Description:  Per Policy 2:230 - Public Participation at School Board Meetings and Petitions to the Board
During each regular and special open meeting of the Board, any person may comment to or ask questions of the School Board (public participation), subject to the reasonable constraints established and recorded in this policy’s guidelines below. The Board listens to comments or questions during public participation; responses to comments to or questions of the Board are most often managed through policy 3:30, Chain of Command. 
To preserve sufficient time for the Board to conduct its business, any person appearing before the Board is expected to follow these guidelines:

1. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President. This includes following the directives of the Board President to maintain order and decorum for all.
2. Use a sign-in sheet, if requested.
3. Identify oneself and be brief. Ordinarily, the time for any one person to address the Board during public participation shall be limited to five minutes. In unusual circumstances, and when an individual has made a request to speak for a longer period of time, the Board President may allow a person to speak for more than five minutes. If multiple individuals wish to address the Board on the same subject, the group is encouraged to appoint a spokesperson.
4. Observe, when necessary and appropriate, the Board President’s authority to:
   • Shorten the time for each person to address the Board during public participation to conserve time and give the maximum number of people an opportunity to speak; and/or b.
   • Determine procedural matters regarding public participation not otherwise covered in Board policy.
5. Conduct oneself with respect and civility toward others and otherwise abide by Board policy 8:30, Visitors to and Conduct on School Property.

Petitions or written correspondence to the Board shall be presented to the Board in the next regular Board packet.

Description:  We have received two requests for information under the Freedom of Information Act since the last board meeting. Please find the requests and responses attached.

Description:  The Committee of the Whole will meet on Tuesday, August 6, 2024, at 5:45 pm in the Kelvin Grove LRC.  The agenda is posted and available on the website.  If there are board members not in attendance at the committee meeting but are at the board meeting, an update will be provided. 

Description:  The Parent Teacher Advisory Committee met on Monday, July 29, 2024 to review student handbooks.  During the meeting, the committee updated the handbooks based on the new laws and mandates with committee member input.
Handbooks are attached as well as the minutes from the committee meeting outlining the changes to the handbooks.

Description:  On Tuesday evening, Ms. Garrett will provide an update on board election information, including a timeline for election packets that has been modified from previous years.

Description:  As part of the newly adopted strategic plan, there are two goal areas that can be integrated into the board meeting process:

Goal 4: Operate with Accountability and Efficiency
Action Step: Optimize operations to maintain fiscal responsibility
Goal 5: Prioritize Climate and Culture
Action Step: Build trust through transparency

A way this can be done is by building in more board awareness of monthly spending for the district.  Although we have monthly bills attached to each board meeting, having one member responsible for each month to review the bills with the superintendent can assure us we are maintaining fiscal responsibility with our spending, as well as increasing transparency in fiscal spending.  If the board is in agreement with this idea, a monthly sign-up sheet will be passed around for members to sign up for a month to review the bills prior to the board meeting (would most likely be set up the day before the board meeting or at 4:30pm the day prior to the Committee of the Whole meeting).
 

Description:  As part of the newly adopted strategic plan, we would like to involve the board members in the following goal/action step:

Goal 3: Engage Family and Community
Action Step: Facilitate two-way communication between district and families

A way this can be done is by having board members present at district events in the capacity of a board member, not a parent.  An example would be the upcoming Curriculum Expectations Nights at each building, having board members present to hand out strategic plan information and interact with families would allow for more two-way communication instead of pushing all information one way.  If the board is in agreement with this idea, when reviewing upcoming dates that are provided in the informational items for each board meeting, board members can indicate if they will be able to represent the board at that particular event.  To clarify, this does not indicate that every event on the calendar needs board member coverage, just events the board sees as beneficial for two-way communication to take place.

Description:  Attached is a list of revised/new/updated policies and exhibits are being brought to the Board of Education for a first reading as a part of the August meeting.

Please look over the included update memo and the policies.  Changes will be made as the Board deems necessary and submitted for official Board approval as part of the September board meeting.  On Tuesday evening, Dr. Wilkey will provide an overview of the policy changes that are presented.

Description:  There are two additional topics for special board meetings that we would like to add to the calendar for the upcoming year:

• Board Workshop (Hold in February)
• Superintendent Evaluation (Proposed date: Wednesday, April 16, 2025 @ 6pm)

On Tuesday, Ms. Garrett will provide more detail on the tentative timeframe for those two meetings to take place.  We will plan to have two dates secured for all to add to their calendars at the end of the discussion.
In addition, dates have been released for the Three Rivers IASB dinner meetings:

• 2024 Autumn Meeting with Your State Legislators - Tuesday, October 1, 2024
• 2025 Annual Division Meeting  - Tuesday, March 4, 2025

More information to follow as the registration becomes available.

Description:  At the March board meeting, the new Four-Year Strategic Plan was approved by the board of education.  Within the approval, the board approved five goal areas, each of which contained action steps to achieve the goal.  To determine whether we achieve each of the action steps, the next step is to identify the "tasks" necessary to accomplish them, which are written in a way so they have measurable outcomes.   During the month of July, the administrative team took on the task of developing a draft of the tasks to be accomplished to determine if the action step was achieved. 

Attached you will find a draft form of the list of tasks associated with each individual action step that were approved by the board.   We will discuss this more at the board meeting and entertain any questions you may have.

In addition, attached you will find a one-page version of the strategic plan that we would like feedback from the board this Tuesday evening.  This is what will be used as a handout at future events for community members to know our strategic plan overview.

