Meeting Agenda
1. CALL TO ORDER
1.1. Call Meeting to Order - President
1.2. Flag Salute
1.3. Roll Call - Minutes Clerk
2. PRESENTATIONS AND RECOGNITIONS
2.1. Recognition and Appreciation of Continuous Strategic Improvement (CSI) Committee Members
Ponca City Public Schools recognizes and extends its sincere appreciation to the members of the Continuous Strategic Improvement (CSI) Committee for their time, dedication, and thoughtful contributions throughout the strategic improvement process. Their collaboration, commitment, and willingness to share diverse perspectives have played an important role in shaping the District's vision and priorities for the future. The District is pleased to recognize these individuals for their service and commitment to the continued success of Ponca City Public Schools.
2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over the presentation of the November Employee of the Month and Friend of Education Awards to the following recipients.
Certified Employee of the Month - Brad Parent 
Math Teacher, Ponca City High School
Support Employee of the Month - Jimmy Burch
Computer Technician, Ponca City High School
Friend of Education - Cremers Construction
Matt Cremers
3. PUBLIC COMMENT
3.1. Comments From the Public
The Ponca City Board of Education recognizes the value of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings and ensure orderly conduct. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
4.1. Bond Planning and Listening Session Updates - Larin Davis
4.2. Presentation and Review of the Continuous Strategic Improvement (CSI) Plan
4.3. Review Proposed Revisions to Board Policies 5.12 Wellness and 6.2-4.1 Testing Employees and Applicants for Employment (Other Than Bus Drivers) with Regard to the Use of Alcohol and Illegal Chemical Substances
5. CONSIDER AND TAKE ACTION TO ADOPT THE CONTINUOUS STRATEGIC IMPROVEMENT PLAN AS PRESENTED DURING THE SUPERINTENDENT'S REPORT
6. CONSIDER AND TAKE ACTION TO APPROVE REVISIONS TO POLICIES 5.12 AND 6.2-4.1 AS PROPOSED DURING THE SUPERINTENDENT'S REPORT
7. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
7.1. Approval of the Minutes from the October 12, 2026, Regular Board Meeting
7.2. Approval of Surplus Resolution
7.3. Approval of the FY27 Budget Amendments
7.4. Approval of the FY27 Budget Analysis Reports
7.5. Approval of the FY27 Bond Fund Updates
7.6. Approval of the FY27 Change Order Listing as of November 4, 2026, for Funds 11, 21, 22, and 81 
7.7. Approval of FY27 General Fund 11 Encumbrances #986-#1141 in the amount of $230,765.92 
7.8. Approval of FY27 Building Fund 21 Encumbrances #118-#127 in the amount of $52,973.78
7.9. Approval of FY27 Child Nutrition Fund 22 Encumbrances #75-#82 in the amount of $124,060.80
7.10. Approval of FY27 Bond Fund 34 Encumbrances #6-#8 totaling $133,270.23
7.11. Approval of FY27 Bond Fund 35 Encumbrance #8 totaling $14,319
7.12. Approval of FY27 Gifts and Endowment Fund 81 Encumbrances #72-#117 in the amount of $24,707.29
7.13. Approval of Booster Club Reports
7.14. Approval of Activity Fund Reports
7.15. Approval of Out-of-State Travel
7.16. Approval of Treasurer’s Reports Ending September 30, 2026
7.17. Ratification & Approval of Payrolls
7.18. Approval of an Independent Contractor Agreement with a parent/guardian of a student enrolled at the Oklahoma School for the Deaf, identified as Agreement No. 1, effective October 19, 2026, through June 30, 2027, to provide transportation, parental representation at IEP meetings, and participation in related proceedings necessary to comply with the Individuals with Disabilities Education Act (IDEA), when applicable. The total cost is up to $3,000, funded by the General Fund/Special Services.
7.19. Approval of an Independent Contractor Agreement with a parent/guardian of a student enrolled at the Oklahoma School for the Deaf, identified as Agreement No. 2, effective October 19, 2026, through June 30, 2027, to provide transportation, parental representation at IEP meetings, and participation in related proceedings necessary to comply with the Individuals with Disabilities Education Act (IDEA), when applicable. The total cost is up to $3,000, funded by the General Fund/Special Services.
