Meeting Agenda
I. INTRODUCTORY ITEMS
I.A. Welcome and Call to Order
I.A.1. Guests
I.B. Vision and Mission Statements
I.C. Pledge of Allegiance
II. DISTRICT UPDATES
II.A. OLAG Auditor Presentation
II.B. Board Response to Audit
II.C. Student Board Member Items
II.D. South Summit High School Data Report
II.E. Director Reports
II.F. Superintendent Update
II.G. Business Administrator Update
III. PUBLIC INPUT
IV. PROCEDURAL UPDATE
IV.A. Procedural Update for 3007-B Public Use of Buildings and Grounds
IV.B. Procedural Update for 4012-A: Graduation Requirements
IV.C. New Procedure 4021-A: Concurrent Enrollment
IV.D. Procedure 5081-A Employee Ethical Standards and Codes of Conduct
V. RECESS
VI. ACTION ITEMS
VI.A. 2026 College Application Week
VI.B. Declaration of Schools as Open or Closed
VI.C. Holiday Lunches
VI.D. **Consent Agenda Instructions**
VI.E. Consent Agenda
VI.E.1. September 14, 2026 Meeting Minutes
VI.E.2. Sep 2026 Financials
VI.E.3. New Hires
VI.E.3.a.
  1. New Employees
VI.E.4. Volunteers with approved background checks
VI.E.5. Homeschool Affidavits
VI.E.6. Policies for 2nd Reading
VI.E.6.a. Update Policy 6029: Safe Schools - 2nd Reading
VI.E.6.b. Update Policy 6038 Reporting Child Abuse - 2nd Reading
VI.E.6.c. Policy 6052 - Acceptable Use of Internet and Technology - 2nd Reading
VI.E.6.d. Policy 6062: Student Groups/Clubs update - 2nd Reading
VI.E.6.e. Policy 6067: Sexual Harassment Update - 2nd Reading
VI.E.7. Out of State Travel Requests
VI.E.8. Miscellaneous
VI.F. Policy 2001 - Budgeting Policy - 1st Reading
VI.G. Policy 2009 - Conflict of Interest - 1st Reading
VI.H. Policy 4021: Concurrent Enrollment - 1st Reading
VI.I. Policy 5022 - Leave Benefits for 1st Reading
VI.J. Policy 5042 Background Checks - 1st Reading
VI.K. Policy 5081 - Employee Ethical Standards and Codes of Conduct - 1st Reading
VI.L. Policy 5085 - Employment Student Support and Scope of Practice - 1st Reading
VII. BOARD ITEMS
VII.A. Board Items
VIII. CLOSED SESSION
IX. ADJOURNMENT
Agenda Item Details Reload Your Meeting



 
Meeting: October 12, 2026 at 6:00 PM - Board of Education Regular Meeting
Subject:
I. INTRODUCTORY ITEMS
Subject:
I.A. Welcome and Call to Order
Subject:
I.A.1. Guests
Subject:
I.B. Vision and Mission Statements
Description:

Superintendent Maughan will review the Vision and Mission Statements
Vision Statement:

South Summit School District — valuing individuals and preparing them for success.

Mission Statement:

We support, empower, and inspire individuals to promote and achieve academic and character excellence.
Subject:
I.C. Pledge of Allegiance
Description:
Board Member Eckert will lead the Pledge of Allegiance
Subject:
II. DISTRICT UPDATES
Subject:
II.A. OLAG Auditor Presentation
Subject:
II.B. Board Response to Audit
Speaker(s):
Board President Weller
Description:
Board response to OLAG Audit 
Clip Legislative Audit Subcommittee
Subject:
II.C. Student Board Member Items
Subject:
II.D. South Summit High School Data Report
Speaker(s):
Principal Kena Woolstenhulme
Subject:
II.E. Director Reports
Description:
Shelley Halverson and Cindy Butterfield data report
Subject:
II.F. Superintendent Update
Description:
  1. Use of Student Data in Board Meeting Discussions
  2. October 1 Enrollment
  3. Percentage of Free/Reduced lunches
  4. Fee Waivers
  5. Panorama
Subject:
II.G. Business Administrator Update
Description:

  1. 20-Year Facilities Master Plan Update

    The District is currently meeting with school administrators to identify and prioritize capital improvement projects for the upcoming fiscal year. Our focus is on evaluating projects associated with Phase I of the 20-Year Facilities Master Plan, with consideration given to safety, facility needs, and available funding.

