Meeting Agenda
1. Call to Order/Roll Call to establish quorum 
2. Pledge of Allegiance 
3. Comments from the Floor
The following rules shall govern this section:
  1. Speakers must identify themselves
  2. Each speaker is given a maximum of three (3) minutes
  3. Total time allocated to this item is thirty (30) minutes
  4. No board action will be taken on comments from the floor
4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)
  1. Work-Based Student
  2. Staff Member of the Month
  3. Capital Improvement Update
  4. College Remediation & Drop Out Report 
5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:
5.A. Minutes of the August 10, 2026 regular board meeting and August 18, 2026 special board meeting
5.B.
Approval of monthly encumbrances for FY27
  • General Fund accounts payable encumbrances-251-353
  • General Fund payroll encumbrances-70278-70285
  • Bond Fund 31 accounts payable-none
  • Bond Fund 32 accounts payable-none
  • Bond Fund 33 accounts payable-none
  • Bond Fund 34 accounts payable-none
  • Bond Fund 35 accounts payable-none
  • Bond Fund 36 accounts payable-none
  • Bond Fund 37 accounts payable-none
  • Bond Fund 38 accounts payable-none
  • Bond Fund 39 accounts payable-none
  • Child Nutrition accounts payable encumbrances-13
  • Child Nutrition payroll encumbrances-none
  • Building Fund encumbrances-34-35
  • Building Fund payroll encumbrances-none
  • Function/Summary Report for August 2026
  • Activity and Cafeteria Report for August 2026
5.C. Treasurer's Report for September 2026
5.D. Fundraiser requests from:
  • MHS-Cross Country
  • MHS-FCCLA
  • MHS-FFA
  • MHS-PTO
  • MHS-Softball
  • MHS-Stuco
  • Nichols
5.E. OK. Department of Career & Technology Education Contract for Secondary Career & Technology Education Program and Notice of Allocation for the 26-27 SY
5.F. Emergency Operations Plan for the 2026-2027 SY
5.G. Ottawa County E911 Governing Authority Agreement 25-26 SY
5.H. Grand Mental Health (GRAND) Agreement 26-27 SY
5.I. Miami Public Schools Athletic Emergency Management Plan for the 26-27 SY
5.J. Alternative Education Implementation Plan Report for the 26-27 SY
5.K. Miami Youth Football Agreement 26-27 SY
5.L. Gifted and Talented Advisory Committee Members for the 2024-2025 SY:
  • Amie Whitehill, Melissa Turner, Brandon O'Field, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge, Rob Storey, Marcie Rush, Jamie Winters
5.M. Professional Development Committee Members for the 2023-2024 SY:
  • Members: Amie Whitehill, Melissa Turner, Brandon O'Field, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge
5.N. Residency Committee for the 2024-2025 SY:
  • Amie Whitehill, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge, Kern Sorrell
6. Items to be considered by the Board
6.A. The Board will discuss and vote to approve or not approve the request to close the FACS Activity Account in MJHS.
6.B. The Board will discuss and vote to approve or not approve the new activity account request for MHS Powerlifting.
6.C. The Board will discuss and vote to approve or not approve the request for excess activity funds from MHS Choir to MJHS Choir. 
6.D. The Board will discuss and vote to approve or not approve the MHS Wardog Band Booster application for sanctioning for the 26-27 SY. 
6.E. The Board will discuss and vote to approve or not approve the Child Nutrition increase for breakfast and lunch for the 26-27 SY. 
6.F. The Board will discuss and vote to approve or not approve the out-of-state trips:
  • Miami FFA
    • OKU/Copan Cattle Grading, Coffeyville, KS. 
    • Friday, September 25, 2026
  • Miami FFA
    • American Royal Livestock Show, Kansas City, KS.
    • Wednesday, October 14-Sunday, October 18, 2026
  • Miami FFA
    • National FFA Convention, American FFA Degree Award, and National Chapter, Indianapolis, IN.
    • Tuesday, October 20-Sunday-October 25, 2026
  • Miami Aviation
    • Textron Aviation, Independence, KS
    • Thursday, October 8, 2026
6.G. The Board will discuss and vote to approve or not approve the proposed Board of Education Policy FNCFD_Student Drug Testing Program Extracurricular Activities. 
6.H. The Board will discuss and vote to approve or not approve the proposed Board of Education Policy GGF_Indian Policies and Procedures.
6.I. The Board will discuss and vote to approve or not approve the Superintendent to submit an application to the Oklahoma State Department of Education for Library Media Services Deregulation for a three-year period to commence the 2026-2027 school year. 
6.J. The Board will discuss and vote to approve or not approve the ODOT Easement Agreement. 
6.K. The Board will discuss and vote to approve or not approve the Lakeland Equipment Agreement for 26-27 SY.
6.L. The Board will discuss and vote to approve or not approve the Affiliation Agreement with NEO A&M College Nursing Department for the 26-27 SY.
6.M. The Board will discuss and vote to approve or not approve the Rain's Law-Fentanyl Abuse Prevention for the 26-7 SY.
6.N. The Board will discuss and vote to approve or not approve the Penmac Amendment for custodial staffing. 
7. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1)and (B)(7) where disclosure of the information discussed would violate confidentiality requirements of state or federal law.
     