7.20. Approval of an agreement with BlueMark Energy, LLC, effective December 1, 2026, through March 31, 2027, to secure fixed wholesale natural gas rates for 50% of the District's anticipated natural gas consumption in December and March and 60% in January and February for meters currently serviced by BlueMark Energy. There is no additional cost to the District to enter into this agreement.
7.21. Approval of a quote from CDW-G, effective November 9, 2026, for a site license subscription to Adobe Creative Cloud All Apps. The total cost is $2,500, funded by the General Fund.
7.22. Approval of a Mutual Aid Agreement between the City of Ponca City and Ponca City Public Schools, effective November 9, 2026, through June 30, 2031, to provide mutual assistance with personnel and equipment in the event of a disaster or emergency exceeding either party's available resources. Assistance will be provided upon request and subject to the terms of the agreement. There is no cost to the District to enter into the agreement.
7.23. Approval of an Interlocal Cooperation Agreement between the City of Ponca City and Ponca City Public Schools, effective November 9, 2026, through November 8, 2027, to formalize the shared use, placement, and maintenance of playground equipment at Garfield Park (south of Garfield Elementary). The agreement establishes the District's responsibility for funding ongoing maintenance and repairs, subject to annual appropriations. There is no initial cost associated with entering into the agreement; however, future maintenance expenses will be the responsibility of the District.
7.24. Approval of an agreement with EMS LinQ, Inc., effective July 1, 2026, through June 30, 2027, for iSite website support and annual maintenance for the Child Nutrition Program, including mobile menus, interactive online menus with nutritional information, website hosting, and technical support for School Nutrition & Fitness. The total cost is $1,332.19, funded by the Child Nutrition Fund.
7.25. Approval of a Master Intergovernmental Cooperative Purchasing Agreement with Equalis Group, effective November 9, 2026. Participation provides the District access to competitively solicited contracts for goods and services, with any purchases subject to applicable Oklahoma procurement laws and District purchasing procedures. There is no cost to the District to enter into this agreement, and any future purchases will be made at the District's discretion and subject to applicable purchasing procedures.
7.26. Approval of an agreement with Evaluation Works, LLC, effective October 20, 2026, through June 30, 2027, to provide Spanish-language psychoeducational services to students enrolled in Ponca City Public Schools (PCPS) who are identified by District personnel, with appropriate parental consent and in accordance with applicable requirements. The total cost of the agreement is $4,500, funded by the General Fund/Special Services.
7.27. Approval of a quote from Evans & Associates, effective November 9, 2026, for District snow and/or ice removal as needed for the 2026-27 winter season. The cost is up to $9,000, funded by the Building Fund.
7.28. Approval of an agreement with FilteredNet, effective November 9, 2026, through July 9, 2028, for a cloud-based platform to track educational technology software investments and monitor compliance with student data privacy and security requirements. The total cost is $14,319, funded by Bond 35.
7.29. Approval of a quote from iknowit, effective November 1, 2026, through May 31, 2027, for a site license to iknowit.com, an interactive math practice website for Woodlands Elementary. The total cost is $218.75, funded by Title I.
7.30. Approval of a quote from IXL Learning, effective November 1, 2026, through June 30, 2027, for an online instructional platform and implementation services for First Lutheran School. IXL provides personalized learning opportunities through interactive lessons, skill-building exercises, and immediate feedback to support student achievement. The total cost is $3,335, funded by Title I.
7.31. Approval of a quote from Joyful Reading Co., effective November 10, 2026, through June 30, 2027, for Beanstack, an interactive reading engagement platform designed to supplement the District's existing Accelerated Reader (AR) program for Woodlands Elementary. Beanstack allows schools and classrooms to create reading challenges, track reading activity, and recognize student progress. The platform is intended to motivate students, encourage consistent independent reading habits, and foster a positive reading culture. The total cost is $3,290, funded by Title I.
7.32. Approval of an agreement with Kagan to provide a five-day workshop for District personnel. This workshop will equip educators with practical techniques to encourage active participation, promote collaboration, and improve student understanding and retention of instructional content. The workshop will be held May 24–28, 2027, and will accommodate 30 participants from Ponca City Public Schools, with registration also open to educators outside the District. The total cost is $22,470, funded by Title II.
7.33. Approval of an agreement with Chris Littlecook, effective November 19–20, 2026, to provide educational programs on Native American heritage throughout the District during Native American Heritage Month. The cost is $400, funded by Title VI.
7.34. Approval of an agreement with Littlebear Littlecook, effective November 19–20, 2026, to provide musical performances at mini pow-wows during Native American Heritage Month. The total cost is $600, funded by Title VI.
