December 1, 2009 at 5:30 PM - Regular
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1. Call to Order - President Andy Newton
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2. Opening Ceremony - Mr. Taylor Robbins
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3. Welcome and Introductions - President Andy Newton
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4. Approval of Agenda
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4.A. Consider approving the agenda as presented - President Andy Newton
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5. Presentations
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5.A. Recognition of Prescott POPS Symphony
Presenter:
Mrs. Stephanie Hillig, Principal - Granite Mountain Middle School
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5.B. Recognition of PHS Varsity Volleyball Team and Coaches
Presenter:
Mr. Kevin J. Kapp, Superintendent
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5.C. SAVE Presentation
Presenter:
Julie Kotke and Tim Wiederaenders
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6. Current Events Summary
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6.A. Superintendent
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6.A.1. December Calendar of Events
Attachments:
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6.A.2. Current Events
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6.B. Governing Board
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7. Public Hearing
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7.A. Consider recessing the regular meeting to hold a public hearing to discuss Budget Revisions for 2009-2010 and the Acceptable Use Policy.
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7.B. Consider adjourning the Public Hearing and reconvening to regular session.
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8. Study and Voting Session:
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8.A. Consider the approval of a Revised Expenditure Budget for 2009-2010.
Presenter:
Mrs. Renee Raskin, Chief Financial Officer
Description:
RELEVANT INFORMATION: In accordance with A.R.S. 15-905, a district may revise its budget limits. Our Maintenance and Operations Budget is increased by $281,333. This includes adjustments of an increase of $394,161. This is due to the 2% increase in our base support level per student. We also received the 2% increase to transportation. This amount equaled $27,984. Our carryover amount decreased $177,008. We are receiving reimbursement from the state for paying interest due to registering the warrants. We have paid $36,196 in interest, because of delayed state aid payments. Unrestricted Capital has an increase of $35,930. Soft Capital will increase by $10,300. Upon approval of the revised budget limits, the Arizona Department of Education will review and approve. The Revised Expenditure Budget has been attached for review.
Attachments:
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8.B. Consider approving the current Acceptable Use Policy relating to Governing Board Policy IJNDB as presented.
Presenter:
Mr. Bill Colwell, Director of Information Technology
Description:
RELEVANT INFORMATION: It is now federal law that the Governing Board must discuss and approve the Acceptable Use Policy and that it must be preceded by a Public Hearing. Please review the attached document.
Attachments:
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8.C. Consider supporting a Public Forum on School Finance and Budget on Thursday, January 21, 2010, beginning at 5:30 p.m. to be held at Hendrix Auditorium at Prescott Mile High Middle School.
Presenter:
Mr. Kevin J. Kapp, Superintendent
Description:
RELEVANT INFORMATION: The Communications Committee, an ongoing committee implementing Governing Board Goal #4 for the 2009-2010 school year, is continuing to promote Public Forums for school district staff and the Prescott community. Under Dr. Joan Fleming's leadership, a Public Forum has been scheduled for Thursday, January 21, 2010, at Hendrix Auditorium at Prescott Mile High Middle School. This Public Forum will focus on funding for public education in Arizona. Dr. Fleming has asked Mr. Chuck Essigs, one of Arizona's true experts on this topic, to present at the Public Forum.
To bolster the importance of this Public Forum it is suggested that the Governing Board approve a motion supporting the forum and sanctioning the forum as part of the Governing Board's goals for the 2009-10 school year.
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8.D. Consider approving a Delegate and Alternate Delegate to represent the Governing Board for the 2009 ASBA Annual Conference in December.
Presenter:
Mr. Kevin J. Kapp, Superintendent
Description:
In accordance with the provisions of Arizona School Boards Association bylaws, a Governing Board that is an active member of the Association shall be deemed present at a membership meeting if one or more members of such Governing Board are in attendance. On each matter presented to the membership for vote, each Governing Board that is an active member shall be entitled to one vote provided such Governing Board of a school district has paid dues as established. The right to the floor for the purpose of discussion shall, however, be open to any and all members of a Governing Board that is an active member.
