April 9, 2024 at 7:00 PM - Regular Meeting
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I. Roll Call
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II. Call to Order
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III. Pledge
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IV. Communications
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IV.A. D91 Parent Teacher Organization (PTO)
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IV.B. D91 Foundation
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IV.C. D91 Parent Athletic Association (PAA)
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IV.D. Invitation to Address the Board of Education
Description:
Per Policy 2:230 - Public Participation at School Board Meetings and Petitions to the Board
During each regular and special open meeting of the Board, any person may comment to or ask questions of the School Board (public participation), subject to the reasonable constraints established and recorded in this policy’s guidelines below. The Board listens to comments or questions during public participation; responses to comments to or questions of the Board are most often managed through policy 3:30, Chain of Command. To preserve sufficient time for the Board to conduct its business, any person appearing before the Board is expected to follow these guidelines:
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V. Staff Recognition
Description:
We will be recognizing our 2023-2024 Years of Service Awards for the following staff members: 5 Years: Colton Burdette, Devon Lacasse, Melisse Reynolds and Carrie Scott 10 Years: Angela Cushman and Jessica Lakics 15 Years: Robin Torkelson 20 Years: Nicole Plagman, Christine Soulian and Laurie Tumino 30 Years: Laura Peil |
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VI. Student Recognition
Description:
We will be recognizing the KG students of the month, Robotics Club, Science Fair participants, MG Book Club, and MG yearbook cover winners. |
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VII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order. |
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VII.A. Approval of Minutes *
Attachments:
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VII.B. Approval of Financial Reports
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VII.B.1. Payment of Bills (online)*
Attachments:
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VII.B.2. Monthly Financial Reports (on-line)*
Attachments:
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VII.B.3. Activity Accounts*
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VII.B.4. Treasurer's Report*
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VII.B.5. Investment Report*
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VII.B.6. Flexible Spending Account*
Attachments:
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VII.C. FOIA Report *
Description:
We received one FOIA request for information under the Freedom of Information Act since the March 2024 meeting of the Board of Education. Please find the request, response, and attachment to the email included for review. |
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VII.D. Suspension Report *
Description:
Attached are the suspension reports for Milne Grove, there were no suspensions for Kelvin Grove for the month of March 2024.
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VIII. Board Reports/Discussion Items
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VIII.A. D91 Teacher's Association & Board Insurance Committee Update
Description:
On Tuesday evening, the board members who served on the Insurance Committee will provide an update on the insurance plans for the 2024-2025 school year. Background information, the joint committee is required to meet annually per the bargaining agreement between the D91 Teacher’s Association and BOE. Attached you will find a copy of the presentation shared with the group.
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IX. Reports of the Superintendent
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IX.A. ELA Curriculum Update
Description:
On Tuesday evening Dr. Rae will share an update on the ELA program review to give a perspective on work that has already been done and what the next steps are.
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IX.B. Summer Cleaning/Building Projects
Description:
Attached you will find a tentative list of summer cleaning items and building projects that have been identified by Mr. Pierson to be completed during the summer months. Please be prepared to ask any questions you may have on the items listed. |
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IX.C. Kindergarten Registration
Description:
On Tuesday evening we will provide the board with an update on the kindergarten registration numbers.
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IX.D. Evidence Based Funding Q & A
Description:
On Tuesday evening, Dr. Wilkey will be able to answer any questions that board members may have following the evidence-based funding information that was emailed to the board on March 14th following the last board meeting discussion.
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X. Action Items
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X.A. Personnel Report
Description:
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X.B. Post Notice for Hearing of FY24 Budget Amendment
Description:
RECOMMENDATION Approve the posting of the required notice stating the tentative budget will be on display and a hearing will be held. BACKGROUND Since the original adoption of the budget in September, we have made amendments to grant budgets, received additional grants, and experienced changes in expenditure and revenue assumptions. It is recommended that the required notice for a budget amendment hearing and the proposed tentative budget amendment be available for review by the public beginning Friday, May 10, 2024, through June 10, 2024. The budget amendment hearing and subsequent vote on the amendment will be placed on the June 11, 2024, agenda. |
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X.C. Accept Donations
Description:
RECOMMENDATION Accept a donation from Fairmont School District for a single electric man lift. BACKGROUND We received a donation from Fairmont School District for a single-person electric man lift that they were no longer using. Our district has typically had to rent this type of lift in the past and will not allow us to complete projects on demand instead of saving them until we have enough that warranted the cost for renting a lift. |
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X.D. Tentative Summer Camps
Description:
Girls Basketball: June 3-6 & 10-13, 9:00-11:30 am Technology Camp: July 15-18, 9:00-11:00 am The boys basketball and volleyball camps will be shared at the May board meeting for approval. |
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X.E. Posting for Temporary Full-Time Summer Custodial Help
Description:
RECOMMENDATION Approval to post two (2) temporary full-time summer custodial assistants. BACKGROUND Based on the proposed projects and workload for this summer, it is my recommendation that the Board of Education post to employ two (2) individuals as temporary full-time seasonal summer custodial employees at a starting rate of $15/hr. |
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X.F. Approval of MG Main Office Door & Windows
Description:
RECOMMENDATION:
Approve the purchase and installation of a door and window(s) in the Milne Grove main office in an amount not to exceed $50,000. BACKGROUND: As part of the Milne Grove renovation discussions, the board discussed the relocation of the current main office to be moved to where the current staff lounge is to have closer access to the main entrance. Utilizing our current spaces, the administration has designed a plan to move around some of the current office spaces to accommodate this move as well as allow for the current main office to become a sensory room and the staff lounge to move to the current social workroom to allow for the staff to have a working sink. Administration is working with the architect to determine whether we need to bid on the project or not. At this time, we are asking the board to approve an amount not to exceed the project, so the administration can begin the bid and approval process immediately to get the door and window ordered for ample time to have them installed when available. When a final amount for the project is determined, it will be brought back to the board for approval with the exact dollar amount. |
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X.G. Approval Copier Lease Contract
Description:
RECOMMENDATION Approve a five-year contract with Konica-Minolta for the new copier lease to start July 1, 2024, through June 30, 2029. BACKGROUND We currently have a copier lease with Proven IT for the past five years that expires June 30, 2024. Mr. Kincaid has put together a spreadsheet delineating the proposed solution(s) and the associated costs from each company. Please see the attachments for further information on the bids that were received along with a written recommendation by Mr. Kincaid. |
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X.H. MG Driveway Sealing and Striping
Description:
RECOMMENDATION |
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X.I. Approval of PAA Bylaws
Description:
RECOMMENDATION It is my recommendation that the District 91 Board of Education approve the bylaws submitted by the D91PAA. BACKGROUND In the Fall of 2019, the board of education approved the PAA Bylaws. The attached document is a copy of the updated bylaws, with changes highlighted in yellow. Please be prepared to discuss any questions you may have on these recommended changes on Tuesday evening. Based on my review, it is my recommendation that the District 91 Board of Education approve the updated bylaws submitted by the D91PAA. |
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XI. Informational Items
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XI.A. Legislative Report
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XI.B. Upcoming Dates
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XII. Closed Session
Description:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act]. 5 ILCS 120/2(c)(1), as amended by P.A. 99-646
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XIII. Adjournment
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