7.35. Approval of the ratification of an agreement with Medical Air Services Association (MASA), effective for the 2026-27 fiscal year. MASA Medical Transport Solutions will provide air and ground ambulance services for participating District employees. Employees who elect to enroll in this service will pay a monthly premium through payroll deduction. There is no cost to the District.
7.36. Approval of a quote from Music Play (Themes and Variations), effective October 2026 through May 2027, for one subscription to MusicplayOnline for Woodlands Elementary. MusicplayOnline is a digital music education platform that provides standards-aligned instructional resources, lesson materials, assessments, and interactive activities that support elementary music instruction and music literacy development. The total cost is $176, funded by the General Fund/Instructional.
7.37. Approval of an estimate from OATECA, effective November 9, 2026, through June 30, 2027, for an annual educator license for electronic data input for student assessments and data collection, including access to OATECA Academy. The total cost is $75, funded by the General Fund.
7.38. Approval of an agreement with Oklahoma State University (OSU) and the Oklahoma Public School Resource Center (OPSRC), effective for the 2026-27 school year, establishing a Registered Teaching Apprentice Pathway teacher preparation partnership between OSU, OPSRC, and Ponca City Public Schools. There is no cost to the District.
7.39. Approval of the ratification of an agreement with The Public Group, LLC for the 2026-2027 fiscal year to buy and sell surplus items through an online public surplus auction site. There is no cost to the District.
7.40. Approval of a quote from Sober Brothers, effective November 9, 2026, for District snow and/or ice removal as needed for the 2026-27 winter season. The cost is up to $9,000, funded by the Building Fund.
7.41. Approval of an agreement with Pius Spottedhorsechief, effective December 4, 2026, to provide DJ and emcee services for Native American Heritage Night, held in conjunction with the varsity basketball game. Services will include music and announcements during the pregame recognition activities. The total cost is $1,050, funded by the General Fund/Native Youth Community Project.
8. ACTION ITEMS (MOTION REQUIRED)
8.1. Consider and Take Action on Setting the Date, Time, and Location for the 2027 Regular Board Meetings
8.2. Consider and Take Action on the Approval of the 2026-27 Sudden Cardiac Emergency Response Plans for Ponca City Public Schools District Sites
8.3. Consider and Take Action to Approve Recurring Fundraising Activities for the 2026-27 School Year
8.4. Consider and Take Action to Approve a Resolution Authorizing the Superintendent to Apply for and Accept Grant Funding Through the Oklahoma Opioid Abatement Grant Program
8.5. Consider and Take Action to Approve a Resolution Authorizing a Partnership with the Oklahoma Public Schools Foundation
8.6. Consider and Take Action to Approve a Proposal from Evans & Associates, Effective for the 2026-27 Fiscal Year, for Parking Lot Remediation at Trout Elementary
8.7. Consider and Take Action to Approve a Proposal from Evans & Associates, Effective for the 2026-27 Fiscal Year, for Parking Lot Remediation at Liberty Elementary
9. CONSIDER AND TAKE ACTION TO CONVENE IN EXECUTIVE SESSION PURSUANT TO 25 O.S. § 307(B)(1) TO DISCUSS THE EVALUATION OF THE SUPERINTENDENT OF SCHOOLS
10. RETURN TO OPEN SESSION
11. RECITAL BY THE BOARD PRESIDENT THAT MINUTES OF THE EXECUTIVE SESSION WERE KEPT AND WILL REMAIN CONFIDENTIAL AS REQUIRED BY LAW
12. CONSIDER AND TAKE ACTION TO EMPLOY, TO ACCEPT THE RESIGNATION OF, TO REASSIGN, AND TO ENTER INTO AN EXTRA-DUTY CONTRACT WITH THOSE INDIVIDUALS AS LISTED ON THE ATTACHED DETAILED REPORTS
13. NEW BUSINESS
14. ADJOURNMENT (Motion required)
Agenda Item Details Reload Your Meeting
Meeting: November 9, 2026 at 5:00 PM - Regular Board of Education Meeting
Agenda Item:
1. CALL TO ORDER
Agenda Item:
1.1. Call Meeting to Order - President
Agenda Item:
1.2. Flag Salute
Agenda Item:
1.3. Roll Call - Minutes Clerk
Agenda Item:
2. PRESENTATIONS AND RECOGNITIONS
Agenda Item:
2.1. Recognition and Appreciation of Continuous Strategic Improvement (CSI) Committee Members
Ponca City Public Schools recognizes and extends its sincere appreciation to the members of the Continuous Strategic Improvement (CSI) Committee for their time, dedication, and thoughtful contributions throughout the strategic improvement process. Their collaboration, commitment, and willingness to share diverse perspectives have played an important role in shaping the District's vision and priorities for the future. The District is pleased to recognize these individuals for their service and commitment to the continued success of Ponca City Public Schools.
