December 12, 2023 at 6:00 PM - Regular Meeting of the Board of Education
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1. Call to order and roll call:
Buckholts Davis Lolar Neal Schreckengost
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Discussion:
Also present were the following: Dr. Channa Byerly, Kelly Henderson, Ken Shaw, Sherry Sessums, Christy Glasscock, Darla J. Tucker, Terry Evans, Cathy Barker, Sonia Norton, LeeAll Millan, Brandy Peters, Brandi Jones, Tamara Gregor, and Merry Stone.
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2. Flag Salute
Discussion:
The flag salute was led by, board member, Carl Buckholts.
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3. Chicken Express Employees of the Month
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Discussion:
Certified, Teacher of the Month, Terry Evans of Duncan Middle School and Support Staff Employee of the Month, Darla Tucker of Plato Elementary were celebrated. Both employee's were given a plaque, free meal, and drink card for the month from Chicken Express.
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4. Public participation and/or discussion
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Discussion:
There was no public participation and/or discussion.
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5. Superintendent's Report
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5.A. Bond Projects Update by Hope Equipment & Construction
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the current bond projects at the Fieldhouse and Transportation, things are moving along nicely.
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5.B. HVAC System Donation for Indoor Batting Facility
Rationale:
Sellers Air Conditioning and Hope Equipment & Construction are donating the Heating and Ventilation system for the baseball building. This contribution will encompass the exhaust fans, louvers/dampers, and furnace equipment, including the associated labor.
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Discussion:
Sellers Air Conditioning and Hope Equipment & Construction are donating the Heating and Ventilation system for the baseball building. This contribution will encompass the exhaust fans, louvers/dampers, and furnace equipment, including the associated labor.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.C. Discussion regarding bids for HVAC at Hoover and 2 Elementary Sites
Rationale:
HVAC bids are needed for Hoover, Plato, and Mark Twain. Hope Construction has been able to acquire donations to pay half of the cost of these projects.
Discussion:
District CMAR, Ken Shaw of Hope Equipment & Construction, updated the board on the need for bids on approximately 8 HVAC units at Plato Elementary and 8 units at Mark Twain Elementary.
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5.D. District Update
Discussion:
Dr. Byerly highlighted the following: upcoming Christmas Break, Band and Choir concerts, SOI Tournament(s), holiday learning and activities throughout the district, and the conclusion of the first semester of school. She also shared with the board and everyone in attendance the QR code that the district is pushing out as it is one of the first steps in kicking off the district's Strategic Plan.
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6. Consent Agenda
All of the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The Consent Agenda consists of the discussion, consideration, and approval of the following items:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.A. Minutes of the November 14, 2023 Regular Meeting
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6.B. Financial Reports
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6.C. Activity Fund Reports
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6.D. Additions to Activity Fund Sub-accounts
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6.E. District Fundraisers
Rationale:
It's good to remember that all fundraiser requests are proposed early for planning purposes and may not actually transpire, taking into consideration the health and economic state of our community, time scheduling, and other school events.
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6.F. Encumbrance Reports
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6.G. Out-of-State Travel - High School Boys Golf Tournament March 4, 2024 in Wichita Falls, TX
Rationale:
Not an overnight trip.
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6.H. Velma-Alma Public Schools Agreement for transportation of student(s) to the Oklahoma School for the DEAF
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7. Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, terminations, hiring of employees, and employment of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent.
Vote to convene or not convene into Executive Session
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Vote to acknowledge the Board’s return to Open Session
Executive Session Minutes Compliance Announcement/Statement: The matters considered, Proposed Executive Session to discuss: (a) Pursuant to 25 O.S. § 307 (B)(1) Retirements, resignations, terminations, hiring of employees, and employment of current and prospective District employees as outlined on Schedule A, inclusive; and (b) Pursuant to 25 O.S. § 307 (B)(1) and 307 (B)(2) Employment evaluation of the Superintendent. No action was taken in Executive Session.
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Discussion:
There was no Executive Session, the meeting continued.
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9. Discussion and possible action regarding retirements, resignations, and employment as listed on Schedule A attached
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Action(s):
No Action(s) have been added to this Agenda Item.
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10. Discussion and possible action regarding declaration of miscellaneous items as surplus
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Action(s):
No Action(s) have been added to this Agenda Item.
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11. Discussion and possible action regarding New Business
Rationale:
In accordance with Oklahoma Statues, title 25-311 (A) (9), New Business is limited to any matter not known about or which could not have been reasonably foreseen prior to the time of the posting of this agenda.
Discussion:
There was no New Business.
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12. The next Regular Meeting of the Board of Education will be held on Tuesday, January 16, 2024 at 6:00 P.M. at the Administration Building at 1740 W. Spruce, Duncan, OK
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13. Vote to Adjourn
Action(s):
No Action(s) have been added to this Agenda Item.
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