    Projects currently under consideration include:

    High School Parking: Additional parking to address current and future needs.High School Safety Improvements: Potential safety enhancements to the front of the high school, including student and pedestrian safety. Bus Garage: Prioritizing deferred maintenance needs and necessary facility improvements. High School Football Field and Track: Evaluate renovating or replacing the existing football field and track, scoreboard, and lighting.
  2. As we complete discussions with administrators, we will further evaluate project priorities, estimated costs, and funding availability. A proposed list of projects for the upcoming fiscal year will be presented to the Board for consideration in November or December of this year.
Subject:
III. PUBLIC INPUT
Subject:
IV. PROCEDURAL UPDATE
Subject:
IV.A. Procedural Update for 3007-B Public Use of Buildings and Grounds
Description:
Corrected some spelling and grammar. 
Attachments:
Subject:
IV.B. Procedural Update for 4012-A: Graduation Requirements
Speaker(s):
Superintendent
Description:
Updated the graduation requirements in Procedure 4012-A to remove the Civics Test requirement and replace it with the American Constitutional Government course.   
Subject:
IV.C. New Procedure 4021-A: Concurrent Enrollment
Speaker(s):
Superintendent
Description:
Updated the procedures to match state code. This procedure was tabled in the September Meeting. The board asked the information about fees and graduation be moved back into the policy. 
Subject:
IV.D. Procedure 5081-A Employee Ethical Standards and Codes of Conduct
Description:
Updated to align with Model Policy, name changed to Employee Codes of Conduct, and state codes updated. 
Subject:
V. RECESS
Subject:
VI. ACTION ITEMS
Subject:
VI.A. 2026 College Application Week
Attachments:
Subject:
VI.B. Declaration of Schools as Open or Closed
Description:
Based on the enrollment report provided by Superintendent Maughan, the board will declare the schools open or closed for Open Enrollment for the 2027-2028 school year. 
Subject:
VI.C. Holiday Lunches
Description:
The board will discuss providing lunch for employees during the holidays.
Subject:
VI.D. **Consent Agenda Instructions**
Description:
The Chair or Board Secretary will present the consent agenda and invite members to request that any item be removed for separate discussion and vote. The remaining consent agenda items will be considered for approval by a single vote.
Subject:
VI.E. Consent Agenda
Subject:
VI.E.1. September 14, 2026 Meeting Minutes
Subject:
VI.E.2. Sep 2026 Financials
Description:
1.  September 2026 - Expense Report
2 - September 2026 - Revenue Report
3 - September 2026 - Vendor Payments
Subject:
VI.E.3. New Hires
Subject:
VI.E.3.a.
  1. New Employees
Description:
Kimberly Sage Matthews - SSAFC
Jalene Richman - Substitute
Subject:
VI.E.4. Volunteers with approved background checks
Subject:
VI.E.5. Homeschool Affidavits
Subject:
VI.E.6. Policies for 2nd Reading
Subject:
VI.E.6.a. Update Policy 6029: Safe Schools - 2nd Reading
Speaker(s):
Superintendent
Description:
Corporal Punishment is defined in this update to Policy 6029: Safe Schools.
Subject:
VI.E.6.b. Update Policy 6038 Reporting Child Abuse - 2nd Reading
Speaker(s):
Superintendent
Description:
Split the procedures off this policy.
Subject:
VI.E.6.c. Policy 6052 - Acceptable Use of Internet and Technology - 2nd Reading
Subject:
VI.E.6.d. Policy 6062: Student Groups/Clubs update - 2nd Reading
Speaker(s):
Superintendent
Description:
Updates are being made based on legislation.
Subject:
VI.E.6.e. Policy 6067: Sexual Harassment Update - 2nd Reading
Speaker(s):
Superintendent
Description:
Updates based on current legislation.
Subject:
VI.E.7. Out of State Travel Requests
Description:
  1. 8624866 - Drill Team Nationals - Orlando, FL
Subject:
VI.E.8. Miscellaneous
Subject:
VI.F. Policy 2001 - Budgeting Policy - 1st Reading
Subject:
VI.G. Policy 2009 - Conflict of Interest - 1st Reading
Subject:
VI.H. Policy 4021: Concurrent Enrollment - 1st Reading
Speaker(s):
Superintendent
Description:
This policy was tabled in the September Board Meeting. The Board requested that the fees and graduation information be added back into the policy. 
Subject:
VI.I. Policy 5022 - Leave Benefits for 1st Reading
Subject:
VI.J. Policy 5042 Background Checks - 1st Reading
Attachments:
Subject:
VI.K. Policy 5081 - Employee Ethical Standards and Codes of Conduct - 1st Reading
Description:
Updated name to Employee Codes of Conduct and updated state codes. 
Subject:
VI.L. Policy 5085 - Employment Student Support and Scope of Practice - 1st Reading
Subject:
VII. BOARD ITEMS
Subject:
VII.A. Board Items
Description:
  1. Next Work Session (Dec or Jan)
  2. USBA: Jan 7-Jan 9 
Subject:
VIII. CLOSED SESSION
Description:

Closed Session Reasoning: 52-4-204 and 52-4-205 

If, during the meeting, the discussion on any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with Utah’s Open and Public Meeting Act, Title 52, section 4, Paragraphs 4 through 10, UCA. Before a closed meeting is convened, the presiding office will publicly identify the section or section of the act authorizing the closed meeting. All final votes, actions, or decision will be taken in an open meeting. Electronic and telephonic participation may be available for board members. The board room at 285 E. 400 S. in Kamas, UT will be the anchor location for any electronic or telephonic participation.
Subject:
IX. ADJOURNMENT

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