June 17, 2024 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.A.1. Flag Salute

II. Audience to Visitors

III. Superintendent's Report:

III.A. Discussion then possible action to approve entering into an agreement with the OSSBA & K20 Center for a district wide strategic plan

III.B. Discussion of the recent Oklahoma Legislative session

III.C. Discussion then possible action to approve current capacity numbers and amend policy FE Student Transfer as recommended by Rosenstein Fist and Ringold

III.D. Discussion of recent Site Academic Review plans from each EPS school site

III.E. Discussion and update of Eisenhower Elementary

III.F. Discussion and update of EPS 2024 Bond

III.G. Discussion and update of the EHS Vo-Ag program

III.H. Discussion then possible action to approve the changes made to the EHS Handbook

III.I. Discussion then possible action to approve the changes made to the EHS Registration Guide

III.J. Discussion then possible action to approve the changes made to the Middle School Handbook

III.K. Discussion then possible action to approve the changes made to the Middle School Registration Guide

III.L. Discussion then possible action to approve the changes made to the Elementary Schools Handbook

III.M. Discussion then possible action to approve the changes made to School Activity Fund Handbook

III.N. Discussion then possible action to approve the changes made to the Athletics Student/Parent Handbook

III.O. Discussion of the upcoming OSSAA Dead Week (Saturday, June 29th – Sunday, July 7th)

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of May 20, 2024;

IV.A.2. Fiscal Year 2024 Encumbrances:

IV.A.2.a. General Fund Encumbrances for FY 2024 $920,766.92 (P.O. #’s 3191- 3265)

IV.A.2.b. General Fund Change Orders since 05/15/24 $(1,593,758.31) (P.O. #’s 1 – 3190)

IV.A.2.c. Building Fund Encumbrances for FY 2024 $286,737.37 (P.O. #’s 110-123)

IV.A.2.d. Building Fund Change Orders since 05/15/24 $(92,902.66) (P.O. #’s 1-90)

IV.A.2.e. Activity Fund Donations and Gifts Change Order since 05/15/24 $(153.22) (P.O. # 20)

IV.A.3. Transfer from the General Fund 11 to Fund 60 based on a payment received from the Oklahoma City Museum of Art for $423.00 as reimbursement for a field trip taken by Longfellow Middle School.

IV.A.5. Declare items as surplus property for disposal.

IV.A.6. Approval of Understanding of Services with S & B CPA’s & Associates, PLLC for Fiscal year Audit services and state form reporting services for fee that is not expected to exceed $15,450.00.

1. 1. OU with Western Oklahoma Workforce Development Board for Adult Education.
   2. Agreement between Enid Public Schools and Tri-State Music Festival to utilize unused office space at 517 N. Independence by the Tri-State Music Festival Board and secretary.

IV.B. Discussion then possible action to approve FMFE Spectator Code of Conduct 

IV.C. Discussion then possible action to approve the District Financial Report for May 2024.

IV.D. Discussion then possible action to approve Resolution #679: Oklahoma School Insurance Group for FY25 liability and peril coverage.

IV.E. Discussion then possible action to approve deductible insurance with Messer Bowers Insurance for a $500,000 deductible coverage costing $82,683.78.

IV.F. Discussion then possible action to approve Copier Contract with RK Black utilizing Kyocera Omnia Cooperative Contract for pricing and procurement purposes with Lease payments being made to US Bank at $165,747.60 annually for the four-year duration of the lease.

IV.G. Discussion the possible action to approve a contract with Henson Construction with a guaranteed maximum price of $1,169,646 for phase two of the Enid High School Tennis Center to be executed by Chief Financial Officer, Sam Robinson on July 1, 2024 using Fiscal Year 25 Building Funds.

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: Monday July 15 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session in Conference Room 123 to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)], possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve Administrator pay increases at 1% or as otherwise discussed for 2024-2025.

XI. Discussion then possible action to approve the EPS Certified Negotiated Contract for 2024-2025.

XII. Discussion then possible action to approve the EPS Support Negotiated Contract for 2024-2025.

XIII. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XIV. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for Individuals listed on Exhibit "B" listed as 1-17 [pursuant to 25 O.S. Section 307(B)(1)].

XV. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XVI. Adjournment