Projector: July 8, 2025 at 6:30 PM - Regular Business Meeting

Meeting Agenda

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. COMMUNICATIONS/PUBLIC INTEREST

3.A. Superintendent’s Report

3.B. Board Communication

3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting

4. CONSENT AGENDA (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

4.A. June 6, 2025, Special Meeting Minutes

4.B. June 10, 2025, Special Meeting Minutes

4.C. June 10, 2025, Regular Meeting Minutes

4.D. Transfer and Summary of Activity Account Funds

4.E. Sanctioning Accounts for 2025-2026

4.F. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed):
2024-2025 General Fund (11) Encumbrances #20251598 totaling $9,426.00
2024-2025 Bond 31 Fund Encumbrances #20251597 totaling $215,660.00

2025-2026 General Fund Encumbrances #2026-11-3 – 2026-11-90 totaling $5,402,390.69
2025-2026 Building Fund (21) Encumbrances #2026-21-1 totaling $3,000.00
2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-1 – 2026-22-29 totaling $2,040,312.88
2025-2026 Bond 31 Fund Encumbrances #2026-31-1 – 2026-31-2 totaling $89,257.84
2025-2026 Bond 33 Fund Encumbrances #2026-33-1 – 2026-33-111 totaling $1,124,567.25
2025-2026 Sinking Fund (41) Encumbrances #2026-41-1 totaling $719,856.25

4.G. Annual Activity Fund Planning and Approval Packages for FY 2025-2026

4.H. Educational Services FY2025-2026 Agreements

Amira
Oklahoma State University Community Service Federal Work Study

4.I. Out-of-State Travel Requests:

SHS Varsity Football will be traveling to Springdale, Arkansas on July 11, 2025

4.J. Reading and Approval of Policy EKBA- Strong Readers Act

4.K. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project

4.L. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I and Phase II PA Wing Construction Project

4.M. Consider and Vote to Approve or Not Approve Bus and District Equipment Surplus

4.N. Consider and Vote to Approve or Not Approve Change Order #2 for the SPS Sangre Ridge, Middle School, Field House, and PAC HVAC and Roof Replacement projects

4.O. Consider and vote to approve or not approve the Response Service Agreement with Blackmon Mooring/BMS-Cat, LLC.

4.P. Adjunct Instructors for 2025-2026:

Barry Fuxa (Stillwater High School)
Jeana Bateson (Meridian Technology Center)

4.Q. Consider and Vote to Approve the new US Foods/Premier Fee-Per-Case Schedule

5. BUSINESS/FINANCE

5.A. Treasurers Report

6. OPERATIONS

Bond 2023 Update

7. ADJOURNMENT

7.A. Vote to Adjourn (Action)

