April 15, 2024 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.B. Presentations:

I.B.1. Elementary Spotlight Pledge Leader: Monroe Elementary School

I.B.2. Presentation of Colors: Enid High School Air Force Junior ROTC

I.B.3. Student Spotlight Reporter: Longfellow Middle School

I.C. Oath of Office for Re-elected Board Members and Reorganization of the Board:

I.C.1. Installation and Oath of Office:

I.C.1.a. Dr. Kim Tinius (Seat 3)

I.C.1.b. Chad Mantz (Seat 7)

I.C.2. Election of Officers:

I.C.2.a. Board President

I.C.2.b. Board Vice-President

I.C.3. Appointment of Other Officers:

I.C.3.a. Board Clerk: Dr. Sam Robinson

I.C.3.b. Encumbrance Clerk: Dr. Sam Robinson

I.C.3.c. Minutes Clerk: Dr. Sam Robinson

I.C.3.d. Assistant Minutes Clerks:

I.C.3.d.1. Rebeccah Ostroski

I.C.3.d.2. Robbie Goodwin

I.C.3.d.3. Veronica Marin

I.C.3.e. Treasurer: Jenny Miller

I.C.3.f. Assistant Treasurer: Autumn Ross

I.D. Recognitions:

I.D.1. Recognize EHS Speech and Debate students that qualified for the State Speech and Debate competition

I.D.2. Recognize Allen Family Scholarship recipients: Ariel Armas, Brandon Alcaraz, Nerissa Castellanos, Ashely Pacheco Arriaga

I.D.3. Recognize EHS seniors choosing to major in Education and become teachers: Shelby DuPree attending UCO,  Rhyan Rader and Ayden Rogers will be attending NWOSU.
 

I.D.4. Recognize Kaidence Spurrier for being accepted into the Oklahoma Summer Arts Institute at Quartz Mountain.

I.D.5. Recognize winners in the Oklahoma Poem Contest of 2024; Bostyn Shepherd, (2nd place) and Leyton Lea (3rd place)
 

II. Audience to Visitors

III. Superintendent's Report:

III.A. Strategic Plan Committee Chair Report: Academic Performance and Accountability

III.B. Student Investment Election Bond Follow-Up

III.C. Discussion and then possible action to allow Dr. Dudley Darrow, Superintendent of Enid Public Schools and/or Dr. Sam Robinson, Chief Financial Officer of Enid Public Schools, to approve the contract for One-to-One devices for student use as called for in Proposition No. 1 of the April 2nd bond election based on a proposal received that could be time-sensitive based on the next available Board meeting date. Approval would be based on a 'not to exceed' price of $850,000 per annum of three to four years. 

III.D. Discussion and then possible action to allow Dr. Dudley Darrow, Superintendent of Enid Public Schools and/or Dr. Sam Robinson, Chief Financial Officer of Enid Public Schools, to approve the contract for two new school buses as called for in Proposition No. 2 of the April 2nd bond election based on a proposal received that could be time-sensitive based on the next available Board meeting date. Approval would be based on a 'not to exceed' price of $140,000 per bus. 

III.E. Reminder of our Special Board Meeting on Wednesday, May 8th at 12:00pm in the ASC Boardroom. 

III.F. Eisenhower Elementary Project Update- Tuesday, May 14, 2024 Visit from Department of Defense

III.G. Enrollment numbers

III.H. Pre-Kindergarten Enrollment Recap

III.I. Agriculture Education Update

III.J. Enid High School Tennis Court Update

III.K. Update regarding multi-district State Aid Litigation

III.L. Tobacco Settlement Endowment Trust (TSET) Grant

III.M. Our next and final Legislative Breakfast will be held on Friday, May 10th at 7:00am and will be 100% video teleconference/virtual. 

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of March 25, 2024;

IV.A.2. Minutes of the Board of Education Special Meeting of March 27, 2024;

IV.A.3. Fiscal Year 2024 Encumbrances:

IV.A.3.a. General Fund Encumbrances for FY 2024 $317,109.75 (P.O. #’s 2852 - 2985)

IV.A.3.b. General Fund Change Orders since 03/19/2024 $(14,786.44) (P.O. #’s 1 – 2851)

IV.A.3.c. Building Fund Encumbrances for FY 2024 $12,920.94 (P.O. # 88)

IV.A.3.d. Building Fund Change Orders since 03/19/2024 $(1,500.00) (P.O. # 87)

IV.A.4. Transfer from the Fund 11 General Fund Account in to the Activity Fund Account, Fund 60, Project 842 and 875 Location 510 for reimbursement from a payment made from the Oklahoma Historical Society for the Longfellow 8th Grade field trip to the Oklahoma City Bombing Museum for a total of $2,022.00.

IV.A.5. Transfer from the Fund 11 General Fund Account into the Activity Fund Account, Fund 60, Project 825 Location 705 for reimbursement from a payment made from the University of Oklahoma for the Enid High School Career Expo for a total of $1,250.00.

IV.A.6. Fundraising requests and activity account budgets for Eisenhower Elementary and Enid High School.

IV.A.7. Declare items as surplus property for disposal;

IV.A.8. Approval of the following outsourcing contract for various contracted services for EPS:

IV.A.8.a. Barlow Education Management Services, LLC

IV.A.8.b. Professional E-Rate Management Services with Kellogg & Sovereign Consulting for filing E-Rate.

IV.A.9. Approval of the YMCA MOU Summer Camp FY24 facility agreement for Longfellow Middle School. 

IV.A.10. Approval of new Board Policy as reviewed by Rosenstein, Fist & Ringold for EPN- Acquisition of Real Property.

IV.B. Discussion then possible action to approve the District Financial Report for March 2024.

IV.C. Resolution #677: Board to consider and act on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $11,115,000 General Obligation Combined Purpose Bonds of the School District. 

IV.D. Discussion then possible action to approve an Agreement for Bond Counsel Services with Floyd & Driver, P.L.L.C., Attorneys at Law. 

IV.E. Discussion then possible action to approve the engagement letter with Chas. W. Carroll, P.A., for completion of our 2024-25 Estimate of Needs (SA&I Form 2662R1.1.9) for a fee of $15,760.00.

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: May 20, 2024 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session in Conference Room 123 to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" , the new head principal at Glenwood Elementary, and the new head principal at Prairie View Elementary [pursuant to 25 O.S. Section 307(B)(1)] and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)] .

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Discussion then possible action to approve the new head principal at Prairie View Elementary and the new head principal at Glenwood Elementary beginning July 1, 2024 [pursuant to 25 O.S. Section 307(B)(1)].

XII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XIII. Adjournment