue - $1,941,572.64
     d. Local Contract - T-Mobile - $650.00
     e. State Contract - Dart Foundation - $50,000.00
     f.  Federal Revenue - Prior Year Reimbursements - $238,661.86
30. Discussion of Strategic Plan
31. Comments by Board Members
32. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion and possible action of adjuncting Ali Lawson as certified Fine Arts Dance Performance and Production instructor; discussion and possible action to employ Sheri Wright, James Brockman, Shannon Cutler, Kim Hill, Leah McDonald, Daniel Duggar, Suzanne Coyle, Audine Cooper and Erica Reynolds as Indian Ed tutors; discussion and possible action to employ one (1) swim coach; one (1) Cougann Coach; one (1) Girls Soccer Assistant Coach; two (2) Hayes Paraprofessionals; one (1) Bus Monitor as listed on attachment; discussion and possible action on current termination of Amber Lindsay; and to accept resignation of Brooke Holman as Cougann Coach; and resignations of Mario McMahan, Kassandra Breihan, Ronnie Susie Brown, and Julie White.    25 O.S.Section 307(B)(1)
33. Acknowledge Return to Open Session
34. Statement of Executive Session Proceedings
35. Action Items:
35.a. Vote to adjunct Ali Lawson as certified Fine Arts Dance Performance and Production Instructor 25 O.S. Section 307(B)(2)
35.b. Vote to hire the following as Indian Ed tutors:  Sheri Wright, James Brockman, Shannon Cutler, Kim Hill, Leah McDonald, Daniel Duggar, Suzanne Coyle, Audine Cooper and Erica Reynolds 25 O.S. Section 307(B)(1)
35.c. Vote to hire personnel as listed on attachment
35.d. Vote to terminate Amber Lindsay
35.e. Vote to accept the resignations of Brooke Holman as Cougann Coach, Mario McMahan, Kassandra Breihan, Ronnie Susie Brown, Julie White
36. Vote to Adjourn 
Agenda Item Details Reload Your Meeting
Meeting: September 14, 2026 at 5:00 PM - Regular Meeting Agenda
Agenda Item:
1. Call to Order and Recording of Members Present and Absent
Agenda Item:
2. Vote to Approve or Not to Approve Minutes of August 10, 2026 Regular Meeting
Attachments:
Agenda Item:
3. Vote to Approve or Not to Approve Minutes of the August 25, 2026 Special Board Meeting
Attachments:
Agenda Item:
4. Presentation by Leadership Students
Agenda Item:
5. Conduct a walk-through and building assessment of Ada Junior High to evaluate the improvements completed during the FY2025-2026 school year, review the impact of the completed projects on the school's facilities, and identify any remaining maintenance or capital improvement needs.
Agenda Item:
6. Vote to Approve or Not to Approve Encumbrance Orders:
     a.  General Fund:  P.O. #308-447; #50408-50436 - Totaling $568,751.94
     b.  Building Fund:  P.O. #60-62 - Totaling $1,100.00
     c.  Gifts Fund:  P.O. #4-7 - Totaling $3,406.86 
     d.  Activity Fund:  P.O. #100-177 - Totaling $71,365.92  
     e.  Athletic Fund:  P.O. #76-151 - Totaling $109,805.87
Attachments:
Agenda Item:
7. District Financial Update
Attachments:
Agenda Item:
8. New Business
Agenda Item:
9. Superintendent’s Report
Agenda Item:
10. Vote to Approve or Not to Approve 2026-2027 Estimate of Needs and Financial Statement of the Fiscal Year 2025-2026
Attachments:
Agenda Item:
11. Vote to Approve or Not to Approve the 2026-2027 Schools Purchasing Allocation Resolution
Attachments:
Agenda Item:
12. Vote to Approve or Not to Approve 2026-2027 General Fund Comprehensive Budget
Attachments:
Agenda Item:
13. Vote to  Approve or Not to Approve 2026-2027 Revisions to Bus Driver Pay Scale
Attachments:
Agenda Item:
14. Vote to Approve or Not to Approve Extra-Duty Stipend to Colorguard Director
Attachments:
Agenda Item:
15. Discussion and possible action to approve payments of Advanced Placement Incentives for Teachers and Students
Agenda Item:
