January 16, 2024 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Kim Ellis, Ken Shaw, LeeAnn Millan, Sherry Sessums, Maria Martinez, Lisa Hurd, Lori McCann, Tamara Gregor, Brad and Kelly Wilkerson, Chandria Youngblood, Carlos Brewer, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by Board President, Krista Lolar.
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3. Chicken Express Employees of the Month
Discussion:
Certified, Teacher of the Month, Lisa Hurd, of Mark Twain Elementary and Support Staff Employee of the Month, Carlos Brewer, of the Transportation Department were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the progress of the Transportation Department renovations and status of the fieldhouse construction at Halliburton Stadium. Bids will soon be sought for roofing at Woodrow Wilson Elementary and the High School Gym.
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5.B. 2024-2025 District Calendar
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. 2025-2026 District Calendar
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Action(s):
No Action(s) have been added to this Agenda Item.
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5.D. District Update
Discussion:
Dr. Byerly began her update by thanking the board for their support and service to her, the staff, students, and the community. She then highlighted the district's first day back was spent in Professional Development for staff; the Strategic Plan will kick off next week; and the upcoming agenda item requests for two fiscal year district calendars and the reasoning behind them. District calendars will now be approved in the fall and be for two years in advance.
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the December 12, 2023 Regular Meeting
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6.B. Cafeteria Monthly Reports
Rationale:
The system at the State Department has been locked and reports haven't been available and were missing from the Consent Agendas on 11/14/2023 and 12/12/2023.
The October 2023 report became available on 01/04/2024. The November 2023 report became available on 01/12/2024. The December 2023 report, that would normally be on this 01/16th agenda is still not available as of 01/12/2024. KH
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6.C. Financial Reports
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6.D. Activity Fund Reports
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6.E. Additions to Activity Fund Sub-accounts
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6.F. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.G. Encumbrance Reports
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6.H. Rosenstein, Fist & Ringold - additional legal Attorney Fee's in the amount of $50,000.00
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Resignations, employment, changes of contract, and changes of extra-duty contracts as listed on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
Discussion:
The following board members were present in Executive Session: Carl Buckholts, Eric Davis, Krista Lolar, Greg Neal and Christopher Schreckengost. In addition the following person(s) were present in Executive Session: Dr. Channa Byerly.
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Discussion and possible action regarding resignations, employment, changes of contract, and changes of extra-duty contracts as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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12. The next Regular Meeting of the Board of Education will be held on Tuesday, February 13, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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13. Vote to Adjourn
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Action(s):
No Action(s) have been added to this Agenda Item.
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