April 9, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Ken Shaw, Donna McConnell, Lori McCann, Lisha Elroy, Kevin Kelly, Rodney Strutton, Sherri Branch, Rylee Branch, Melissa Branch, Reece Branch, Sherry Sessums, Linda Provost, Merry Stone, Charlsie Harty and scouts from Troop #434, Cynthia Castillo, and Christy Glasscock.
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2. Flag Salute
Discussion:
The flag salute was led by Scout Troop #434.
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3. Congratulations to Carl Buckholts, the elected candidate for Board Seat #4
Rationale:
Board members only take their Oath of Office once and do not need to do it again unless they leave the board and then return.
Carl took his Oath of Office on 03/08/2022.
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4. Reorganization of the board, Election of Officers:
Rationale:
This cannot legally be done until after the April 2nd election and the results have been certified.
Received the certified results *DATE* via USPS, kdh.
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4.A. Nomination for President
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Action(s):
No Action(s) have been added to this Agenda Item.
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4.B. Nomination for Vice President
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Action(s):
No Action(s) have been added to this Agenda Item.
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5. Chicken Express Employees of the Month
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Discussion:
Certified, Employee of the Month, Kevin Kelly of Duncan High School and Support Staff Employee of the Month, Cynthia Castillo of the Middle School were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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6. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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7. Consider for approval, discuss and take action with respect to a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Taxable Series 2024 to mature each year, fixing the time and place the Bonds are to be sold; designating a Registrar/Paying Agent for the Bonds; approving the Preliminary Official Statement and distribution thereof; authorizing the Clerk to give notice of said sale as required by law and approving other matters related to the issuance of said Bonds
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Consider for approval, discuss and take action with respect to an Engagement Letter with BOK Financial Securities, Inc., as Financial Advisor to the School District
Rationale:
Annual renewal, approved in April each year for the upcoming school year.
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. Consider for approval, discuss and take action with respect to an Agreement for Bond Counsel Services with The Public Finance Law Group PLLC, as Bond Counsel to the School District
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Superintendent's Report
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10.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of current bond project construction.
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10.B. District Update
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Discussion:
Duncan High School senior Rylee Branch was in attendance to be recognized by Dr. Byerly for achieving the honor of being selected to receive her State FFA degree at the upcoming Oklahoma State FFA Convention as well as being Duncan's first swimmer to make All-State. Superintendent Byerly also highlighted the district's participation at all sites during the eclipse, she noted that Spring testing and sports are in full swing, and that two district coaches received Coach of the Year recognitions: Tennis Coach Darren Cobble and Girls Golf Coach Josh Harris.
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11. Discussion and possible motion to approve, not approve, or table the addition, deletion or amendments to the following district policy and procedures:
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11.A. Policy 2035 Privacy at School - new
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Discussion:
This policy was referenced as policy number 2035 on the agenda and should have been 6057.
Action(s):
No Action(s) have been added to this Agenda Item.
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11.B. Policy 4025 Sexual Harassment of Students and/or Employees - amendments
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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12.A. Minutes of the March 12, 2024 Regular Meeting
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12.B. Cafeteria Monthly Reports
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12.C. Financial Reports
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12.D. Activity Fund Reports
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12.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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12.F. Encumbrance Reports
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12.G. Out-of-State Travel - High School EF Explore America trip to Puerto Rico for one week during the summer of 2025
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12.H. District Child Nutrition Summer Food Service Program:
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12.H.1. Host the Summer Food Service Program
June 3 - August 2, 2024, Five days per week
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12.H.2. Extra Service of Employees - Site Supervisor, Site Monitor, and 3 Site Program Adults
June 3 - August 2, 2024, Five days per week
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12.I. Archway - district K-5 Math curriculum in the amount of $221,340.00 paid by State and Federal Funds
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12.J. Archway - Middle School Math Textbooks in the amount of $123,210.00 paid by State and Federal Funds
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12.K. Hope Equipment & Construction - Hoover Gym HVAC Replacement in the amount of $134,750.00 paid with Bond Funds and donations from the Hoover Family and the DPSF (Duncan Public Schools Foundation)
Rationale:
GRAND TOTAL: $134,750.00
20,000.00 donated by DPSF 34,750.00 donated by the Hoover Family 80,000.00 paid by bond funds
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12.L. Contracts and Encumbrance requests for FY 24-25:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2022.
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12.L.1. Cameron University Memorandum of Understanding for on-campus, in-person instruction at Duncan High School for FY 24-25
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12.L.2. Gabriel's House After School Program Agreement renewal for FY 24-25
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12.L.3. One True Light Student Mentoring Program Memorandum of Understanding renewal for FY 24-25
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12.L.4. Interquest Detection Canine - Agreement renewal for Substance Awareness and Detection Services for FY 24-25 in the amount of $6,300.00
Rationale:
Increased from $300 to $315 per visit for FY 24-25.
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13. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, and employment contracts as listed on Schedule A of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A1, #1-184; (c) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, LeeAnn Millan, effective April 8, 2024; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Discussion:
Noted in the meeting that the attached Schedule A2 should have said A1 and is referenced as such, they are one and the same.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, and employment contracts as listed on Schedule A of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A1, #1-184; (c) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, LeeAnn Millan, effective April 8, 2024; and (d) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly. Again, it was noted in the meeting that the attached Schedule A2 should have said A1 and is referenced as such, they are one and the same.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding retirements, resignations, and employment contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding the re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A1, #1-184
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Discussion:
Once again, it was noted in the meeting that the attached Schedule A2 should have said A1 and is referenced as such, they are one and the same.
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and motion to approve, not approve or table the proposed termination of LeeAnn Millan, support employee, effective April 8, 2024
Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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20. The next Regular Meeting of the Board of Education will be held on Tuesday, May 14, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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Discussion:
This item was read aloud by Board President, Christopher Schreckengost.
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21. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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