March 12, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following:
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2. Flag Salute
Discussion:
The flag salute was led by Archery students from Plato and Horace Mann Elementary's.
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3. Chicken Express Employees of the Month
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Discussion:
This item was addressed after the School and/or Student Recognition, listed as item 4. Agenda items 3 and 4 switched places during the meeting.
Certified, Teacher of the Month, Kerry Wilson, of the Middle School and Support Staff Employee of the Month, Lisa Simmons, of the High School were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express. |
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4. School and/or Student Recognition
Discussion:
This item was addressed after the Chicken Express Employee's of the Month, agenda item 2. Agenda items 3 and 4 switched places during the meeting.
Students, staff, and principals from Plato and Horace Mann Elementary's were in attendance to celebrate and recognize the Archery Teams from each school for qualifying for Nationals. |
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5. Public participation and/or discussion
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Discussion:
Deborah Campbell was selected as a representative to speak to the board regarding a HALO fundraiser. Judy Ward spoke next regarding her concerns about the school mascot.
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6. Superintendent's Report
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6.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of current bond project construction.
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6.B. Discussion and possible motions regarding encumbrances and Change Orders at Haliburton Stadium from Hope Equipment & Construction regarding DPS 2020 Vision Bond projects
Rationale:
Ken Shaw will bring all paperwork and information to the meeting, not available until then.
per Ken 03/07/2024 at 10:07am, KH Channa provided paperwork 03/08/2024, KH
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.C. Discussion and possible motion to accept and award bids for district HVAC and Roofing from Hope Equipment & Construction, Inc. as part of the DPS 2020 Vision Bond projects
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Action(s):
No Action(s) have been added to this Agenda Item.
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6.D. District Update
Discussion:
Superintendent, Dr. Channa Byerly had several celebrations to share with the board. Some of the accolades include the recent Evening of Excellence held at Duncan Middle School, the Superintendents Leadership Academy expansion, Academic All-State recipients, and the beginning of the last 9 weeks of the school year.
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7. Discussion and possible motion to approve, not approve, or table the addition, deletion or amendments to the following district policy and procedures:
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7.A. Policy 3019 Student Records - amendments
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Action(s):
No Action(s) have been added to this Agenda Item.
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7.B. Policy 6056-4 Medically Exempt Absences - new
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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8.A. Minutes of the February 13, 2024 Regular Meeting
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8.B. Cafeteria Monthly Reports
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8.C. Financial Reports
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8.D. Activity Fund Reports
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8.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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8.F. Encumbrance Reports
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8.G. Out-of-State Travel - Horace Mann Archery Team to 2024 NASP Western National Tournament April 24-28, 2024 in Sandy, UT
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8.H. Jostens Total Service Program Agreement renewal for 2022-2026 for High School class rings, announcements, diplomas, caps and gowns
Rationale:
This item was originally approved at the March 8, 2022 regular meeting and, like all contracts, requires approval each fiscal year.
Discussed and approved by Lisha Elroy 02/23/2024 at 9:10am, KH.
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8.I. Oklahoma Aeronautics Commission Flight Simulator Agreement renewal for aviation program curriculum
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8.J. Beyond the Blackboard - trade books and workbooks for district PK-5 Summer Reading and Learning in the amount of $42,958.78 paid by Federal Funds
Rationale:
Materials to support closing the gap of learning loss.
Request to purchase Trade Books for Summer Reading K-5 all elementary sites with federal funds. Request to purchase Brainquests Workbooks for Summer Learning grades K-5 all elementary sites.
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8.K. US Food Service - additional Food & Non-Food items for district Child Nutrition in the amount of $150,000.00 paid by Federal Funds
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8.L. Professional Turf Products, LP - Riding Mower for High School Athletics, Softball and Baseball, in the amount of $47,595.47 paid by the Building Fund
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8.M. Summer School for grades PK-5 - host and hire teachers as needed for Summer Reading and Math Academy, June 3-20, 2024
Rationale:
4 days per week
Expected 12 teachers and 1 Coordinator = 13 total staff Site TBD Paid by Federal Funds
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8.N. Summer School for grades 6-8 - host and hire teachers as needed for Reading and Math Academy June 3-20, 2024
Rationale:
This request includes permission to hire teachers as needed, 2-3 expected and paid with Federal Funds.
Classes will be 4 days per week.
