|
Meeting Agenda
|
|---|
|
1. CALL TO ORDER AND ROLL CALL
|
||||||||||||
|
2. PLEDGE OF ALLEGIANCE
|
||||||||||||
|
3. COMMUNICATIONS/PUBLIC INTEREST
|
||||||||||||
|
3.A. Superintendent’s Report
|
||||||||||||
|
3.B. Board Communication
|
||||||||||||
|
3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
|
||||||||||||
|
4. CONSENT AGENDA (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
||||||||||||
|
4.A. Approval of the February 10, 2026, Regular Meeting Minutes
|
||||||||||||
|
4.B. Out of State Travel Requests
|
||||||||||||
|
4.C. Approval of Transfer and Summary of Activity Account Funds
|
||||||||||||
|
4.D. Approval of Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):
2025-2026 Change Order (Bond 32) Encumbrances #2026-32-4 totaling $19,009.09 2025-2026 General Fund (11) Encumbrances #2026-11-659-783 totaling $343,363.48 2025-2026 Building Fund (21) Encumbrances #2026-21-3-4 totaling $9,058.75 2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-78-85 totaling $21,627.17 2025-2026 Bond 31 Fund Encumbrances #2026-31-35 totaling $13,540.50 2025-2026 Bond 32 Fund Encumbrances #2026-32-66-68 totaling $9738.37 2025-2026 Bond 33 Fund Encumbrances #2026-33-239 -2026-33-273 totaling $1,758,492.93 2025-2026 Sinking Fund 41 Encumbrances #2026-41-2 totaling $15,217,356.25 2025-2026 Gift Fund 81 Encumbrances #2026-81-14 totaling $53,579.00 |
||||||||||||
|
4.E. Approval of Activity Account Fundraising Projects
|
||||||||||||
|
4.F. Approval of Annual Activity Fund Planning & Approval Packages
|
||||||||||||
|
4.G. Approval of the "Contract for Audit of Public Schools 2025-2026 School Year" and audited by Jenkins & Kemper Auditing Firm.
|
||||||||||||
|
4.H. Stillwater Public Schools Contracts:
|
||||||||||||
|
4.I. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
|
||||||||||||
|
4.J. Consider and Vote to Approve Willowbrook, Inc. Use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
|
||||||||||||
|
4.K. Consider and Vote to Approve the Terms of Service Agreement and Addendum with Rocket Alumni Solutions, Inc.
|
||||||||||||
|
4.L. Consider and Vote to Declare Equipment at Stillwater High School as Surplus Property
|
||||||||||||
|
4.M. Consider and Vote to Approve Service Agreement for Firewall Renewal with OneNet
|
||||||||||||
|
4.N. Consider and Vote to Approve the Cost - Share Agreement with the City of Stillwater
|
||||||||||||
|
4.O. Consider and Vote to Approve Trafera Agreement for Student Device Lease Schedule 002
|
||||||||||||
|
5. BUSINESS/FINANCE, Chief Financial Officer, Kristie Newby
|
||||||||||||
|
5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report
|
||||||||||||
|
6. OPERATIONS, Assistant Superintendent Bo Gamble
|
||||||||||||
|
6.A. Consider and Vote to Award Contract for the Stillwater High School Athletics Phase I Fieldhouse Renovation Project:
A solicitation of bids was issued in accordance with Oklahoma Statutes. Bids were received, opened, and read aloud at 10:00 am on Wednesday, March 4, 2026. |
||||||||||||
|
6.B. Receive Bond 2023 Update
|
||||||||||||
|
7. Discussion and Possible Motion to Acknowledge SPEF participating in the Oklahoma Equal Opportunity Scholarship Act.
|
||||||||||||
|
8. Proposed Executive Session to Discuss the Following:
|
||||||||||||
|
8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)
|
||||||||||||
|
8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).
|
||||||||||||
|
9. Vote to Convene in Executive Session (Action)
|
||||||||||||
|
10. President's Acknowledgment of the Return of the Board to Open Session
|
||||||||||||
|
11. Statement of Executive Session Minutes
|
||||||||||||
|
12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda.
