December 11, 2023 at 5:30 PM - Regular Meeting
Agenda | ||||
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1. Call to Order
Presenter:
Board President
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1.A. Roll Call
Presenter:
Board President
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1.B. Invocation:
Presenter:
Josie Smith-Wright
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1.C. Pledge:
Presenter:
Sandra Gorden
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1.D. Mission Statement:
Presenter:
Gloria Torres
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2. Public Comments
Presenter:
Board President
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3. Recognitions
Presenter:
Veronica Johannsen, Chief of Administration, Communications, and Safety; Joey Rivera, Athletic Director
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4. New Business/Action Items
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4.A. Consent Agenda
Discuss and Consider Action to approve the Consent Agenda
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
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4.A.1. Minutes of Meetings
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4.A.2. Budget Amendments
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4.B. Discuss and Consider Action to Approve the Annual Financial & Compliance Report for Fiscal Year Ended August 31,2023 and the Engagement Letter from Singleton, Clark, & Company, PC for the 2024 Fiscal Year Audit
Presenter:
Amanda Smith, Chief Financial Officer
Description:
In accordance with Board Policy CFC (Legal), the District has concluded the annual audit of its fiscal accounts by a certified public accounting firm, Singleton, Clark & Co. Preston Singleton, a certified public accountant with the firm, will present the report. The Annual Financial Audit Report must be submitted to the Texas Education Agency no later than 150 days after the end of the fiscal year.
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4.C. Discuss and Consider Action to Approve an Amendment to the Lease Contract with the Texas Department of Public Safety Clarifying Terms for Maintenance Costs
Presenter:
Amanda Smith, Chief Financial Officer; Dr. Elmer Avellaneda, Superintendent of Schools
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4.D. Discuss and Consider Action to Approve the Purchase of One Regular Education School Bus and One Special Education School Bus and Associated Budget Amendment
Presenter:
Gene Kridler, Executive Director of Operations; Amanda Smith, Chief Financial Officer
Description:
Administration recommends purchasing One regular yellow school bus and One special needs school bus and Associated Budget Amendment.
The purchase was planned and allocated for in the original 23-24 budget.
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4.E. Discuss and Consider Action to Approve the Interlocal Agreement with Region 13 Education Service Center for 2023 Bond Program Management
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
Description:
The recently passed 2023 bond election will require extensive work and oversight in order to remain accountable and cost effective. The administration recommends consideration be given to professional owner's representative firms with adequate experience and expertise.
Educational Service Center Region 13 (R13) is already a partner with GISD and was recently engaged to support the District during the Pre-Bond phase. R13 utilized the services of Sledge Engineering, LLC (SE) as their preferred partner and professional engineering firm to support District's facilities needs. R13 and SE have significant experience and successes with Bond Programs similar to ours, working with Districts such as Nixon-Smiley CISD, Jarrell ISD, Lago Vista ISD, Poth ISD, Floresville ISD, Moulton ISD, and more. Administration specifically recommends R13's Program Management service which will provide project accounting, project plan review, and project management. Their team will provide transparency via monthly board presentations and public meetings to share program progress and details with our taxpayers. GISD is able to enter into an Interlocal Agreement with R13 with straightforward contracting terms. The fee for these services is proposed at 2.85% of program costs. This Interlocal Agreement could be reconsidered or terminated at any time without penalty. |
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4.F. Discuss and Consider Action to Approve the Ranking of Offerors and Delegate Contract Negotiations to the Superintendent for the Architectural/Engineering and Construction Administration Services for the November 2023 Bond Contruction Program
Presenter:
Amanda Smith, Chief Financial Officer; Gene Kridler, Executive Director of Operations;Dr. Elmer Avellaneda, Superintendent of Schools
Description:
The district solicited and received fourteen A/E proposals for the November 2023 bond construction program.
A committee comprised of ten individuals met twice to review proposals and interview firms. That committee narrowed down and ranked the firms they believed were most qualified to provide A/E services to the district. An update will be provided on the process and next steps discussed-including when to expect a contract for consideration. |
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4.G. Discuss and Consider Action to Approve the Method for Construction Services for the 2023 Bond Program
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
Description:
The Texas Government Code, Chapter 2269, states that the governing body of a governmental entity that considers a construction contract using a method authorized by the chapter, other than competitive bidding, must determine which method provides the best value for the governmental entity before advertising it.
Methods for construction services authorized under the Tedas Government Code, Chapter 2269, are competitive bidding, competitive sealed proposals, construction manager-agent, construction manager-at-risk (CMAR), design-build contracts, and job order contracting. Gonzales ISD successfully used the CMAR method for both the 1998 and 2013 bond programs. Administration recommends using CMAR again. |
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4.H. Discuss and Consider Action to Approve a Resolution Declaring Intention to Reimburse Project Expenditures and Associated Budget Amendment
Presenter:
Amanda Smith, Chief Financial Officer; Dr. Elmer Avellaneda, Superintendent of Schools
Description:
Reimbursement resolutions have been a tool utilized by districts, including Gonzales ISD, to proactively address needs in an efficient and effective manner. These resolutions allow districts to reimburse the general fund with bond proceeds for projects that are eligible for reimbursement (voter-approved projects).
Utilization of this tool now will allow the district to move forward with the 2023 bond program projects prior to the bond sale & closing. |
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5. Reports
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5.A. Financial Report
Presenter:
Amanda Smith, Chief Financial Officer
Description:
Administration will present the monthly update on the district's finances.
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5.B. Superintendent Reports
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5.B.1. Enrollment-Attendance
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5.B.2. Campus Reports
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6. Board Business
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6.A. Board Correspondence
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6.B. Dates of Interest
Presenter:
Dr. Elmer Avellaneda, Superintendent of Schools
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7. Adjourn to Closed session: Under Texas Government Code Chapter 551, The board will recess this open session and covene in a closed meeting to discuss items on the agenda. The board may conveniently meet in such a closed or executive session or meeting, concerning any and all subjects and for any and all purposes permitted by Texas government code chapter 551:
Presenter:
Board President
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7.A. Resignations
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7.B. Personnel
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7.C. Consultation with Attorney
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7.D. Superintendent Evaluation Instrument
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8. Reconvene to Open Meeting: The Board will take appropriate action on items, if necessary, as discussed in Closed Session
Presenter:
Board President
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9. Adjourn
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