Attachments:
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8.E. Consider approving an Intergovernmental Agreement (IGA) between Prescott Unified School District and the United States Forest Service for Prescott Unified School District to act as the fiscal and program manager of a Youth Conservation Corps program in the Prescott area during the summer of 2010.
Presenter:
Mr. Kevin J. Kapp, Superintendent
Description:
RELEVANT INFORMATION: Prescott Unified School District has been approached by the Prescott office of the U.S. Forest Service to serve as the fiscal agent and sponsor of a Youth Conservation Corps (YCC) program for the Prescott area during the summer of 2010. The funding for the YCC program is part of the federal stimulus money being distributed through the Forest Service for YCC programs nationwide. The goal of this funding to employ both adults and young people between the ages of 15 and 18 during the summer of 2010 in a variety of national forest work projects such as trail maintenance, forest thinning/slash piling, erosion control, dam construction, etc. If approved, PUSD would manage $175,000 in funding for the YCC program, as well as manage the hiring of staff and the selection of youth for the summer work program. The district would also provide payroll services and office space for the director of the program. The school district would receive $8,000 for the management of the YCC program and also hire up to one-half of the program's adult staff from school district personnel on a priority basis. The district would also be able to fill up to one-half of the 40 youth positions with the YCC program from our own high school-aged youth at Prescott High School and Northpoint Expeditionary Learning Academy. The IGA has been reviewed by the Yavapai County Attorney's Office and deemed legal and appropriate for this partnership. A finalized copy of the agreement will be e-mailed to board members prior to the meeting.
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9. ALL THOSE ITEMS LISTED BELOW MAY BE ENACTED BY ONE MOTION AND APPROVED AS CONSENT AGENDA ITEMS WITH OR WITHOUT DISCUSSION. HOWEVER, ANY ITEM MAY BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY IF A GOVERNING BOARD MEMBER SO REQUESTS.
Description:
THE RESOLUTIONS INCLUDED IN THE CONSENT AGENDA HAVE BEEN POSTED IN ORDER TO WAIVE THE READING OF THE BODY OF THE RESOLUTIONS. Consider approving the Consent Agenda as presented.
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9.A. Consider approving the certified and classified personnel actions as presented.
Presenter:
Mrs. Renee Raskin, Chief Financial Officer
Description:
RELEVANT INFORMATION: A copy of the personnel report has been attached for review.
Attachments:
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9.B. Consider approving the donations as presented.
Presenter:
Mrs. Renee Raskin, Chief Financial Officer
Description:
RELEVANT INFORMATION: Board policy requires acceptance by the Governing Board of all donations.
Attachments:
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9.C. Consider ratifying the vouchers as presented.
Presenter:
Mrs. Renee Raskin, Chief Financial Officer
Description:
RELEVANT INFORMATION: Arizona Revised Statutes requires approval/ratification of all vouchers.
Attachments:
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9.D. Consider approving the Auxiliary Operations and Student Activities Fund Statement of Receipts and Disbursements for the month of October, 2009.
Presenter:
Mrs. Renee Raskin, Chief Financial Officer
Description:
RELEVANT INFORMATION:
Attachments:
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9.E. Consider approving the minutes from the Governing Board Special Work/Study Session of November 10, 2009, and the Study and Voting Session of November 10, 2009.
Presenter:
Mr. Kevin J. Kapp, Superintendent
Description:
RELEVANT INFORMATION: Board policy requires approval of minutes.
Attachments:
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10. INFORMATION ITEMS:
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10.A. Mrs. Raskin has prepared the School Board Summary Budget Report for your review.
Attachments:
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10.B. Two letters from the ASBA to Mr. Kevin Kapp regarding the district's Golden Bell Award entries have been attached for review.
Attachments:
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10.C. The following are continuation grants submitted by Marianne Brooks that have been awarded to Prescott Unified School District. Please refer to the attachment.
Attachments:
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11. Meeting Dates
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11.A. Next Meeting Dates:
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11.A.1. Tuesday, January 12, 2010 - Study Session
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11.A.2. Tuesday, January 19, 2010 - Voting Session
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11.B. Other:
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12. Adjournment
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