Our mission is to provide an innovative and comprehensive educational program that prepares students to be productive and responsible citizens.

SCRIPT FOR PUBLIC COMMENTS & EXECUTIVE SESSION

Regular Board Meeting held on DATE                          -TIME

 

Read After Exiting Executive Session: "The time is now_       p.m., and we are back in open session. No decisions were made in executive session." Proceed with the agenda.

Read Before Public Comments: The Board will now consider public comments from visitors. Audience members wishing to speak may address the Board on any item, whether on the agenda or not. Please note that audience participation at a Board meeting is limited to this portion of the meeting, in accordance with Board Policy BED(LOCAL). At all other times during a Board meeting, the audience shall not enter into discussion or debate on matters being considered by the Board, unless specifically requested by the presiding officer. In accordance with Board Policy, comments are limited to five minutes. To ensure compliance with Open Meetings Laws, the Board will not respond to any remarks during public comment. Is there anybody who would like to address the Board? [If so, ask the speaker to state their name for the record.}

 

NOTE TO PRESIDING OFFICER - You may remind a speaker that concerns about specific employees or students may be directed to the appropriate policy - DGBA (personnel items), FNG (parent/student items), or GF(general). Policy requires grievances to be filed within 15 business days of the date the person knew or should have known of the events giving rise to the complaint. Policy directs that the Board will not tolerate disruption of the meeting by members of the audience. If, after at least one warning from the presiding officer, any person continues to disrupt the meeting by his/her words or actions, the presiding officer may request assistance from lmv enforcement officials to have the person removed from the meeting.

 

Read Before Going Into Executive Session: "The time is now_        p.m. We will now go into executive session pursuant to Texas Government Code sections: LIST APPLICABLE SECTIONS BELOW - FOR EXAMPLE § 551.071- Consultation with Legal Counsel § 551.074 - Personnel Matters § 551.076 & 551.089- Security Matters No decisions will be made in executive session."

 
 

Every year, the campus Principals submit copies of the student handbooks for the board to review. The basis for these handbooks is TASB's "Model Student Handbook." We use this template because the information reflects legislative rules and TASB Legal guidelines as they apply to schools.

These handbooks are subject to additions or modifications throughout the course of the school year.

Parents sign they have received a copy of the handbook electronically when they register their child(ren). They can request a hard copy be printed for them.
 

CONFIDENTIAL CERTIFIED AGENDA OF EXECUTIVE SESSION
Regular Board Meeting held on, DATE                                 -TIME                        
The executive session is called pursuant to the authorization of Texas Government Code Sections as follows:
 

Item	Section	Purpose
	551.071	Private consultation with the board's attorney.
	551.072	Discussion purchase, exchange, lease or value of real property.
	551.073	Discussion: negotiated contracts for prospective gifts or donations.
	551.074	Discussing personnel or to hear complaints against an officer or Personnel; deliberation of the appointment of a public officer.
	551.076	Considering the deployment, specific occasions for, or Implementation of, security personnel or devices; discussing security audit.
	551.082	Considering discipline of a public school child, or complaint or charge against personnel.
	551.083	Considering the standards, guidelines, terms or conditions the board will follow, or will instruct its representatives to follow, in consultations with representatives of employee groups.
	551.089	Deliberations Regarding Security Devices or Security Audits
	OTHER:

Announce in Closed Meeting: "In accordance with the Texas Government Code,

Executive session began at: ____ M Executive session ended at:  M" 
Subjects Discussed in the Session Closed to the Public: 
1. _____________________________________________
Record of Further Action Taken, if any, on Above Items in the Subsequent Open Session: 
1. _____________________________________________
Trustees Present: [LIST] 
Trustees Absent: [LIST ] 
I hereby certify that the foregoing is a true and correct record of the proceedings on the above date. 

______________________________________
President, Board of Trustees 
River Road Independent School District

CONFIDENTIAL: No one shall, without lawful authority, knowingly make public this certified agenda of a closed or executive session. Texas Gov't Code§ 551.104. A person who violates this subsection shall be guilty of a Class 8 misdemeanor and further shall be liable to any party injured or damaged thereby. Texas Gov't Code§ 551.144(a). 

A. Review and Approve Prior Meeting Minutes:

• July 13, 2026 - Regular Meeting

B. Review, Approve, and Accept Contributions to the District:

• Education Credit Union - Back to School District Lunch

• July 13, 2026 - Regular Meeting

• Education Credit Union - Back to School District Lunch

State Statute requires that change in the Budget adopted by the School Board at their June 2026 meeting (and amended at subsequent meetings) must be approved by the School Board if they change the major revenue sections of the budget or if they change any expenditure functions.
With our grants that we have recently received, the district is responsible
for a percentage of the total cost. Our safety and security grant covered
$349,164 and the district’s responsibility is $115,500. Our New Bus grant
covered $296,819 for 4 new buses and the cost of buses are $162,787 or a total of $651,150 and the district’s responsibility is $354,500. Finally, we
need to move money from fund balance to cover the remaining costs for our baseball/softball fields project. The remaining project including contingency will not exceed $75,000.