Agenda Item:
2.2. Presentation of the Employee of the Month and Friend of Education Awards
The President of the Board will preside over the presentation of the November Employee of the Month and Friend of Education Awards to the following recipients.
Certified Employee of the Month - Brad Parent 
Math Teacher, Ponca City High School
Support Employee of the Month - Jimmy Burch
Computer Technician, Ponca City High School
Friend of Education - Cremers Construction
Matt Cremers
Agenda Item:
3. PUBLIC COMMENT
Agenda Item:
3.1. Comments From the Public
The Ponca City Board of Education recognizes the value of public comment on educational issues and the importance of involving members of the public in board meetings. The board has established guidelines to govern public participation in board meetings and ensure orderly conduct. After checking in with the board clerk, individuals or groups wishing to speak during the public comment period must provide the following information, in writing, in order to speak before the board:
 
• Name and address of the individual
• The agenda action item(s) the individual wishes to address
• The organization the individual represents or is affiliated with, if applicable
 
Anyone who would like to speak to the board during the public comment period of the meeting must check in with the board clerk at least 15 minutes prior to the start of the board meeting. There will be a form available they will need to fill out and return to the board clerk before they can be heard by the board.

Participants must be recognized by the president or other presiding officer and must preface their comments with an announcement of their name and group affiliation, if applicable. Comments of the speaker must relate to an item on the meeting agenda. Generally, participants shall be limited to comments of a maximum of three (3) minutes duration unless altered by the presiding officer, with the approval of the board. All public comments during any one regular meeting shall be limited to no more than fifteen (15) minutes. No participant may speak more than once during a single meeting. All statements shall be directed to the presiding officer; no participant may address or question board members individually.

For more information regarding Speaking Privileges of the Public, please refer to Board Policy 1.3-6.0 Speaking Privileges of the Public, which is available at the board meeting, or in the board policy manual located on the district website, www.pcps.us, under Board of Education.
Agenda Item:
4. SUPERINTENDENT’S REPORT WITH POTENTIAL BOARD DISCUSSION AND ACTION
Agenda Item:
4.1. Bond Planning and Listening Session Updates - Larin Davis
Agenda Item:
4.2. Presentation and Review of the Continuous Strategic Improvement (CSI) Plan
Commentary:
The Continuous Strategic Improvement (CSI) Plan represents the culmination of a collaborative planning process involving District staff, students, parents, and community stakeholders. The plan establishes the District's strategic priorities, goals, and direction for continuous improvement and will serve as a framework for guiding future decisions and initiatives. The plan is presented for Board review and consideration for formal adoption.
Agenda Item:
4.3. Review Proposed Revisions to Board Policies 5.12 Wellness and 6.2-4.1 Testing Employees and Applicants for Employment (Other Than Bus Drivers) with Regard to the Use of Alcohol and Illegal Chemical Substances
Commentary:
The proposed revisions to Policy 5.12 Wellness reflect changes to Oklahoma law enacted through Senate Bill 1481 (2026), amending 70 O.S. § 11-103.9. The revisions establish forty (40) minutes of daily recess for students in full-day kindergarten through fifth grade, clarify physical education and physical activity requirements, and establish expectations for supervised, unstructured play.

Additional revisions clarify indoor recess procedures and align policy language with current District practices. These updates ensure compliance with state law while maintaining the District's commitment to student health and wellness.

The proposed revision to Policy 6.2-4.1, Testing Employees and Applicants for Employment (Other Than Bus Drivers) With Regard to the Use of Alcohol and Illegal Chemical Substances, aligns the District's policy with House Bill 3127, effective November 1, 2026. The revisions update provisions regarding medical marijuana testing, employee protections, and the circumstances under which the District may take employment action based on a positive marijuana test.