Description:  Attached you will find a proposal for a new student club to take the place of Debate Club, which has had declining participation over the past few years.  Within the proposal, you will see if was created in response to some of the feedback from the Strategic Plan Community survey feedback.  On Tuesday evening, we will discuss any questions the board may have with us doing a trial run of the club to determine student interest.

Description:  Attached you will find our most recent Financial Profile Designation, which has us at a perfect score of 4.0.  We anticipate this should remain high for the 2025 year, but could see a slight dip with our percent of long-term debt margin remaining since this does not include the sale of the bond in September of 2023.  The score is based on our 2022-2023 (FY23) Annual Financial Report Data.

Description:  Attached is a copy of the proposed 2024-2025 professional development plan for the district.  Please note that this is subject to change if needs change during the school year. 

We will discuss the plan Tuesday evening.

Description:  On Tuesday night, the administration would like to provide an overview of summer projects that have been completed as well as highlight individuals who contributed their time and effort on various projects throughout the summer.

Description:  On Tuesday night, Dr. Wilkey will provide an overview of the athletic program updates for the 2024-25 school year. 

Description: 

RECOMMENDATION

Approval to place the FY25 tentative budget on display.

BACKGROUND

The tentative budget will be provided to members on Tuesday by Dr. Wilkey with some key highlights to note regarding this year's budget.  The District budget for 2024-2025 must be adopted prior to September 30^th. The tentative budget will be on display for the public for 30 days beginning August 8, 2024 through September 9, 2024 and the final adoption will take place, after a public hearing, on September 10, 2024.

It is my recommendation that the Board of Education approve placing the tentative budget as presented, on public display.

Description:  RECOMMENDATION
It is recommended the listed personnel be employed as coaches/sponsors for the 2024-2025 school year per salary provisions in the teachers’ collective bargaining agreement (CBA).

BACKGROUND
Mr. Jennings has recommended the following coaches/sponsors for the 2024-2025 school year:
 

Position	Coach/Sponsor
Art Club	Jessica Cravens
Band	Nicole Plagman
Baseball	Mike Lindstrom
Baseball, Assistant	Colton Burdette
Basektball, Boys JV	TBD
Basketball, Boys Var	TBD
Basketball, Girls JV	Sawyer Hollatz
Basketball, Girls Var	Halle Hollatz
Cheerleading	Kiersten Draper 1/2
Cheerleading	Jennifer Lyons 1/2
Chess	Jeff Prieboy
Chorus	Francesca Velcich
Debate Club	Dianna Skoczek
Drama	Joelle Kasprisin
Junior Beta	Nicole Dickson
Math Team	Colton Burdette
Nature Club	Kara Erb
Robotics Club	Jessica Lakics
Science Club	Mike Lindstrom
Softball	Angela Cushman
Softball, Assistant	Sawyer Hollatz
Student Council	Alisha Carrescia
Track, Boys JV	Heidi Waxweiler
Track, Boys Var	TBD
Track, Girls JV	Laurel Clark
Track, Girls Var	Colton Burdette
Volleyball, Boys JV	Mike Lindstrom
Volleyball, Boys Var	Colton Burdette
Volleyball, Girls JV	Jessica Bonner
Volleyball, Girls Var	Colton Burdette
Yearbook	J. Cravens 1/2
Yearbook	M. Stateman 1/2

Description:  RECOMMENDATION
Accept the two donations made to the Kelvin Grove LRC/Maker’s Space.

BACKGROUND
Attached are the description of items that were donated this summer to support the Kelvin Grove LRC and Maker’s Space.  Thank you to the two donors: The Kane Family and Mrs. Dee Kucinski.

Description:  RECOMMENDATION
Increase the current substitute rates for teachers, aides, Library, and Nurse to $135 per day and the rate for secretary, lunch/recess, and assistant lunch server to $15 per hour beginning on August 12, 2024.

BACKGROUND
Below are the historical rates for substituting in District 91:

Position	FY21 Rate	FY22 Rate	FY23 Rate	FY24 Rate	PROPOSED FY24 Rate
Classroom Teacher Certified Nurse	$105/day	$110/day	$120/day	$130/day	$135/day
Classroom/1:1 Aide	$105/day	$110/day	$120/day	$120/day	$120/day
Classroom Teacher Extended Rate*	BS /1 daily rate	BS /1 daily rate	BS /1 daily rate	BS /1 daily rate	BS /1 daily rate
Office Staff/ Secretary, Recess/ Lunch Aide, Asst Lunch Server	$10/hr 1st semester $11/hr 2nd semester	$11/hr 1st semester $12/hr 2nd semester	$13/hr	$14/hr	$15/hr

* Extended rate is defined as after 10 consecutive days of assignment in the same position. The daily rate increases to the extended rate on day eleven
It is recommended the District 91 Board of Education increase the current substitute rates for teachers and Nurse to $135 per day and the rate for secretary, lunch/recess, and assistant lunch server to $15 per hour.
 

Description:  BACKGROUND
The building principals will discuss student handbook changes with the Board Tuesday evening.

RECOMMENDATION
It is my recommendation that the Board of Education approve the 2024-2025 Student Handbooks for Milne and Kelvin Grove Schools.

Description: 

Description:  BACKGROUND
In late fall 2023, the board received information on the bid packages that were presented for MG construction projects to be done in the Summer of 2024.  The bids all came in substantially higher than anticipated and the board voted to reject all bids and push the project into summer of 2025 at the same time we planned to work on KG. 
At the committee of the whole meeting on Tuesday night, the board will be reviewing the final overview of the updated MG project as well as the additional projects for KG to be included in the bid package as presented by the architect.

RECOMMENDATION
Approve DLA Architect to release the final MG and KG Construction Bid Package for the summer of 2025 when appropriate within the timeline.

Description:  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646