September 10, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Sonia Norton, Cathy Barker, Lori McCann, Devera Albertson, Lisha Elroy, Allison Lovett, and Kim Ellis.
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2. Flag Salute
Discussion:
The flag salute was led by Superintendent, Dr. Channa Byerly.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Discussion and possible motion regarding the High School Dropout Report
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4.B. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of current bond projects and construction throughout the district.
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4.C. District Update
Discussion:
Assistant Superintendent Merry Stone discussed and presented the board with copies of the Sudden Cardiac Arrest Site Response Plan.
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5. Discussion and possible motion to approve, not approve, or table the addition, deletion, and/or amendments to the following district policy and procedures:
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5.A. Policy 5014-1 Third Grade Retention Policy - delete
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5.B. Policy 5015 Reading Sufficiency Testing/Strong Readers Act - amendments
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Discussion:
This policy will now be referred to as Policy 5015 Strong Readers Act.
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5.C. Policy 6019-1 Voluntary Private Prayer and Moment of Silence - amendments
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5.D. Policy 6023-2 Transfers for Special Education Students - new
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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6.A. Minutes of the August 13, 2024 Regular Meeting
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6.B. Financial Reports
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6.C. Activity Fund Reports
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6.D. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.E. Encumbrance Reports
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6.F. Estimate of Needs
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6.G. Statutory Waiver for Library/Media Specialists
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6.H. Comanche Public Schools Agreement for transportation of students to the Oklahoma School for the DEAF
Rationale:
The student approved last month from Velma-Alma has moved/transferred back to the Comanche district.
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6.I. Heart to Heart Speech Clinic - contracted student Speech/Language Services in the amount of $20,000.00
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6.J. Hurley's Creative Tile Co LLC - DPS 2020 Vision Bond purchase of Tile at the Middle School in the amount of $136,110.00
Rationale:
This tile work is for the hallways and commons areas at Duncan Middle School (materials only). This will be the same tile that has been incorporated throughout the district.
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Discussion:
This tile work is for the hallways and commons areas at Duncan Middle School (materials only). This will be the same tile that has been incorporated throughout the district.
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract and extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified and support negotiations concerning employees and representatives of employee groups; (d) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, Donna Pace, effective August 8, 2024; (e) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, John Pace, effective August 8, 2024; and (f) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. Vote to convene or not convene into Executive Session |
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract and extra-duty contracts of current and prospective District employees as outlined on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) Extra Duty employment as listed on Schedule A1, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(2) Discussing certified and support negotiations concerning employees and representatives of employee groups; (d) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, Donna Pace, effective August 8, 2024; (e) Pursuant to 25 O.S. § 307 (B) (1) Proposed termination of support employee, John Pace, effective August 8, 2024; and (f) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
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9. Discussion and motion to approve, not approve or table the proposed termination of Donna Pace, support employee, effective August 8, 2024 |
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10. Discussion and motion to approve, not approve or table the proposed termination of John Pace, support employee, effective August 8, 2024
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11. Discussion and possible action regarding resignations, employment, changes of contract and extra-duty contracts as listed on Schedule A attached
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12. Discussion and possible action regarding Extra Duties as listed on Schedule A1 attached
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13. Discussion and possible action regarding a Special Education Sign On Stipend as listed on Schedule A2 attached
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14. Discussion and motion to approve, not approve or table the ratification of negotiations for Certified (ADE, Association of Duncan Educators) and Support (DESA, Duncan Educational Support Association)
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15. Discussion and possible action regarding declaration of miscellaneous items as surplus
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16. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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17. The next Regular Meeting of the Board of Education will be held on Tuesday, October 8, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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18. Adjournment
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Discussion:
This concludes the business that came before the Board on September 10, 2024 and at ??? P.M. Board President Christopher Schreckengost declared the meeting adjourned.
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