Attachments:
Agenda Item:
5. CONSIDER AND TAKE ACTION TO ADOPT THE CONTINUOUS STRATEGIC IMPROVEMENT PLAN AS PRESENTED DURING THE SUPERINTENDENT'S REPORT
Agenda Item:
6. CONSIDER AND TAKE ACTION TO APPROVE REVISIONS TO POLICIES 5.12 AND 6.2-4.1 AS PROPOSED DURING THE SUPERINTENDENT'S REPORT
Agenda Item:
7. CONSENT AGENDA
Motion required for the approval of the Consent Agenda as printed or as amended.  Board members may, however, call for a separate vote on any or all items listed on the Consent Agenda.
Agenda Item:
7.1. Approval of the Minutes from the October 12, 2026, Regular Board Meeting
Attachments:
Agenda Item:
7.2. Approval of Surplus Resolution
Commentary:
Approval of a resolution declaring certain District-owned furniture, equipment, and miscellaneous property as surplus. The items listed in the attachment are located at various District sites and are no longer needed for school purposes because of age, condition, obsolescence, or because they have reached the end of their useful life. Upon approval, the District will dispose of the items in accordance with applicable law and District procedures.
Agenda Item:
7.3. Approval of the FY27 Budget Amendments
Agenda Item:
7.4. Approval of the FY27 Budget Analysis Reports
Agenda Item:
7.5. Approval of the FY27 Bond Fund Updates
Agenda Item:
7.6. Approval of the FY27 Change Order Listing as of November 4, 2026, for Funds 11, 21, 22, and 81 
Agenda Item:
7.7. Approval of FY27 General Fund 11 Encumbrances #986-#1141 in the amount of $230,765.92 
Attachments:
Agenda Item:
7.8. Approval of FY27 Building Fund 21 Encumbrances #118-#127 in the amount of $52,973.78
Attachments:
Agenda Item:
7.9. Approval of FY27 Child Nutrition Fund 22 Encumbrances #75-#82 in the amount of $124,060.80
Attachments:
Agenda Item:
7.10. Approval of FY27 Bond Fund 34 Encumbrances #6-#8 totaling $133,270.23
Attachments:
Agenda Item:
7.11. Approval of FY27 Bond Fund 35 Encumbrance #8 totaling $14,319
Attachments:
Agenda Item:
7.12. Approval of FY27 Gifts and Endowment Fund 81 Encumbrances #72-#117 in the amount of $24,707.29
Attachments:
Agenda Item:
7.13. Approval of Booster Club Reports
Commentary:
Booster Club Reports include Fundraiser Requests, Sanctioning Agreements, and Budgets.
Agenda Item:
7.14. Approval of Activity Fund Reports
Commentary:
Activity Fund Reports include Activity Fund Requests, Budgets, Resolutions, and the Revenue/Expenditure Summary.
Agenda Item:
7.15. Approval of Out-of-State Travel
Commentary:
J. Fincher, M. Brown, S. McDaniel, B. Kindsfather, D. Snelding to Pasadena, CA, December 2-4, 2026; K. Pressnall to Phoenix, AZ, December 2-4, 2026; S. McGee to Scottsdale, AZ, December 7-9, 2026; S. Parks to Phoenix, AZ, December 10-15, 2026; V. Fisher, M. Brown, N. Waters, C. Brown, K. Guenther, C. Reece to Las Vegas, NV, January 16-18, 2027; R. Shelton, S. Lamar, L. Layton, J. Hallemeier, V. Gowdy, A. Naile to Atlanta, GA, January 28-29, 2027; S. Taglialatela to Tampa, FL, February 6-9, 2027; C. Wilson to New York, NY, February 24-27, 2027; C. Slizewski to Las Vegas, NV, February 24-25, 2027; S. Sattre, T. Sacket, A. Labombard, S. Danks to Las Vegas, NV, February 24-27, 2027; H. LaRue, E. Stewart, K. Grass to Las Vegas, NV, February 25-27, 2027; K. Hughes, C. Regnier, S. Keith, B. Sikes to Las Vegas, NV, February 26-27, 2027; J. Dye to Washington, DC, April 1-4, 2027.
Agenda Item:
7.16. Approval of Treasurer’s Reports Ending September 30, 2026
Commentary:
Treasurer's Reports consist of the Investment Report, Cash Balance Report, and the Year-to-Date Revenue/Expenditures Report.