7.A. Discuss the employment of those specific employees listed on the attached personnel agenda sheet
7.B. Discuss the employment of those specific employees listed on attachment A as Adjunct personnel agenda sheet
8. Convene or not convene into executive session
9. Acknowledge board’s return to Open Session.
10. Executive session minutes compliance announcement.
11. The Board will vote to approve or not approve the employment of the specified Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
12. The Board will vote to approve or not approve the employment of the specified Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
13. The Board will vote to approve or not approve the resignation of the specified Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
14. The Board will vote to approve or not approve the resignation of the specified Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
15. The Board will vote to approve or not approve Attachment A of the specified Adjunct personnel for the 26-27 SY, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
16. New Business
17. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk                               
Agenda Item Details Reload Your Meeting
Meeting: September 14, 2026 at 5:30 PM - Board of Education Regular Meeting
Agenda Item:
1. Call to Order/Roll Call to establish quorum 
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Comments from the Floor
The following rules shall govern this section:
  1. Speakers must identify themselves
  2. Each speaker is given a maximum of three (3) minutes
  3. Total time allocated to this item is thirty (30) minutes
  4. No board action will be taken on comments from the floor
Agenda Item:
4. Superintendent/Assistant Superintendent's Reports (to include but not to be limited by)
  1. Work-Based Student
  2. Staff Member of the Month
  3. Capital Improvement Update
  4. College Remediation & Drop Out Report 
Attachments:
Agenda Item:
5. Consent Agenda:
All of the following items, which concern reports and items of routine nature normally approved at a board meeting, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of approval of the following items:
Agenda Item:
5.A. Minutes of the August 10, 2026 regular board meeting and August 18, 2026 special board meeting
Agenda Item:
5.B.
Approval of monthly encumbrances for FY27
  • General Fund accounts payable encumbrances-251-353
  • General Fund payroll encumbrances-70278-70285
  • Bond Fund 31 accounts payable-none
  • Bond Fund 32 accounts payable-none
  • Bond Fund 33 accounts payable-none
  • Bond Fund 34 accounts payable-none
  • Bond Fund 35 accounts payable-none
  • Bond Fund 36 accounts payable-none
  • Bond Fund 37 accounts payable-none
  • Bond Fund 38 accounts payable-none
  • Bond Fund 39 accounts payable-none
  • Child Nutrition accounts payable encumbrances-13
  • Child Nutrition payroll encumbrances-none
  • Building Fund encumbrances-34-35
  • Building Fund payroll encumbrances-none
  • Function/Summary Report for August 2026
  • Activity and Cafeteria Report for August 2026
Agenda Item:
5.C. Treasurer's Report for September 2026
Agenda Item:
5.D. Fundraiser requests from:
  • MHS-Cross Country
  • MHS-FCCLA
  • MHS-FFA
  • MHS-PTO
  • MHS-Softball
  • MHS-Stuco
  • Nichols
Agenda Item:
5.E. OK. Department of Career & Technology Education Contract for Secondary Career & Technology Education Program and Notice of Allocation for the 26-27 SY
Agenda Item:
5.F. Emergency Operations Plan for the 2026-2027 SY
Agenda Item:
5.G. Ottawa County E911 Governing Authority Agreement 25-26 SY
Agenda Item:
5.H. Grand Mental Health (GRAND) Agreement 26-27 SY
Agenda Item:
5.I. Miami Public Schools Athletic Emergency Management Plan for the 26-27 SY
Agenda Item:
5.J. Alternative Education Implementation Plan Report for the 26-27 SY
Agenda Item:
5.K. Miami Youth Football Agreement 26-27 SY
Agenda Item:
5.L. Gifted and Talented Advisory Committee Members for the 2024-2025 SY:
  • Amie Whitehill, Melissa Turner, Brandon O'Field, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge, Rob Storey, Marcie Rush, Jamie Winters
Agenda Item:
5.M. Professional Development Committee Members for the 2023-2024 SY:
  • Members: Amie Whitehill, Melissa Turner, Brandon O'Field, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge
Agenda Item:
5.N. Residency Committee for the 2024-2025 SY:
  • Amie Whitehill, Kenton Adams, Adam Teal, Kristi Hammons, Shanna Sanders, Jamie Flaherty, Holly Dodge, Kern Sorrell
Agenda Item:
6. Items to be considered by the Board
Agenda Item:
6.A. The Board will discuss and vote to approve or not approve the request to close the FACS Activity Account in MJHS.
Agenda Item:
6.B. The Board will discuss and vote to approve or not approve the new activity account request for MHS Powerlifting.
Agenda Item:
6.C. The Board will discuss and vote to approve or not approve the request for excess activity funds from MHS Choir to MJHS Choir. 
Agenda Item:
6.D. The Board will discuss and vote to approve or not approve the MHS Wardog Band Booster application for sanctioning for the 26-27 SY. 
Agenda Item:
6.E. The Board will discuss and vote to approve or not approve the Child Nutrition increase for breakfast and lunch for the 26-27 SY. 
Agenda Item:
6.F. The Board will discuss and vote to approve or not approve the out-of-state trips:
  • Miami FFA
    • OKU/Copan Cattle Grading, Coffeyville, KS. 
    • Friday, September 25, 2026
  • Miami FFA
    • American Royal Livestock Show, Kansas City, KS.
    • Wednesday, October 14-Sunday, October 18, 2026
  • Miami FFA
    • National FFA Convention, American FFA Degree Award, and National Chapter, Indianapolis, IN.
    • Tuesday, October 20-Sunday-October 25, 2026
  • Miami Aviation
    • Textron Aviation, Independence, KS
    • Thursday, October 8, 2026
Agenda Item:
6.G. The Board will discuss and vote to approve or not approve the proposed Board of Education Policy FNCFD_Student Drug Testing Program Extracurricular Activities. 
Attachments:
Agenda Item:
6.H. The Board will discuss and vote to approve or not approve the proposed Board of Education Policy GGF_Indian Policies and Procedures.
Agenda Item:
6.I. The Board will discuss and vote to approve or not approve the Superintendent to submit an application to the Oklahoma State Department of Education for Library Media Services Deregulation for a three-year period to commence the 2026-2027 school year. 
Agenda Item:
6.J. The Board will discuss and vote to approve or not approve the ODOT Easement Agreement. 
Agenda Item:
6.K. The Board will discuss and vote to approve or not approve the Lakeland Equipment Agreement for 26-27 SY.
Agenda Item:
6.L. The Board will discuss and vote to approve or not approve the Affiliation Agreement with NEO A&M College Nursing Department for the 26-27 SY.
Agenda Item:
6.M. The Board will discuss and vote to approve or not approve the Rain's Law-Fentanyl Abuse Prevention for the 26-7 SY.
Agenda Item:
6.N. The Board will discuss and vote to approve or not approve the Penmac Amendment for custodial staffing. 
Agenda Item:
7. Proposed Executive Session for the items listed below, which are all authorized by 25 O.S. Section 307(B)(1)and (B)(7) where disclosure of the information discussed would violate confidentiality requirements of state or federal law.
     
