Tuesday, October 15, 2024 5:00pm (doors open at 4:30pm) - Regular Study & Voting Session

1. STRATEGIC PLAN COLOR KEY:

STUDENT ACHIEVEMENT 
CULTURE 
COMMUNITY AND STAKEHOLDER RELATIONSHIPS 
ENROLLMENT 
RESOURCE ACCOUNTABILITY
  

2. CALL TO ORDER - Governing Board President, Stan Goligoski
  

3. OPENING CEREMONY
  

3.A. Welcome - Governing Board President, Stan Goligoski
  

3.B. Pledge of Allegiance 
  

4. APPROVAL OF AGENDA - Governing Board President, Stan Goligoski
  

4.A. Consider approving the agenda, as presented.

RELEVANT INFORMATION: Board Policy requires the approval of the agenda.
  

5. APPROVAL OF MINUTES - Governing Board President, Stan Goligoski
   

5.A. Consider approving the minutes from the Regular Study and Voting Session meeting of September 10, 2024, as presented.

RELEVANT INFORMATION: Board policy requires the approval of minutes.
  

6. PRESENTATIONS
  

6.A. Social Studies Curriculum Update

Presenter: Kelsey Secor, Assistant Superintendent of Instruction
  

6.B. PUSD Math & ELA Scores Update

Presenter: Kelsey Secor, Assistant Superintendent of Instruction & Kayla Rangel, District Testing Coordinator
  

7. INFORMATION ONLY ITEMS
  

7.A. Summary of Current Events
  

7.A.1. Superintendent
  

7.A.2. Governing Board Members
  

7.A.3. Governing Board Student Representatives
  

7.B. Community Comments shared with the Governing Board (what comments/concerns do Board members hear from the public in general).

Presenter: Governing Board President, Stan Goligoski
  

8. ACTION ITEMS
  

8.A. CONSENT AGENDA - All those items listed below may be enacted by one motion and approved as Consent Agenda items with or without discussion.  However, any item may be removed from the Consent Agenda and considered separately if a Governing Board member so requests.

The resolutions included in the Consent Agenda have been posted in order to waive the reading of the body of the resolutions. 

Consider approving the Consent Agenda as presented.
  

8.A.1. Consider approving the certified and classified personnel actions as presented.
  
RELEVANT INFORMATION: 
A copy of the personnel report is attached for review.
  
Presenter: Andy Binder, Assistant Superintendent/HR Director
  

8.A.2. Consider approving the donations as presented.

RELEVANT INFORMATION:
Board policy requires acceptance by the Governing Board of all donations.  
 
Presenter: Brian Moore, Chief Financial Officer
   

8.A.3. Consider ratifying the vouchers as presented. 
  
RELEVANT INFORMATION:
Arizona Revised Statutes require approval/ratification of all vouchers.
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.4. Consider approving the Student Activities Fund Statement of Receipts and Disbursements for FY24 End-of-Year and FY25 October, as presented. 

RELEVANT INFORMATION: Please see the attached reports. 
  
Presenter: Brian Moore, Chief Financial Officer
  

8.A.5. Consider approving an amendment to the Intergovernmental Agreement between the Arizona Department of Economic Security Rehabilitation Service Administration and Prescott Unified School District, as presented

RELEVANT INFORMATION:
This is an amendment to an agreement executed July 1, 2022, with a five-year term, ending on June 30, 2027. The original agreement is a third-party cooperative arrangement for the purpose of facilitating a seamless transition of students with disabilities from high school to the world of work in order to maximize their employability and integration into the workforce and community.

Presenter: Clark Tenney, Superintendent
  

8.B. STUDY AND VOTING SESSION -  If a member of the public wishes to speak to one of the following voting items, please complete and return exhibit BEDH-E, Request for Public Participation in Governing Board Meeting to Sarah Torres, Administrative Assistant to the Governing Board prior to the study and voting session of the agenda. This document can also be found under the Governing Board tab on the PUSD website: https://www.prescottschools.com.

For items with the potential to have many speakers, the overall speaking time may be adjusted by the Governing Board. Speakers will be called to speak in the order in which they signed up, first come, first served.