16. Vote to Approve or Not to Approve the 2026-2027 Gifted and Talented Experience Plan (G.A.T.E.)
Attachments:
Agenda Item:
17. Vote to Approve or Not to Approve the 2026-2027 Alternative Education Plan
Attachments:
Agenda Item:
18. Vote to Approve or Not to Approve Service Agreement with Alcohol & Drug Testing, Inc. (A.D.T.I.)
Attachments:
Agenda Item:
19. Vote to Approve or Not to Approve Memorandum of Understanding with Unity Point Counseling
Attachments:
Agenda Item:
20. Discussion and possible action to participate in the Oklahoma Teacher Empowerment Program (OTEP) for the 2026-2027 and 2027-2028 school years
Agenda Item:
21. Discussion and possible action to Sanction the Hayes Parent Teacher Organization (PTO)
Agenda Item:
22. Discussion and possible action to revise transfer capacities listed in Ada Board of Education Policy FE - Student Transfers    
Attachments:
Agenda Item:
23. Discussion and possible action to revise Ada Board of Education Policy DED-R2 - Bereavement Leave Regulations
Attachments:
Agenda Item:
24. Discussion and possible action to adopt OSSBA policy EFEAA - Artifical Intelligence Systems and Tools Use in the School District
Attachments:
Agenda Item:
25. Vote to Approve or Not to Approve the 2026-2027 Internal Activities Review Committees and the Criteria and Standards for Deviation from Activity Absence Ten Day Rule as Listed on the attached schedule
Attachments:
Agenda Item:
26. Discussion and possible action to approve the early graduation requests from Ada High School students as attached
Attachments:
Agenda Item:
27. Vote to Declare or Not to Declare Items Listed as Surplus on Attachment
Attachments:
Agenda Item:
28. Vote to Approve or Not to Approve Workshop Requests as listed on attached schedule
Attachments:
Agenda Item:
29. Vote to Accept or Not to Accept FY2027 Revenue:
     a. Local Revenue - $61,166.94
     b. County Revenue - $13,502.57
     c. State Revenue - $1,941,572.64
     d. Local Contract - T-Mobile - $650.00
     e. State Contract - Dart Foundation - $50,000.00
     f.  Federal Revenue - Prior Year Reimbursements - $238,661.86
Agenda Item:
30. Discussion of Strategic Plan
Agenda Item:
31. Comments by Board Members
Agenda Item:
32. Vote to Convene or Not to Convene to Executive Session to conduct the ongoing evaluation of the Superintendent; for the discussion and possible action of adjuncting Ali Lawson as certified Fine Arts Dance Performance and Production instructor; discussion and possible action to employ Sheri Wright, James Brockman, Shannon Cutler, Kim Hill, Leah McDonald, Daniel Duggar, Suzanne Coyle, Audine Cooper and Erica Reynolds as Indian Ed tutors; discussion and possible action to employ one (1) swim coach; one (1) Cougann Coach; one (1) Girls Soccer Assistant Coach; two (2) Hayes Paraprofessionals; one (1) Bus Monitor as listed on attachment; discussion and possible action on current termination of Amber Lindsay; and to accept resignation of Brooke Holman as Cougann Coach; and resignations of Mario McMahan, Kassandra Breihan, Ronnie Susie Brown, and Julie White.    25 O.S.Section 307(B)(1)
Agenda Item:
33. Acknowledge Return to Open Session
Agenda Item:
34. Statement of Executive Session Proceedings
Agenda Item:
35. Action Items:
Agenda Item:
35.a. Vote to adjunct Ali Lawson as certified Fine Arts Dance Performance and Production Instructor 25 O.S. Section 307(B)(2)
Agenda Item:
35.b. Vote to hire the following as Indian Ed tutors:  Sheri Wright, James Brockman, Shannon Cutler, Kim Hill, Leah McDonald, Daniel Duggar, Suzanne Coyle, Audine Cooper and Erica Reynolds 25 O.S. Section 307(B)(1)
Agenda Item:
35.c. Vote to hire personnel as listed on attachment
Agenda Item:
35.d. Vote to terminate Amber Lindsay
Agenda Item:
35.e. Vote to accept the resignations of Brooke Holman as Cougann Coach, Mario McMahan, Kassandra Breihan, Ronnie Susie Brown, Julie White
Agenda Item:
36. Vote to Adjourn 

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