Agenda Item:
7.17. Ratification & Approval of Payrolls
Agenda Item:
7.18. Approval of an Independent Contractor Agreement with a parent/guardian of a student enrolled at the Oklahoma School for the Deaf, identified as Agreement No. 1, effective October 19, 2026, through June 30, 2027, to provide transportation, parental representation at IEP meetings, and participation in related proceedings necessary to comply with the Individuals with Disabilities Education Act (IDEA), when applicable. The total cost is up to $3,000, funded by the General Fund/Special Services.
Agenda Item:
7.19. Approval of an Independent Contractor Agreement with a parent/guardian of a student enrolled at the Oklahoma School for the Deaf, identified as Agreement No. 2, effective October 19, 2026, through June 30, 2027, to provide transportation, parental representation at IEP meetings, and participation in related proceedings necessary to comply with the Individuals with Disabilities Education Act (IDEA), when applicable. The total cost is up to $3,000, funded by the General Fund/Special Services.
Agenda Item:
7.20. Approval of an agreement with BlueMark Energy, LLC, effective December 1, 2026, through March 31, 2027, to secure fixed wholesale natural gas rates for 50% of the District's anticipated natural gas consumption in December and March and 60% in January and February for meters currently serviced by BlueMark Energy. There is no additional cost to the District to enter into this agreement.
Agenda Item:
7.21. Approval of a quote from CDW-G, effective November 9, 2026, for a site license subscription to Adobe Creative Cloud All Apps. The total cost is $2,500, funded by the General Fund.
Agenda Item:
7.22. Approval of a Mutual Aid Agreement between the City of Ponca City and Ponca City Public Schools, effective November 9, 2026, through June 30, 2031, to provide mutual assistance with personnel and equipment in the event of a disaster or emergency exceeding either party's available resources. Assistance will be provided upon request and subject to the terms of the agreement. There is no cost to the District to enter into the agreement.
Agenda Item:
7.23. Approval of an Interlocal Cooperation Agreement between the City of Ponca City and Ponca City Public Schools, effective November 9, 2026, through November 8, 2027, to formalize the shared use, placement, and maintenance of playground equipment at Garfield Park (south of Garfield Elementary). The agreement establishes the District's responsibility for funding ongoing maintenance and repairs, subject to annual appropriations. There is no initial cost associated with entering into the agreement; however, future maintenance expenses will be the responsibility of the District.
Agenda Item:
7.24. Approval of an agreement with EMS LinQ, Inc., effective July 1, 2026, through June 30, 2027, for iSite website support and annual maintenance for the Child Nutrition Program, including mobile menus, interactive online menus with nutritional information, website hosting, and technical support for School Nutrition & Fitness. The total cost is $1,332.19, funded by the Child Nutrition Fund.
Agenda Item:
7.25. Approval of a Master Intergovernmental Cooperative Purchasing Agreement with Equalis Group, effective November 9, 2026. Participation provides the District access to competitively solicited contracts for goods and services, with any purchases subject to applicable Oklahoma procurement laws and District purchasing procedures. There is no cost to the District to enter into this agreement, and any future purchases will be made at the District's discretion and subject to applicable purchasing procedures.
Agenda Item:
7.26. Approval of an agreement with Evaluation Works, LLC, effective October 20, 2026, through June 30, 2027, to provide Spanish-language psychoeducational services to students enrolled in Ponca City Public Schools (PCPS) who are identified by District personnel, with appropriate parental consent and in accordance with applicable requirements. The total cost of the agreement is $4,500, funded by the General Fund/Special Services.
Agenda Item:
7.27. Approval of a quote from Evans & Associates, effective November 9, 2026, for District snow and/or ice removal as needed for the 2026-27 winter season. The cost is up to $9,000, funded by the Building Fund.
Agenda Item:
7.28. Approval of an agreement with FilteredNet, effective November 9, 2026, through July 9, 2028, for a cloud-based platform to track educational technology software investments and monitor compliance with student data privacy and security requirements. The total cost is $14,319, funded by Bond 35.
Agenda Item:
7.29. Approval of a quote from iknowit, effective November 1, 2026, through May 31, 2027, for a site license to iknowit.com, an interactive math practice website for Woodlands Elementary. The total cost is $218.75, funded by Title I.
Agenda Item:
7.30. Approval of a quote from IXL Learning, effective November 1, 2026, through June 30, 2027, for an online instructional platform and implementation services for First Lutheran School. IXL provides personalized learning opportunities through interactive lessons, skill-building exercises, and immediate feedback to support student achievement. The total cost is $3,335, funded by Title I.