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8.O. Summer School for grades 9-12 - host and hire teachers as needed for Summer Credit Recovery in Math, Science, English, and History, June 3-27, 2024
Rationale:
This request includes permission to hire teachers as needed by class size, minimum 2 teachers.
4 days per week Hosted at Duncan High School
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8.P. Extended School Year for district Special Services - host and hire staff as needed for ESY, required by student IEP, June 3-20, 2024
Rationale:
4 days per week
Hire staff as needed Held at DHS
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8.Q. Summer STEM Camp for district Gifted and Talented students in grades 3-5 and grades 6-8 from June 3-27, 2024
Rationale:
This request includes permission to hire 3 teachers, paid by Federal Funds.
Camp will be held 4 days per week and be held at the DHS Innovation Center.
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8.R. Hire a Summer Maintenance Crew for annual district maintenance
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8.S. Hire a Summer Paint Crew for annual district maintenance
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8.T. Cameron University Memorandum of Understanding for on-campus, in-person instruction at Duncan High School for FY 24-25
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8.U. Duncan Regional Hospital Athletic Training Agreement for district Athletic Programs for FY 24-25
Rationale:
Renewal, same as last year.
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8.V. ADPC - annual district Accounting Software and Support Agreement in the amount of $16,740.00 for FY 24-25
Rationale:
Same as last year.
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8.W. Patten & Odom, CPAs, PLLC - annual engagement letter and contract for district Auditing Services in the amount of $16,950.00 for FY 24-25
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9. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and extra-duty contract changes as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 24-25 as unassigned and outlined on Schedule A1-Regular Contract Teachers, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 24-25 as unassigned and outlined on Schedule A2-Temporary Contract Teachers, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; (f) Pursuant to 25 O.S. § (B)(4) and (7) Confidential communications between the Board and its attorney concerning a pending investigation into alleged misuse and improper disposal of District property, the board having been advised by its attorney that public disclosure of such communications would seriously impair the ability of the Board to conduct the investigation or pursue a claim in the public interest; and (g) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, employment, and extra-duty contract changes as listed on Schedule A, inclusive; (b) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 24-25 as unassigned and outlined on Schedule A1-Regular Contract Teachers, inclusive; (c) Pursuant to 25 O.S. § 307 (B)(1) The re-employment of Certified Personnel for FY 24-25 as unassigned and outlined on Schedule A2-Temporary Contract Teachers, inclusive; (d) Pursuant to 25 O.S. § 307 (B)(2) The re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A3, inclusive; (e) Pursuant to 25 O.S. § 307 (B)(2) Discussing negotiations concerning certified and support employees and representatives of employee groups; (f) Pursuant to 25 O.S. § (B)(4) and (7) Confidential communications between the Board and its attorney concerning a pending investigation into alleged misuse and improper disposal of District property, the board having been advised by its attorney that public disclosure of such communications would seriously impair the ability of the Board to conduct the investigation or pursue a claim in the public interest; and (g) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly and attorney Samanthia Marshall by phone from 7:15 P.M. to 7:59 P.M.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding retirements, resignations, employment, and extra-duty contract changes as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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12. Discussion and possible action regarding the re-employment of Certified Personnel for FY 24-25 as unassigned and listed on Schedule A1 - Regular Contract Teachers #1-172
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Action(s):
No Action(s) have been added to this Agenda Item.
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13. Discussion and possible action regarding the re-employment of Certified Personnel for FY 24-25 as unassigned and listed on Schedule A2 - Temporary Contract Teachers #1-43
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Action(s):
No Action(s) have been added to this Agenda Item.
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14. Discussion and possible action regarding the re-employment of Support Personnel for FY 24-25 as unassigned and listed on Schedule A3 - #1-2
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Action(s):
No Action(s) have been added to this Agenda Item.
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15. Discussion and possible action to Open Negotiations for ADE (Association of Duncan Educators) and DESA (Duncan Educational Support Association) for FY 24-25
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Action(s):
No Action(s) have been added to this Agenda Item.
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16. Discussion and possible motion regarding Temporary Appropriations for FY 24-25
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Action(s):
No Action(s) have been added to this Agenda Item.
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17. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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18. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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19. The next Regular Meeting of the Board of Education will be held on Tuesday, April 9, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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Discussion:
This item was read aloud by Board President, Krista Lolar.
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20. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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