|
||||||||||||
|
13. ADJOURNMENT
|
||||||||||||
|
13.A. Vote to Adjourn (Action)
|
|
Agenda Item Details
Reload Your Meeting
|
|||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Meeting: | March 10, 2026 at 5:30 PM - Regular Business Meeting | ||||||||||||
| Agenda Item: |
1. CALL TO ORDER AND ROLL CALL
|
||||||||||||
| Agenda Item: |
2. PLEDGE OF ALLEGIANCE
|
||||||||||||
| Agenda Item: |
3. COMMUNICATIONS/PUBLIC INTEREST
|
||||||||||||
| Agenda Item: |
3.A. Superintendent’s Report
|
||||||||||||
| Agenda Item: |
3.B. Board Communication
|
||||||||||||
| Agenda Item: |
3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
|
||||||||||||
| Agenda Item: |
4. CONSENT AGENDA (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items: |
||||||||||||
| Agenda Item: |
4.A. Approval of the February 10, 2026, Regular Meeting Minutes
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.B. Out of State Travel Requests
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.C. Approval of Transfer and Summary of Activity Account Funds
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.D. Approval of Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):
2025-2026 Change Order (Bond 32) Encumbrances #2026-32-4 totaling $19,009.09 2025-2026 General Fund (11) Encumbrances #2026-11-659-783 totaling $343,363.48 2025-2026 Building Fund (21) Encumbrances #2026-21-3-4 totaling $9,058.75 2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-78-85 totaling $21,627.17 2025-2026 Bond 31 Fund Encumbrances #2026-31-35 totaling $13,540.50 2025-2026 Bond 32 Fund Encumbrances #2026-32-66-68 totaling $9738.37 2025-2026 Bond 33 Fund Encumbrances #2026-33-239 -2026-33-273 totaling $1,758,492.93 2025-2026 Sinking Fund 41 Encumbrances #2026-41-2 totaling $15,217,356.25 2025-2026 Gift Fund 81 Encumbrances #2026-81-14 totaling $53,579.00 |
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.E. Approval of Activity Account Fundraising Projects
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.F. Approval of Annual Activity Fund Planning & Approval Packages
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.G. Approval of the "Contract for Audit of Public Schools 2025-2026 School Year" and audited by Jenkins & Kemper Auditing Firm.
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.H. Stillwater Public Schools Contracts:
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.I. Consider and Vote to Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.J. Consider and Vote to Approve Willowbrook, Inc. Use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.K. Consider and Vote to Approve the Terms of Service Agreement and Addendum with Rocket Alumni Solutions, Inc.
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.L. Consider and Vote to Declare Equipment at Stillwater High School as Surplus Property
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.M. Consider and Vote to Approve Service Agreement for Firewall Renewal with OneNet
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.N. Consider and Vote to Approve the Cost - Share Agreement with the City of Stillwater
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
4.O. Consider and Vote to Approve Trafera Agreement for Student Device Lease Schedule 002
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
5. BUSINESS/FINANCE, Chief Financial Officer, Kristie Newby
|
||||||||||||
| Agenda Item: |
5.A. Receive and Vote to Approve or Not Approve the Treasurer's Report
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
6. OPERATIONS, Assistant Superintendent Bo Gamble
|
||||||||||||
| Agenda Item: |
6.A. Consider and Vote to Award Contract for the Stillwater High School Athletics Phase I Fieldhouse Renovation Project:
A solicitation of bids was issued in accordance with Oklahoma Statutes. Bids were received, opened, and read aloud at 10:00 am on Wednesday, March 4, 2026. |
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
6.B. Receive Bond 2023 Update
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
7. Discussion and Possible Motion to Acknowledge SPEF participating in the Oklahoma Equal Opportunity Scholarship Act.
|
||||||||||||
| Agenda Item: |
8. Proposed Executive Session to Discuss the Following:
|
||||||||||||
| Agenda Item: |
8.A. Proposed executive session to discuss the employment of those employees listed on attached Exhibit A. 25 O.S. Section 307(B)(1)
|
||||||||||||
|
Attachments:
|
|||||||||||||
| Agenda Item: |
8.B. Evaluation of the Superintendent (a routine evaluation session that the Board may conduct monthly) Pursuant to Executive Session Authority – OKLA. STAT. tit. 25 sect 307(B)(1) and (7).
|
||||||||||||
| Agenda Item: |
9. Vote to Convene in Executive Session (Action)
|
||||||||||||
| Agenda Item: |
10. President's Acknowledgment of the Return of the Board to Open Session
|
||||||||||||
| Agenda Item: |
11. Statement of Executive Session Minutes
|
||||||||||||
| Agenda Item: |
12. Consider and Vote to Approve or Not Approve the Appointments, Resignations and Employment Recommendations Listed on Exhibit A of the Agenda.
|
||||||||||||
| Agenda Item: |
13. ADJOURNMENT
|
||||||||||||
| Agenda Item: |
13.A. Vote to Adjourn (Action)
|
||||||||||||