Agenda Item:
7.A. Discuss the employment of those specific employees listed on the attached personnel agenda sheet
Attachments:
Agenda Item:
7.B. Discuss the employment of those specific employees listed on attachment A as Adjunct personnel agenda sheet
Attachments:
Agenda Item:
8. Convene or not convene into executive session
Agenda Item:
9. Acknowledge board’s return to Open Session.
Agenda Item:
10. Executive session minutes compliance announcement.
Agenda Item:
11. The Board will vote to approve or not approve the employment of the specified Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
Agenda Item:
12. The Board will vote to approve or not approve the employment of the specified Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
Agenda Item:
13. The Board will vote to approve or not approve the resignation of the specified Certified personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
Agenda Item:
14. The Board will vote to approve or not approve the resignation of the specified Support personnel, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
Agenda Item:
15. The Board will vote to approve or not approve Attachment A of the specified Adjunct personnel for the 26-27 SY, per the attached agenda personnel sheet located outside Miami Public Schools Administrative Office 601 16th NW, Miami, OK. 74354 in display box.
Agenda Item:
16. New Business
Agenda Item:
17. Board will adjourn





Where Posted: Front Display Case, Administrative Offices, 601 16th NW, Miami, OK 74354


Date and Time:__________________________________________________________


Signature:_____________________________________________________________


Title:             Secretary to the Superintendent/B.O.E Minutes Clerk                               

 

Where Posted: Front Display Case, Administrative Offices, 601 16th Avenue NW, Miami, OK. 74354

 

Date and Time:_______________________________________________________________

 

Signature:___________________________________________________________________

 

Title:  Secretary to the Superintendent/B.O.E. Minutes Clerk

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