Agenda Item:
7.31. Approval of a quote from Joyful Reading Co., effective November 10, 2026, through June 30, 2027, for Beanstack, an interactive reading engagement platform designed to supplement the District's existing Accelerated Reader (AR) program for Woodlands Elementary. Beanstack allows schools and classrooms to create reading challenges, track reading activity, and recognize student progress. The platform is intended to motivate students, encourage consistent independent reading habits, and foster a positive reading culture. The total cost is $3,290, funded by Title I.
Agenda Item:
7.32. Approval of an agreement with Kagan to provide a five-day workshop for District personnel. This workshop will equip educators with practical techniques to encourage active participation, promote collaboration, and improve student understanding and retention of instructional content. The workshop will be held May 24–28, 2027, and will accommodate 30 participants from Ponca City Public Schools, with registration also open to educators outside the District. The total cost is $22,470, funded by Title II.
Agenda Item:
7.33. Approval of an agreement with Chris Littlecook, effective November 19–20, 2026, to provide educational programs on Native American heritage throughout the District during Native American Heritage Month. The cost is $400, funded by Title VI.
Agenda Item:
7.34. Approval of an agreement with Littlebear Littlecook, effective November 19–20, 2026, to provide musical performances at mini pow-wows during Native American Heritage Month. The total cost is $600, funded by Title VI.
Agenda Item:
7.35. Approval of the ratification of an agreement with Medical Air Services Association (MASA), effective for the 2026-27 fiscal year. MASA Medical Transport Solutions will provide air and ground ambulance services for participating District employees. Employees who elect to enroll in this service will pay a monthly premium through payroll deduction. There is no cost to the District.
Agenda Item:
7.36. Approval of a quote from Music Play (Themes and Variations), effective October 2026 through May 2027, for one subscription to MusicplayOnline for Woodlands Elementary. MusicplayOnline is a digital music education platform that provides standards-aligned instructional resources, lesson materials, assessments, and interactive activities that support elementary music instruction and music literacy development. The total cost is $176, funded by the General Fund/Instructional.
Agenda Item:
7.37. Approval of an estimate from OATECA, effective November 9, 2026, through June 30, 2027, for an annual educator license for electronic data input for student assessments and data collection, including access to OATECA Academy. The total cost is $75, funded by the General Fund.
Agenda Item:
7.38. Approval of an agreement with Oklahoma State University (OSU) and the Oklahoma Public School Resource Center (OPSRC), effective for the 2026-27 school year, establishing a Registered Teaching Apprentice Pathway teacher preparation partnership between OSU, OPSRC, and Ponca City Public Schools. There is no cost to the District.
Agenda Item:
7.39. Approval of the ratification of an agreement with The Public Group, LLC for the 2026-2027 fiscal year to buy and sell surplus items through an online public surplus auction site. There is no cost to the District.
Agenda Item:
7.40. Approval of a quote from Sober Brothers, effective November 9, 2026, for District snow and/or ice removal as needed for the 2026-27 winter season. The cost is up to $9,000, funded by the Building Fund.
Agenda Item:
7.41. Approval of an agreement with Pius Spottedhorsechief, effective December 4, 2026, to provide DJ and emcee services for Native American Heritage Night, held in conjunction with the varsity basketball game. Services will include music and announcements during the pregame recognition activities. The total cost is $1,050, funded by the General Fund/Native Youth Community Project.
Agenda Item:
8. ACTION ITEMS (MOTION REQUIRED)
Agenda Item:
8.1. Consider and Take Action on Setting the Date, Time, and Location for the 2027 Regular Board Meetings
Commentary:
Pursuant to 25 O.S. § 311(A)(1) and (A)(5), public school districts are required to provide written notice to the county clerk in which the district is principally located by December 15 of each year, identifying the dates, times, and locations of all regularly scheduled Board meetings for the following calendar year. The proposed 2027 schedule continues the Board's regular meetings on the second Monday of each month at 5:00 p.m.  
Attachments:
Agenda Item:
8.2. Consider and Take Action on the Approval of the 2026-27 Sudden Cardiac Emergency Response Plans for Ponca City Public Schools District Sites
Commentary:
These site-specific plans establish procedures for responding to sudden cardiac emergencies, including the recognition of cardiac arrest, activation of emergency medical services, administration of CPR, and use of automated external defibrillators (AEDs). The plans outline emergency response protocols and responsibilities to ensure a timely, coordinated response at each District site. In accordance with the Chase Morris Sudden Cardiac Arrest Prevention Act (70 O.S. § 24-156(I)(9)), the plans are presented for annual Board review and approval.