ADMINISTRATIVE RECOMMENDATIONS:
The attached budget amendment makes the following change in the school district’s budget:

• Move $115,500 from Fund Balance to Function 51 (Safety and Security)
• Move $354,500 from Fund Balance to Function 34 (Transportation)
• Move $75,000 from Fund Balance to Function 81 (Construction)

The Potter County 4-H is asking River Road ISD to sanction them as an extracurricular activity by adopting and approving the attached resolution.

Participation by 4-H members under provisions of this resolution is subject to all rules and regulations set forth under 19 Texas Administrative Code as interpreted by this Board and designated officials of this school district.

The administration recommends adoption of this resolution allowing 4-H to be considered an extracurricular activity for the 26-27 school year.
 

Potter County requests the agents listed on the enclosed Adjunct Faculty Agreement be awarded adjunct staff member status for the period of time indicated on the agreement.
Upon consideration and vote of in favor, the individuals named on the form are hereby named as adjunct faculty member(s) of River Road Independent School District subject to the following considerations and provisions of such appointment to wit:

1. This appointment shall commence on the­­­­­ 19 day of August, 2026 and remain in effect until the 19 day of August, 2027.

 2. This appointment will include the Texas A&M AgriLife Extension Service employees listed in the request as presented.

The Administration requests the board accept the 4-H Adjunct Faculty Request as Presented.
 

The Public Funds Investment Act requires the Investment Officer to submit a report to the governing board, not less than quarterly, of the investment activities of the school district. Attached is the quarterly investment report.

The Administration requests the Board approve the Quarterly Investment Report for the period of April 2026 through June 2026.
 

On June 22, 2026 the Board of Trustees held the required public hearing for the discussion of the proposed budget for 2026-2027. At that same meeting the board adopted the budget, but because the school district had not received certified values from the Chief Appraiser of the Potter-Randall Appraisal District, the Board did not adopt the tax rate that evening.

This is the presentation of a BOARD RESOLUTION setting of the property tax rates for the 2026 tax year. These property taxes will fund the M&O and the I&S budgets that the board approved in June.

I request that the Board adopts the 2026 Maintenance & Operations tax rate ($0.6597) and the Interest and Sinking Fund tax rate ($0.26).

House Bill 3372, enacted by the 89th Texas Legislature, created
Section 11.006 of the Texas Education Code, authorizing the board of trustees of an independent school district to approve a contract for personal services entered into by a district administrator with (a) an education business that provides services regarding the curriculum or administration of any school district;

The board is required to approve the Teacher Appraisal Calendar on an annual basis and was developed according to the commissioner’s recommended guidelines.

DNA(LOCAL) is also attached to give the board an insight as to who is eligible for evaluation every three years.

The Administration recommends approving the 2026-2027 Teacher Appraisal Calendar as presented.
 

An alternate appraiser is one who may appraise a teacher in place of the teacher’s supervisor and shall be approved by the Board as stated in local policy DNA. 

The administration recommends approving the list of T-TESS alternate appraisers as presented.
 

Every year, the board must adopt the district’s student code of conduct. We use the TASB "model student code of conduct" as the basis for this document because it has been vetted by TASB Legal Services. The district’s student code of conduct is an addendum to the campus student handbooks.

The Superintendent recommends the board approve the 2026-2027 District Student Code of Conduct as present.
 

The Underwood Law Firm has represented River Road ISD and several other school districts throughout the State of Texas. It benefits River Road to have access to two law firms for the district's legal needs.

The Administration recommends the Board approve the engagement of the Underwood Law Firm and authorize the Board President to execute the Legal Services Retainer Agreement as presented.
 

The Walsh Gallegos Trevino Russo and Kyle P.C. Law Firm has represented school districts throughout the State of Texas for thirty-five years and includes approximately sixty-five attorneys in seven offices, including an office located in Amarillo, Texas.  The office is staffed by Andrea Slater Gulley, a school attorney with nearly fifteen years of experience, who previously assisted River Road ISD on special education matters.
Enclosed in your packet is additional information regarding services offered by the Walsh Gallegos Firm, including information about the Firm’s Legal Services Retainer program.

The Administration recommends the Board approve the engagement of the Walsh Gallegos Law Firm and authorize the Board President to execute the Legal Services Retainer Agreement as presented.
 

The school district is required to engage a certified public accounting firm to conduct an audit of its financial records for the most recent fiscal year each year.

The district administration is recommending that Johnson & Sheldon, PLLC conduct the audit of the school district's most recent fiscal year as they have done in the past. The Texas Administrative Code (TAC Section 109.23) requires a firm that audits a school district to be a member of the AICPA Governmental Audit Quality Center. Johnson & Sheldon are members of this center.

The fees and costs for this service are approximately $43,000 - $45,000, plus travel and direct expenses at cost. An additional $1000 is charged for the District's TRS obligations, including Pension Benefits (GASB 68) and OPEB Healthcare Benefits (GASB 75) related to additional audit, accounting, and disclosure requirements. If applicable, an additional approximately $1500 is charged for new bond issuances for required additional bond and asset capitalization accounting and testing in applicable years only.

Please see the agreement letter for additional information.
 

The Superintendent recommends the following individuals be granted a District of Innovation Contract for the 26-27 School Year, Subject to Assignment.
 

Name	Years of Experience	Campus	Replacing	Contract
Jordan Shannon	0	Rolling Hills	Angela Nichol (2nd Grade)	187 days / 10 months