Requests to speak that are emailed will also be first come, first served. Email requests can be sent to sarah.torres@prescottschools.com at any time prior to the study and voting session of the agenda.
  

8.B.1. Consider approving an out-of-state travel request from Dr. Calvin Audis, Director of Instrumental Music, and Ms. Erin Johnson, Music teacher at Prescott High School to take Pride of Prescott Marching Band Students and Choir Program Students to Disneyland, as presented.

RELEVANT INFORMATION:
Dates: April 25, 2024 - April 28, 2024
Location: Disneyland
Hotel Accommodations: Days Inn & Suites by Wyndham Fullerton

Please see the letter attached for additional information.

Presenter: Dr. Calvin Audis, Director of Instrumental Music & Ms. Erin Johnson, PHS Music Teacher.
  

8.B.2. Consider approving an out-of-state travel request from Mr. Travis Stedman, head Varsity Boys Basketball Coach at PHS, to participate in the Classic at Damien National Premier High School Basketball Tournament in La Verne, CA, as presented.

RELEVANT INFORMATION:
The Varsity Boys Basketball team has been invited to attend the Classic at Damien National Premier High School Basketball Tournament in La Verne, CA. The dates are December 25th - 30th, 2024. 

There will be approximately 10-12 student-athletes and 3 coaches making the trip. There will be a handful of friends and family members making the trip as well and those friends and family members will be responsible for all expenses and responsibilities of travel on their own. 

Travel will be with the use of two rented passenger vans that are not district property. Players and Coaches will be staying at a vacation rental home near the tournament site. 

The cost of the tournament, transportation/gas, and hotel will be covered by our Booster Club. Some meals will be covered by the booster club and others will be covered by the players themselves.  

Presenter: Adam Neely, PHS Principal
  

8.B.3. Consider approving an out-of-state travel request for Mr. Chris Predmore, CTE Automotive Technologies teacher, to take up to seven students to the 2024 SEMA Convention in Las Vegas, Nevada, as presented.

RELEVANT INFORMATION:
CTE Automotive Technologies teacher, Chris Predmore would like to take up to seven students to the 2024 SEMA Show at the Las Vegas Convention Center.

SEMA is the world's leading automotive trade event, bringing together manufacturers and buyers in every automotive industry segment, from hot rods and off-roads to mobile electronics and collision repair. As mentioned, there will be up to seven CTE students; Mr. Predmore will attend as a chaperone.

The delegation would leave Prescott High School on the morning of Monday, November 4th, and return on Saturday afternoon, November 9th. The delegation will be using one, AB bus, for the trip. Our delegates will be staying at a hotel approximately one mile from the Las Vegas Convention Center (location of the conference).

The cost of the conference is free for students and educators. The transportation and lodging will be covered by a combination of Federal Perkins, State Priority, and CTE 596 funds budgeted for student and teacher travel. Each student will be responsible for paying for their meals. 

Presenter: Adam Neely, PHS Principal
  

8.B.4. Consider approving an out-of-country travel request from Ms. Katherine Hammer, Teacher at Prescott High School to take PHS students to Spain (Barcelona & Madrid) over Spring Break, 2026, as presented.

RELEVANT INFORMATION:
Ms. Katherine Hammer is asking for board approval to take PHS students, along with Chaperons (one for every 6 students), to Barcelona and Madrid over PUSD's scheduled Spring Break in March 2026. The number of students participating/traveling can be anywhere from 15-70 students. 

This experience is made possible through EF Educational Tours. Ms. Hammer will work with an assigned tour consultant on all aspects of the trip. The group will have a full-time tour director during the trip. 

The cost for the trip can be found in the price details outline attached to the board packet.

Presenter: Adam Neely, PHS Principal
  

8.B.5. Consider approving the 2023-2024 Annual Financial Report (AFR), as presented

RELEVANT INFORMATION:
Mr. Moore has prepared the 2023-2024 Annual Financial Report AFR for your approval. The summary condenses the information in the AFR and is the document that will be transmitted electronically to the Arizona Department of Education (ADE) for posting to their website. The report will be submitted to ADE for review.

A presentation will be made at the Board meeting.

