Meeting Agenda
1. CALL THE MEETING TO ORDER AND ROLL CALL OF MEMBERS
2. PLEDGE OF ALLIGIANCE, SALUTE TO THE OKLAHOMA FLAG, MOMENT OF SILENCE
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
3. RECOGNITION OF VISITORS
4. CONSENT AGENDA
4.A. Reading and Approval of Minutes (April 12, 2026, April 21, 2026, April 28, 2026)
4.B. Reading and Approval of Treasurer's Report and Investment of Funds Report 
4.C. April Activity Fund Report
4.D. Current Bills & Encumbrances - General Fund, Encumbrances #406-414
4.E. Change Orders - General Fund, Encumbrances #143-394
4.F. Current Bills & Encumbrances - Building Fund, Encumbrances #68-71
4.G. Change Orders - Building Fund, Encumbrances #9-44
4.H. Transfers
4.I. Current Bills & Encumbrances- Child Nutrition Fund, Encumbrances #24
4.J. Contracts for FY 2026-27
  • Home of Hope - Janitorial Services
  • ADPC - School Finance & Personnel Software
  • sylogist ed - Student Information Software
  • TCA - Federal Programs Management
  • Purple Wave - Internet Auction
  • CCOSA - District Level Services
  • Khan Academy - Student Tutoring Support
  • NEO Orthopedics - Occupational Therapy
  • Motor Mouth Therapy - Speech Therapy
  • Pediatric Assessment & Counseling Services - Assesment & Counseling Services

RESOLVED, upon the recommendation of the Superintendent of Schools, Consent Agenda items 4.A through 4.J be APPROVED as presented, effective May 11, 2026.
5. REPORTS/COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION
6. ADMINISTRATOR'S REPORT
  • Mr. Gabriel Schmidt, Superintendent report & updates
  1. Recognition of Retirees
  2. Curriculum & Learning: NE Tech - Taylar Odle
  3. Operations - Joe Gramlich
  4. Athletics Update- John Treat
  5. VHS Update- Mrs. Melissa Williams
  6. Climate & Culture
7. EXTENDED SCHOOL YEAR PROGRAM STANDARDS POLICY    (EHBCA-R)
Board to consider and take action to approve or deny the new Extended School Year Program Standards Policy (EHBCA-R), as presented.
8. BREWER CONSTRUCTION CONTRACT GMP
Discussion and possible action on the letter of recommendation, presenting a GMP (Guaranteed Maximum Price) and assigning of contracts to the construction manager - Brewer Construction for the Vinita Hall-Halsell Elementary Tornado Shelter.
9. VOTE TO CONVENE OR NOT CONVENE IN EXECUTIVE SESSION
  • 9.A.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and annual re-appointment of Support Personnel (identified in Exhibit 1) and Summer Programs Personnel (identified in Exhibit 2), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   
 
  •  9.B.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment of certain individuals as Coaches for the district (identified in Exhibit 4), individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   
 
  • 9.C.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the retirement and resignation of James Zickefoose (identified in Exhibit 3), an individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
 
  • 9.D.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the resignations of the District's Head Girls Basketball Coach, HHES Office Manager, and ISS Monitor  (identified in Exhibit 3), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
 
  • 9.E. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and evaluation of Mr. Gabriel Schmidt, an individual salaried public employee or officer, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
10. VOTE TO ACKNOWLEDGE BOARD'S RETURN TO OPEN SESSION
11. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT 
12. BOARD PRESIDENT TO PRESENT THE SUPERINTENDENT WITH THE DOCUMENT(S) DISCUSSED IN EXECUTIVE SESSION
Motion, second, discussion and vote on motion to authorize the Board President to present the Superintendent with document(s) discussed in executive session.
13. DISTRICT'S ATTORNEY TO TAKE ANY ACTION CONSISTENT WITH THE DISCUSSIONS IN EXECUTIVE SESSION.
Motion, second, discussion and vote on motion to authorize the District's Attorney to take any action consistent with the discussions in executive session.
14. PERSONNEL
Consider and take action on the following personnel matters:
14.A. The Board will vote to approve or not approve the annual re-appointment of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 1
14.B. The Board will vote to approve or not approve the employment of Summer Programs personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 2 
14.C. The Board will vote to approve or not approve the employment of certain individuals as coaches, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 4
14.D. The Board will vote to approve or not approve the retirement and resignation of James Zickefoose. EXHIBIT 3
14.E. The Board will vote to approve or not approve the resignation of Certified personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3
14.F. The Board will vote to approve or not approve the resignation of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3
15. NEW BUSINESS
The law provides that, if "New Business" is listed on the agenda, the Board can, under that item, consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
16. ADJOURNMENT
Agenda Item Details Reload Your Meeting