Agenda Item:
8.3. Consider and Take Action to Approve Recurring Fundraising Activities for the 2026-27 School Year
Commentary:
Approval of recurring fundraising activities for the 2026-2027 school year will provide flexibility for school organizations and student groups when fundraising dates are established or changed by participating businesses. These activities include book fairs, Freddy's Night, Jostens pictures/yearbooks, Marco's Pizza, Sonic Cards, Arby's Night, class fees (if on the fee schedule), silent auctions, bingo nights, World's Finest Chocolate, and Tidal Wave Car Wash. This approval would allow the identified fundraising activities to be scheduled and conducted throughout the school year without requiring separate Board approval for each occurrence. Any associated agreements requiring Board approval would continue to be presented to the Board in accordance with established District policies and procedures.
Agenda Item:
8.4. Consider and Take Action to Approve a Resolution Authorizing the Superintendent to Apply for and Accept Grant Funding Through the Oklahoma Opioid Abatement Grant Program
Commentary:
Approval of a resolution authorizing the Superintendent to submit grant applications to the Oklahoma Opioid Abatement Grant Program, accept grant awards on behalf of the District, and execute necessary documents related to the grant. Funding would support substance-use prevention education, intervention services, restorative alternatives to suspension, student and family support, and access to appropriate mental health and substance-use resources through initiatives including the RESET (Restorative Education, Support, and Empowerment for Tomorrow) program.
Agenda Item:
8.5. Consider and Take Action to Approve a Resolution Authorizing a Partnership with the Oklahoma Public Schools Foundation
Commentary:
Approval of a resolution authorizing a partnership with the Oklahoma Public Schools Foundation (OKPSF) to facilitate charitable contributions eligible for tax credits under the Oklahoma Equal Opportunity Education Scholarship Act to support innovative educational programs aligned with District priorities. OKPSF describes its role as processing donations, managing donor documentation, conducting compliance reviews, distributing funds, and completing required reporting. Any supported program must meet applicable requirements; this action authorizes the partnership and does not approve a specific project. The Superintendent or designee would coordinate implementation.
Agenda Item:
8.6. Consider and Take Action to Approve a Proposal from Evans & Associates, Effective for the 2026-27 Fiscal Year, for Parking Lot Remediation at Trout Elementary
Commentary:
Work includes full-depth pavement patching adjacent to campus sidewalks and street approaches, removal of designated trip hazards, and a protective asphalt overlay for the remaining parking facility to enhance safety and prevent further structural deterioration at Trout Elementary west parking lot. The total cost is $52,873.78, funded by Bond 34.
Agenda Item:
8.7. Consider and Take Action to Approve a Proposal from Evans & Associates, Effective for the 2026-27 Fiscal Year, for Parking Lot Remediation at Liberty Elementary
Commentary:
Work includes full-depth pavement patching adjacent to campus sidewalks and street approaches, removal of designated trip hazards, and a protective asphalt overlay for the remaining parking facility to enhance safety and prevent further structural deterioration at Liberty Elementary west parking lot. The total cost is $79,537.50, funded by Bond 34.
Agenda Item:
9. CONSIDER AND TAKE ACTION TO CONVENE IN EXECUTIVE SESSION PURSUANT TO 25 O.S. § 307(B)(1) TO DISCUSS THE EVALUATION OF THE SUPERINTENDENT OF SCHOOLS
Agenda Item:
10. RETURN TO OPEN SESSION
Agenda Item:
11. RECITAL BY THE BOARD PRESIDENT THAT MINUTES OF THE EXECUTIVE SESSION WERE KEPT AND WILL REMAIN CONFIDENTIAL AS REQUIRED BY LAW
Agenda Item:
12. CONSIDER AND TAKE ACTION TO EMPLOY, TO ACCEPT THE RESIGNATION OF, TO REASSIGN, AND TO ENTER INTO AN EXTRA-DUTY CONTRACT WITH THOSE INDIVIDUALS AS LISTED ON THE ATTACHED DETAILED REPORTS
Attachments:
Agenda Item:
13. NEW BUSINESS
Agenda Item:
14. ADJOURNMENT (Motion required)

Web Viewer