Presenter: Brian Moore, Chief Financial Officer
  

8.B.6. Consider approving the 2023-2024 Food Service Annual Financial Report (AFR), as presented.

RELEVANT INFORMATION:
Mr. Moore has prepared the 2023-2024 Food Service AFR for your approval. The summary condenses the information in the AFR and is the document that will be transmitted electronically to the Arizona Department of Education (ADE) for posting to their website. The report will be submitted to ADE for review. 

A presentation will be made at the Board meeting. 

Presenter: Mr. Brian Moore, Chief Financial Officer
  

8.B.7. Consider approving the 2023-2024 School Level Annual Financial Reports (AFR), as presented.

RELEVANT INFORMATION:
Mr. Moore has prepared the 2023-2024 School Level AFR for your approval. The summary condenses the information in the AFR and is the document that will be transmitted electronically to the Arizona Department of Education (ADE) for posting to their website. This report will be submitted to ADE for review. 

A presentation will be made at the Board meeting. 

Presenter: Mr. Brian Moore, Chief Financial Officer
  

8.B.8. Consider adopting the proposed changes in ASBA Policy Advisory 788-791, as presented.
  
RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the second reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.B.9. Consider approving the School Facilities Oversight Board "Terms and Conditions for Acceptance of Monies from the Building Renewal Grant Fund", for PUSD school sites, as presented.

RELEVANT INFORMATION:
Governing Board approval is required in order for the school Facilities Oversight Board to distribute any monies for projects from the Building Renewal Grant fund in order to be in compliance with state law. 
 
BRG-006540 - 15-ton HVAC Replacement at Lincoln 
BRG-006539 - 7.5-ton HVAC Replacement at Granite Mountain
BRG-006538 - 15-ton HVAC Replacement at Granite Mountain

Presenter: Brian Moore, Chief Financial Officer
  

8.B.10. Consider adopting the proposed changes to the Classified initial wage placement and an hourly rate increase for all current PUSD Bus Drivers, as presented.

RELEVANT INFORMATION:
PUSD, like School Districts around the nation, is struggling to fill bus driver positions. District Administration believes that an increase in bus driver pay will help with both the recruitment and retention of school bus drivers. 

Presenter: Andy Binder, Assistant Superintendent/Human Resources
  

8.B.11. Consider approving the proposed changes to paraprofessional job descriptions, as presented.

RELEVANT INFORMATION:
Several years ago, the paraprofessional position was split into three different levels due to varying responsibilities from one program to another. The proposed changes provide clarification on responsibilities in each of these positions along with revised job qualifications. 

Presenter: Andy Binder, Assistant Superintendent/Human Resources.
  

8.C. INFORMATION AND DISCUSSION ITEMS  
  

8.C.1. Brian Moore, Chief Financial Officer, has prepared the School Board Summary Budget Report for your review. 
  

8.C.2. Review the proposed changes in ASBA Policy Advisory 801-807, Volume 36, Number 5 from September 2024, as presented.

RELEVANT INFORMATION:
Governing Board BGB requires first and second readings of all proposed policy adoptions and approval by the Governing Board. This is the first reading of the proposed policy changes. The Board will be asked to adopt the policies after the second reading. Any Regulations and/or Exhibits have been attached for review and do not require Governing Board approval.

Note: In the September Policy services advisory, policy advisory No. 806 relates to IMG and IMG-R. PUSD's current IMG-R is not the same as the model policy. The PUSD Governing Board adopted Policy IMG and the Superintendent approved Regulation IMG-R on March 3, 2020, with revisions made by the District. We are proposing some of ASBA’s suggestions into our IMG-R (see attached). As stated above Regulations and/or Exhibits have been attached for review but do not require Governing Board approval.

Presenter: Andy Binder, Assistant Superintendent, Human Resources
  

8.C.3. Requests for Future Agenda Items

Presenter: Governing Board President, Stan Goligoski
  

8.C.4. Meeting Dates: 
Regular Study and Voting Session: Wednesday, November 6, 2024, at 5:00 pm in the PUSD District Office Boardroom.
  
Other Dates:
October 31, 2024 - Professional Development Day - 1/2 day for students.
  

9. ADJOURNMENT