January 16, 2024 at 5:00 PM - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Andy Fraher
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Andy Fraher
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Andy Fraher
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Andy Fraher
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of December 5, 2023, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Potential HVAC Bond - Survey Data

Presenter: Clark Tenney, Superintendent
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for December 2023, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving a revision and the addition of Attachments IX & X to the Intergovernmental Agreement (IGA) between the Arizona Department of Education (ADE) and Prescott Unified School District, No. 1 (PUSD) for Arts Consumables, as presented.

RELEVANT INFORMATION:
This IGA was originally approved at the Prescott Unified School District Regular Study & Voting Session meeting of December 5, 2023.

The first sentence in paragraph one of the agreement, "Arizona State Board of Education ("BOARD"), acting through the Arizona Department of Education ("ADE"), an agency of the State of Arizona", has been replaced with "Arizona Department of Education ("ADE"), an agency of the State of Arizona."

Attachment IX - Participation in Boycott of Israel has been added as an attachment to the IGA.

Attachment X - Forced Labor of Ethnic Uyghurs Ban has been added as an attachment to the IGA.

The revision and both attachments have been reviewed and approved by PUSD legal counsel. All documents are attached for your review.

Presenter: Clark Tenney, Superintendent
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Public Request to Speak (https://www.prescottschools.com/Page/558) to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Consider approving an out-of-state travel request for the PHS Challenge Club students, PUSD staff members, and volunteers to travel to the San Juan River in Utah from April 10 - 14, 2024, as presented. 

RELEVANT INFORMATION:
The Prescott High School Challenge Program has obtained a permit for a San Juan River float trip. Due to the trip traveling to Southeastern Utah and therefore being out-of-state, Governing Board approval is required. A total of at least 18 people will be able to go on the trip (that is the limit of the permit though we are seeking to expand the permit to 25.) PHS students will be instructed, mentored, and supervised by PUSD staff and volunteers. 

Please see the attachment for additional information, including an itinerary.

Presenter: Matt Dean, Assistant Principal, Prescott High School.
  

8.B.2. Consider adopting proposed changes to Governing Board Policies GCO and GCBDA, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes and the Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent/Human Resources Director
  

8.B.3. Consider approving the purchase of a new fire alarm system at Prescott Mile High Middle School with an estimated cost of $381,641.22, as presented.

RELEVANT INFORMATION:
Per the Arizona Statute and Procurement Code, purchases over $100,000 must be approved by the district's governing board or designee.

Presenter: Brian Moore, Chief Financial Officer
  

8.B.4. Consider approving the School Facilities Oversight Board "Terms and Conditions for Acceptance of Monies from the Building Renewal Grant Fund", for PUSD school sites, as presented.

RELEVANT INFORMATION:
Governing Board approval is required for the school Facilities Oversight Board to distribute any monies for projects from the Building Renewal Grant fund and to comply with state law. 

BRG-005438 Fire Alarm System at PMHMS - $381,641.22
BRG-005440 20-ton HVAC at TH - $67,028.31
BRG-005441 7.5-ton HVAC at GMUES - $39,336.00
BRG-005442 10-ton HVAC at GMUES - $43,694.77

Presenter: Brian Moore, Chief Financial Officer
  

8.B.5. Consider approving an Intergovernmental Agreement between Prescott Unified School District, No. 1, and Yarnell Elementary School District #52 for maintenance services for buses, as presented.

RELEVANT INFORMATION:
Yarnell Elementary School District owns buses that require repair and maintenance. PUSD employs a mechanic who will provide the necessary repairs and maintenance to Yarnell Elementary School District buses. The attached IGA lists the services PUSD will provide, dollar amounts, and details.

The IGA has been reviewed and approved by PUSD Counsel as well as the Yarnell Elementary School District Governing Board.

Presenter: Clark Tenney, Superintendent
  

8.B.6. Consider nominations and election for the position of Governing Board President.

RELEVANT INFORMATION:
The Governing Board annually elects a new President according to A.R.S. 15-321. After electing a new Governing Board President, that person will then take over running the meeting.

Presenter: Clark Tenney, Superintendent
  

8.B.7. Consider nominations and election for the position of Governing Board Vice-President.

RELEVANT INFORMATION:
The Governing Board elected to add the position of Vice-President to the Governing Board. This position would serve as a backup to the President and would not be a President-Elect position. The Vice-President would chair the board meetings in the absence of the President.

Presenter: Clark Tenney, Superintendent
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President
  

8.C.3. Meeting Dates: 
Regular Study and Voting Session: Tuesday, February 6, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
Friday, February 16, 2024 - Professional Development Day - No students.

Monday, February 19, 2024 - Presidents' Day Holiday - All offices/school sites closed.
  

9. ADJOURNMENT