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 8, 2025 at 6:30 PM - Regular Business Meeting
Agenda Item:	1. CALL TO ORDER AND ROLL CALL
Agenda Item:	2. PLEDGE OF ALLEGIANCE
Agenda Item:	3. COMMUNICATIONS/PUBLIC INTEREST
Agenda Item:	3.A. Superintendent’s Report
Agenda Item:	3.B. Board Communication
Agenda Item:	3.C. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
Agenda Item:	4. CONSENT AGENDA (Action) All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:	4.A. June 6, 2025, Special Meeting Minutes
Attachments: BOE MIN 06-06-25 BOE MIN 06-06-25
Agenda Item:	4.B. June 10, 2025, Special Meeting Minutes
Attachments: BOE MIN 06-10-25. BOE MIN 06-10-25.
Agenda Item:	4.C. June 10, 2025, Regular Meeting Minutes
Attachments: BOE MIN 06-10-25.. BOE MIN 06-10-25..
Agenda Item:	4.D. Transfer and Summary of Activity Account Funds
Attachments: 4D Transfers and Summary of Activity Account Funds 4D Transfers and Summary of Activity Account Funds
Agenda Item:	4.E. Sanctioning Accounts for 2025-2026
Attachments: 4E Sanctioning Accounts FY25-26 4E Sanctioning Accounts FY25-26
Agenda Item:	4.F. Change Orders, Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): 2024-2025 General Fund (11) Encumbrances #20251598 totaling $9,426.00 2024-2025 Bond 31 Fund Encumbrances #20251597 totaling $215,660.00 2025-2026 General Fund Encumbrances #2026-11-3 – 2026-11-90 totaling $5,402,390.69 2025-2026 Building Fund (21) Encumbrances #2026-21-1 totaling $3,000.00 2025-2026 Child Nutrition Fund (22) Encumbrances #2026-22-1 – 2026-22-29 totaling $2,040,312.88 2025-2026 Bond 31 Fund Encumbrances #2026-31-1 – 2026-31-2 totaling $89,257.84 2025-2026 Bond 33 Fund Encumbrances #2026-33-1 – 2026-33-111 totaling $1,124,567.25 2025-2026 Sinking Fund (41) Encumbrances #2026-41-1 totaling $719,856.25
Attachments: 4F Change Orders, Encumbrances and Accounts Payable (2) 4F Change Orders, Encumbrances and Accounts Payable (2)
Agenda Item:	4.G. Annual Activity Fund Planning and Approval Packages for FY 2025-2026
Attachments: 4G Annual Activity Fund Planning and Approval Packages for FY25-26 4G Annual Activity Fund Planning and Approval Packages for FY25-26
Agenda Item:	4.H. Educational Services FY2025-2026 Agreements Amira Oklahoma State University Community Service Federal Work Study
Attachments: 4H Ed Services Board Packet Agenda July 2025 4H Ed Services Board Packet Agenda July 2025 4H1 AMIRA Vendor Signed Contract FY26 4H1 AMIRA Vendor Signed Contract FY26 4H 2 FY26 SPS OSU Work Study MOU Vendor Signed 4H 2 FY26 SPS OSU Work Study MOU Vendor Signed
Agenda Item:	4.I. Out-of-State Travel Requests: SHS Varsity Football will be traveling to Springdale, Arkansas on July 11, 2025
Agenda Item:	4.J. Reading and Approval of Policy EKBA- Strong Readers Act
Attachments: 4J Strong Readers Act-EKBA-Redline Version 4J Strong Readers Act-EKBA-Redline Version
Agenda Item:	4.K. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of CM Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
Attachments: 4K CL Willowbrook HS Phase I CM Contingency and Allowances 4K CL Willowbrook HS Phase I CM Contingency and Allowances 4K CM Contingency #12-New HS 4K CM Contingency #12-New HS
Agenda Item:	4.L. Consider and Vote to Approve or Not Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I and Phase II PA Wing Construction Project
Attachments: 4L CL Willowbrook HS Phase I Owner Contingency and Allowances 4L CL Willowbrook HS Phase I Owner Contingency and Allowances 4L Owner Contingency 58 thru 66, & 69 - New HS 4L Owner Contingency 58 thru 66, & 69 - New HS 4L Owner Contingency #4-Phase 2 PA Wing 4L Owner Contingency #4-Phase 2 PA Wing
Agenda Item:	4.M. Consider and Vote to Approve or Not Approve Bus and District Equipment Surplus
Attachments: 4M Cover letter Bus & District Equip Surplus 4M Cover letter Bus & District Equip Surplus 4M Surplus Board Packet 4M Surplus Board Packet
Agenda Item:	4.N. Consider and Vote to Approve or Not Approve Change Order #2 for the SPS Sangre Ridge, Middle School, Field House, and PAC HVAC and Roof Replacement projects
Attachments: 4N CL Change Order 2 SPS SR MS PAC FH Roof and Mechanical Project - American Roofing 4N CL Change Order 2 SPS SR MS PAC FH Roof and Mechanical Project - American Roofing 4N CO2 SR,MS, Field House & PAC-American Roofing 4N CO2 SR,MS, Field House & PAC-American Roofing
Agenda Item:	4.O. Consider and vote to approve or not approve the Response Service Agreement with Blackmon Mooring/BMS-Cat, LLC.
Attachments: 4O Cover Letter Response Service Agreement with BMS CAT 4O Cover Letter Response Service Agreement with BMS CAT 4O Response Service Agreement for BMS CAT 4O Response Service Agreement for BMS CAT
Agenda Item:	4.P. Adjunct Instructors for 2025-2026: Barry Fuxa (Stillwater High School) Jeana Bateson (Meridian Technology Center)
Attachments: 4P HR Adjunct Instructor Cover Letter 4P HR Adjunct Instructor Cover Letter
Agenda Item:	4.Q. Consider and Vote to Approve the new US Foods/Premier Fee-Per-Case Schedule
Attachments: 4Q US Foods Decrease in Fee Per Case 4Q US Foods Decrease in Fee Per Case
Agenda Item:	5. BUSINESS/FINANCE
Agenda Item:	5.A. Treasurers Report
Attachments: 5 July Board graph 5 July Board graph 5A Treasurer's Report 5A Treasurer's Report
Agenda Item:	6. OPERATIONS Bond 2023 Update
Attachments: 6 1 Cover letter Bond 2023 Update 6 1 Cover letter Bond 2023 Update 6 1 Bond 2023 Update 6 1 Bond 2023 Update
Agenda Item:	7. ADJOURNMENT
Agenda Item:	7.A. Vote to Adjourn (Action)

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