Meeting: May 11, 2026 at 6:00 PM - Board of Education Meeting
Agenda Item :
1. CALL THE MEETING TO ORDER AND ROLL CALL OF MEMBERS
Agenda Item :
2. PLEDGE OF ALLIGIANCE, SALUTE TO THE OKLAHOMA FLAG, MOMENT OF SILENCE
(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)
Agenda Item :
3. RECOGNITION OF VISITORS
Agenda Item :
4. CONSENT AGENDA
Agenda Item :
4.A. Reading and Approval of Minutes (April 12, 2026, April 21, 2026, April 28, 2026)
Agenda Item :
4.B. Reading and Approval of Treasurer's Report and Investment of Funds Report 
Agenda Item :
4.C. April Activity Fund Report
Agenda Item :
4.D. Current Bills & Encumbrances - General Fund, Encumbrances #406-414
Agenda Item :
4.E. Change Orders - General Fund, Encumbrances #143-394
Agenda Item :
4.F. Current Bills & Encumbrances - Building Fund, Encumbrances #68-71
Agenda Item :
4.G. Change Orders - Building Fund, Encumbrances #9-44
Agenda Item :
4.H. Transfers
Agenda Item :
4.I. Current Bills & Encumbrances- Child Nutrition Fund, Encumbrances #24
Agenda Item :
4.J. Contracts for FY 2026-27
  • Home of Hope - Janitorial Services
  • ADPC - School Finance & Personnel Software
  • sylogist ed - Student Information Software
  • TCA - Federal Programs Management
  • Purple Wave - Internet Auction
  • CCOSA - District Level Services
  • Khan Academy - Student Tutoring Support
  • NEO Orthopedics - Occupational Therapy
  • Motor Mouth Therapy - Speech Therapy
  • Pediatric Assessment & Counseling Services - Assesment & Counseling Services

RESOLVED, upon the recommendation of the Superintendent of Schools, Consent Agenda items 4.A through 4.J be APPROVED as presented, effective May 11, 2026.
Agenda Item :
5. REPORTS/COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION
Agenda Item :
6. ADMINISTRATOR'S REPORT
  • Mr. Gabriel Schmidt, Superintendent report & updates
  1. Recognition of Retirees
  2. Curriculum & Learning: NE Tech - Taylar Odle
  3. Operations - Joe Gramlich
  4. Athletics Update- John Treat
  5. VHS Update- Mrs. Melissa Williams
  6. Climate & Culture
Agenda Item :
7. EXTENDED SCHOOL YEAR PROGRAM STANDARDS POLICY    (EHBCA-R)
Board to consider and take action to approve or deny the new Extended School Year Program Standards Policy (EHBCA-R), as presented.
Agenda Item :
8. BREWER CONSTRUCTION CONTRACT GMP
Discussion and possible action on the letter of recommendation, presenting a GMP (Guaranteed Maximum Price) and assigning of contracts to the construction manager - Brewer Construction for the Vinita Hall-Halsell Elementary Tornado Shelter.
Agenda Item :
9. VOTE TO CONVENE OR NOT CONVENE IN EXECUTIVE SESSION
  • 9.A.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and annual re-appointment of Support Personnel (identified in Exhibit 1) and Summer Programs Personnel (identified in Exhibit 2), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   
 
  •  9.B.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment of certain individuals as Coaches for the district (identified in Exhibit 4), individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law.   
 
  • 9.C.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the retirement and resignation of James Zickefoose (identified in Exhibit 3), an individual salaried public employee, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
 
  • 9.D.  Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the resignations of the District's Head Girls Basketball Coach, HHES Office Manager, and ISS Monitor  (identified in Exhibit 3), individual salaried public employees, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
 
  • 9.E. Motion, second, discussion, and vote on motion to go into executive session, pursuant to Okla. Stat. tit. 25, § 307(B)(1) and (7), to discuss the employment and evaluation of Mr. Gabriel Schmidt, an individual salaried public employee or officer, where disclosure of the information discussed would violate confidentiality requirements of state or federal law. 
Agenda Item :
10. VOTE TO ACKNOWLEDGE BOARD'S RETURN TO OPEN SESSION
Agenda Item :
11. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT 
Agenda Item :
12. BOARD PRESIDENT TO PRESENT THE SUPERINTENDENT WITH THE DOCUMENT(S) DISCUSSED IN EXECUTIVE SESSION
Motion, second, discussion and vote on motion to authorize the Board President to present the Superintendent with document(s) discussed in executive session.
Agenda Item :
13. DISTRICT'S ATTORNEY TO TAKE ANY ACTION CONSISTENT WITH THE DISCUSSIONS IN EXECUTIVE SESSION.
Motion, second, discussion and vote on motion to authorize the District's Attorney to take any action consistent with the discussions in executive session.
Agenda Item :
14. PERSONNEL
Consider and take action on the following personnel matters:
Agenda Item :
14.A. The Board will vote to approve or not approve the annual re-appointment of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 1
Agenda Item :
14.B. The Board will vote to approve or not approve the employment of Summer Programs personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 2 
Agenda Item :
14.C. The Board will vote to approve or not approve the employment of certain individuals as coaches, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 4
Agenda Item :
14.D. The Board will vote to approve or not approve the retirement and resignation of James Zickefoose. EXHIBIT 3
Agenda Item :
14.E. The Board will vote to approve or not approve the resignation of Certified personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3
Agenda Item :
14.F. The Board will vote to approve or not approve the resignation of Support personnel, per the personnel sheet attached to and publicly posted with this agenda. EXHIBIT 3
Agenda Item :
15. NEW BUSINESS
The law provides that, if "New Business" is listed on the agenda, the Board can, under that item, consider and vote on any business that could not have been foreseen or known about at the time the agenda was posted.
Agenda Item :
16. ADJOURNMENT

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