May 13, 2025 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Kim Ellis, Charlsie Harty, Cheree Orr, Jessica Clayton, Donna McConnell, Josh Albert, Lori McCann, Brooke Alston, Michael Allie, Tara Smith, Jill Garrett, Josh Harris, Ashton Cooper, Merry Stone, Anthony Fiorillo, Toni Howard, Brooke Evans, Jonathan Jeffrey, and student athletes from Duncan High School Wrestling, Girls Golf, and the Unified Special Olympics Softball Team(s).
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2. Flag Salute
Discussion:
The flag salute was led by three Duncan High School student athletes.
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3. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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4. Superintendent's Report
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4.A. Student & Staff Celebrations
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Discussion:
Representatives from the Red River Best Chevy Dealers Teacher Appreciation Contest and Merit Auto Group surprised Laura Archer with a check for $1,000.00 to congratulate her on being selected. Mrs. Archer will be able to put these funds to use in her self-contained classroom.
Student athletes from the High School Wrestling Team, Girls Golf Team, and Unified Softball Team were in attendance where Dr. Byerly celebrated and highlighted their accomplishments throughout the year. |
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4.B. Endurance Federal Credit Union Duncan Demon Debit Card annual donation
Rationale:
Each year Endurance FCU presents Duncan Public School with a donation from their Duncan Demon Debit Card program at the award's assembly. Representatives from Endurance will be in attendance to present a check to Duncan Public Schools.
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Discussion:
Charlsie Harty of Endurance Federal Credit Union presented the annual donation to Duncan Public Schools from their Duncan Demon Debit Card Program.
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4.C. Accreditation Audit Report for FY 24-25
Rationale:
This report may not be ready and need to be tabled until next month.
Discussion:
This report is not yet available and will be addressed next month. No action or discussion took place, and the meeting continued.
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4.D. District Update
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Discussion:
Dr. Byerly reviewed with the board updates regarding the High School Awards and Scholarship Assembly that took place earlier that day, as well as the upcoming Oklahoma Academic Scholars Banquet. Retirees were also invited, announced, and celebrated by Dr. Byerly for their service to the district.
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5. Consideration and vote to elect or not elect the following as new member fo the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
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5.A. Position No. 12: Mandy Kincannon (OSSBA), School Board Member of Moore Public Schools, to a 2025-2028 term
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items: |
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6.A. Minutes of the April 8, 2025
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6.B. Cafeteria Monthly Reports
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.F. Encumbrance Reports
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6.G. Out-of-State Travel - Baylor University Tennis Camp June 15-19, 2025 in Waco, TX
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6.H. The SpyGlass Group, LLC - Agreement to audit the use of district technology systems
Rationale:
This will is a way to get a clear picture of all district technology to ensure needs are being met and there is no waste. This service is free of charge and the district will only incur fee's if there are needs that need to met.
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6.I. CDW Government - DPS 2020 Vision Bond purchase of new desktop computers for district staff in the amount of $364,261.00
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6.J. UMB Bank N.A. - Bond and Interest payment for the Stephens County OK ISD #1 General Obligation Combined Purpose Bond Series 2023 in the amount of $2,787,600.00 paid by the Sinking Fund
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6.K. Hurley's Creative Tile - install tile flooring in the Commons and Hallways at Duncan Middle School in the amount of $150,350.00 paid by the Insurance Fund
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6.L. Contracts and Encumbrance requests for FY 25-26:
Rationale:
These items are ready to seek board approval but will not be encumbered, purchased, or effective until July 1, 2022.
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6.L.1. Cameron University Memorandum of Understanding for on-campus, in-person instruction at Duncan High School
Rationale:
Added concurrent enrollment for sophomores this year.
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6.L.2. Duncan Public Schools Foundation License Agreement for the Hoover Family Wrestling Facility
Rationale:
This is for the weightroom at the Hoover Wrestling Facility.
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6.L.3. Oklahoma Department of Human Services - contract for School-Based Family Services Program
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6.L.4. CNA Surety - Surety Bonds for Superintendent, Treasurer, Board Clerk, and district clerks in the amount of $2,440.00
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6.L.5. Fowler Financial - agreement for Financial Services Consulting in the amount of $2,620.00
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6.L.6. Garrett, Allison - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
Rationale:
Same as last year.
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6.L.7. Garrett Therapy, LLC - contracted Occupational Therapy services in the amount of $90,000.00 paid by Federal Funds
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6.L.8. Keck, Nikki/Visual Senses - contracted Vision Therapy services in the amount of $6,000.00 paid by Federal Funds
Rationale:
Same as last year.
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6.L.9. Kelsey Stone, LLC - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
Rationale:
Increased $3,000.00 from last year.
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6.L.10. Maddox, Ann - contracted student Psychology and Evaluation services in the amount of $85,000.00 paid by Federal Funds
Rationale:
Same as last year.
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6.L.11. Scott, Tara - contracted Speech and Language Pathology services in the amount of $60,000.00 paid by Federal Funds
Rationale:
Lowered by $5,000.00 from last year, paid by Federal Funds.
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6.L.12. Southwest Therapy Solutions - contracted Physical Therapy services in the amount of $60,000.00 paid by Federal Funds
Rationale:
This request has been lowered by 135,000.00 when compared to last year (24-25). Occupational therapy services are no longer being requested from Southwest, only physical therapy.
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6.L.13. Wilkins, Halley - contracted Speech and Language Pathology services in the amount of $35,000.00 paid by Federal Funds
Rationale:
Same as last year, paid by Federal Funds.
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session |
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, terminations, hiring of employees, employment, rehiring, and changes to employment contracts of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
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9. Discussion and possible action regarding resignations, employment, and changes of contract as listed on Schedule A attached
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10. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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11. The next Regular Meeting of the Board of Education will be held on Tuesday, June 10, 2025 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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12. Vote to Adjourn
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