March 11, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Cathy Barker, Sonia Norton, Kim Ellis, Lori McCann, and Allison Lovett.
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2. Flag Salute
Discussion:
The flag salute was led by Board President Christopher Schreckengost.
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3. Chicken Express Employees of the Month
Discussion:
Certified, Teacher of the Month, Leanne Adams, of Horace Mann Elementary and Support Staff Employee of the Month, Katrina Grissom, of Will Rogers Pre-K were celebrated. Due to Parent Teacher Conferences, both employee's will be in attendance and celebrated next month, at the April 8, 2025 Regular Meeting of the Duncan Board of Education.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Bond Projects Update by Hope Equipment & Construction
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5.B. District Update
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6. Discussion and possible motion to approve, not approve, or table the addition of the following district policy and procedure:
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6.A. Policy 2035 Flag Display and Pledge of Allegiance - new
Rationale:
This policy adoption is required for the upcoming Accreditation visit.
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Action(s):
No Action(s) have been added to this Agenda Item.
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7. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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7.A. Minutes of the February 11, 2025 Regular Meeting
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7.B. Cafeteria Monthly Reports
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7.C. Financial Reports
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7.D. Activity Fund Reports
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7.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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7.F. Encumbrance Reports
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7.G. District Child Nutrition Summer Food Service Program:
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7.G.1. Host the Summer Food Service Program
June 2 - July 31, 2025, Five days per week
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7.G.2. Extra Service of Employees - Site Supervisor, Site Monitor, and 3 Site Program Adults
June 2 - July 31, 2025, Five days per week
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7.H. Hire a Summer Maintenance Crew for annual district maintenance
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7.I. Hire a Summer Paint Crew for annual district maintenance
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7.J. Contracts and Encumbrance requests for FY 25-26:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2025.
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7.J.1. ADPC - annual district Accounting Software and Support Agreement in the amount of $18,084.00 for FY 25-26
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7.J.2. Jostens Total Service Program Agreement renewal for 2022-2026 for High School class rings, announcements, diplomas, caps and gowns
Rationale:
This item was originally approved at the March 8, 2022 regular meeting and, like all contracts, requires approval each fiscal year.
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7.J.3. Oklahoma Aeronautics Commission Flight Simulator Agreement renewal for aviation program curriculum for FY 25-26
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8. Proposed Executive Session to discuss:
(a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, and employment contracts as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of District Administrators for FY 25-26 as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of District Directors for FY 25-26 as outlined on Schedule A2, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Regular Contract Teachers for FY 25-26 as unassigned and outlined on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Temporary Contract Teachers for FY 25-26 as unassigned and outlined on Schedule A4, inclusive; (f) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 25-26 as unassigned and listed on Schedule A5, inclusive; (g) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; and (h) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, and employment contracts as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of District Administrators for FY 25-26 as outlined on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of District Directors for FY 25-26 as outlined on Schedule A2, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Regular Contract Teachers for FY 25-26 as unassigned and outlined on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Temporary Contract Teachers for FY 25-26 as unassigned and outlined on Schedule A4, inclusive; (f) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 25-26 as unassigned and listed on Schedule A5, inclusive; (g) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; and (h) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding retirements, resignations, and employment contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding the re-employment of District Administrators for FY 25-26 as listed on Schedule A1 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the re-employment of District Directors for FY 25-26 as listed on Schedule A2 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the re-employment of Regular Contract Teachers #1-182 for FY 25-26 as listed on Schedule A3 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding the re-employment of Temporary Contract Teachers #1-35 for FY 25-26 as listed on Schedule A4 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action regarding the re-employment of Support Personnel # 1 for FY 25-26 as unassigned and listed on Schedule A5 attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible action regarding the proposed Degreed Salary Index
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action to Open Negotiations for ADE (Association of Duncan Educators) and DESA (Duncan Educational Support Association) for FY 25-26
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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19. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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20. The next Regular Meeting of the Board of Education will be held on Tuesday, April 8, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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21. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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