Tuesday, September 10, 2024 5:00 pm (DOORS OPEN AT 4:30 PM) - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of August 6, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Prescott Unified School District Education Foundation Year in Review

Presenter: Dave Klever, PUSDEF President & Paul Kirchgraber, PUSDEF Executive Director
  

6.B. Instructional Coaches Presentation

Presenter: Kelsey Secor, Assistant Superintendent of Instruction
  

6.C. Update - PUSD Enrollment Numbers, Dual Enrollment Numbers & Classroom sizes

Presenter: Clark Tenney, Superintendent
  

6.D. PUSD Risk Mitigation Presentation

Presenter: Clark Tenney, Superintendent
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the FY24 End-of-Year and FY25 August; Activities Fund Statement of Receipts and Disbursements, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving vendors as Sole Source procurement for the 2024-2025 school year, as presented. 

RELEVANT INFORMATION:
Procurement guidelines require the Governing Board to approve the listing of vendors that are utilized and "Sole Source." Sole Source is when no reasonable alternative exists or discounting a vendor service is detrimental to the operation of the district. 

The company has provided a sole source letter outlining the proprietary nature of the software It is being recommended to constitute Electude as a sole source vendor.

This software is to be used to supplement PHS's CTED Automotive class' curriculum. This product is unique due to the following components within the software:

Cloud-based automotive e-learning system, engine management simulator, how-to videos, virtual labs, Instructor resources, an LMS System, the seamless switching of languages, a unique DIY authoring tool, simulations, and tests using any of Electude's Interactive animations and features.

Presenter: Brian Moore, Chief Financial Officer
  

8.A.6. Consider approving the following Government Purchasing Cooperatives, as presented.

A list of the cooperatives and descriptions are attached to this board packet

Presenter: Brian Moore, Chief Financial Officer
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Consider approving Karlee Molster and Vanessa Ibarra to serve as Student Representatives on the PUSD Governing Board for the 2024-2025 school year, as presented.
  
RELEVANT INFORMATION:
Every year, students are interviewed by the Principal of Prescott High School, along with the Superintendent and Governing Board President, to select Student Representatives to serve on the Governing Board to represent students, as well as to give a student perspective on the resolutions presented to the Governing Board. 

Presenter: Clark Tenney, Superintendent
  

8.B.2. Consider adopting the proposed changes in Governing Board Policy IJNDB - Use of Technology Resources in Instruction, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.B.3. Consider adopting the proposed changes in ASBA Policy Advisory 792-797 & 799-800, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.B.4. Consider approving the School Facilities Oversight Board "Terms and Conditions for Acceptance of Monies from the Building Renewal Grant Fund", for PUSD school sites, as presented.

RELEVANT INFORMATION:
Governing Board approval is required in order for the school Facilities Oversight Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. 
 
BRG-006336 - 7.5 Ton HVAC Replacement at Granite Mountain

Presenter: Brian Moore, Chief Financial Officer
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Review the proposed changes in ASBA Policy Advisory 788-791, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.C.3. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

8.C.4. Meeting Dates: 
Regular Study and Voting Session: October 15, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
9/11 Ceremony at PHS: Wednesday, September 11, 2024, at 7:15 am - Prescott High School Front Lawn.

Patriot Day at Taylor Hicks: Wednesday, September 11, 2024, at 9:00 am - Taylor Hicks Elementary School.

PUSD Fall Break: October 7-11, 2024
  

9. ADJOURNMENT