Meeting Agenda
1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE 
3. COMMUNICATIONS/PUBLIC INTEREST
3.A. Recognitions 
  1. Student Council and Senior Class (STUCO) 
  2. Stillwater High School Violinist Stephan Zhang
  3. Stillwater Public Schools Agricultural Education Instructors: Robby Branscum, Tanner Nipper, and Bailey Kliewer
3.B. Superintendent’s Report 
3.C. Superintendent’s Data Update 
3.D. Board Communication
3.E. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approval of the July 26, 2024 Special Meeting Minutes 
4.B. Approval of the August 13, 2024 Special Meeting Minutes 
4.C. Approval of the August 13, 2024 Regular Meeting Minutes 
4.D. Annual Activity Account Fund Planning and Approval Packages
 
4.E. Approval of the Transfer and Summary of Activity Account Funds (Finance)
4.F. Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)

2024-2025 General Fund Encumbrances # 20250577-20250585; 20250588-20250593; 202500597-20250603; 20250606; 20250608-20250618; 202500633-20250644; 20250647; 20250651-20250652; 20250656; 20250658-20250660; 20250663-20250664; 20250666-20250675; 20250677-20250678; 20250680-20250683; 20250687-20250689; 20250691; 20250693-20250695; 20250698; 20250702-20250705; 20250707-20250712; 20250714-20250718; 20250720-20250722; 20250724-20250735; 20250737-20250742; 20250744; 20250747-20250748; 20250750-20250753; 20250755 Totaling: $905,965.21

2024-2025 Building Fund Encumbrances # 20250594; 20250601; 20250619; 20250661; 20250676; 20250679; 20250697; 20250723 Totaling: $47,596.21
 
2024-2025 Child Nutrition Fund Encumbrances # 20250645-20250646; 20250654; 20250686; 20250692; 20250706; 20250756-20250760 Totaling: $8,329.68

2024-2025 Bond 31 Fund Encumbrances # 20250655 Totaling: $5,033.65
 
2024-2025 Bond 32 Fund Encumbrances # 20250037; 20250567; 20250576; 20250586-20250587; 20250604-20250605; 20250607; 20250620-20250631; 20250648-20250650; 20250653; 20250657; 20250662; 20250665; 20250684-20250685; 20250690; 20250696; 20250699-20250701; 20250713; 20250719; 20250736; 20250743; 20250745-20250746; 20250749; 20250754 Totaling: $396,385.44
4.G. Approval of the following Change Orders: 
2024-2025 General Fund (11) Encumbrances #’s: 20250201, 20250464
2024-2025 Bond 32 (2023) Fund Encumbrances #’s:20250037, 20250567
4.H. 2024-2025 Annual Estimate of Needs (Finance) 
4.I. Supplemental Allocation for FY 23-24 Estimate of Needs (Finance)
4.J. Appointment and Bond Authorization for FY 2024-2025 (Finance)
  1. Krisite Newby - Board Treasurer
  2. Ron McElliott - Assistant Treasurer
4.K. Activity Fund Custodian and Bonds for each, Co-signers, Banks and Bank Account Numbers for FY 2024-2025 (Finance)
4.L. Resolution Authorizing Kristie Newby, the School District Treasurer to Issue Non-Payable Checks and Authorizing the Purchase of the Checks as Investments from other District Funds. (Finance)
4.M. Authorized Representatives and Designated Custodians for FY 2024-2025: (Finance)
  1. Designation of Treasurer, Kristie Newby as Purchasing Agent for Stillwater Independent School District and Designated Custodian for General Fund, Building Fund, Child Nutrition Fund, Bond Funds, and Activity Funds
4.N. Certificate and Order to the County Clerk and County Treasurer of Payne County, Oklahoma Authorizing Kristie Neweby as Stillwater Public Schools Treasurer (Finance)
4.O. Approval to Nulify the Alternative Education Cooperating Agreement with Glencoe Public Schools (Ed Services)
4.P. Approval of the Memorandum of Understanding for Academic Credit Options with Meridian Technology Center (Ed Services)
4.Q. Waive First Reading and Approval of Policies: 
  1. EHBDBB- Parental Involvement Parent's Bill of Rights
  2. EIA-E1- SPS Review of Student Progress
  3. EIA-R4- Student Promotion and Retention (Regulation)
4.R. Approval of the following contracts for FY 24-25:
  1. Amira Learning (K-5 Reading & Characteristics of Dyslexia Screener) (Ed Services)
  2. Aveanna Healthcare (Supplemental Staffing Agreement) (Ed Services)
  3. Iowa Tribe (Mental Health and Substance Abuse Prevention Services) (Ed Services)
  4. NCDET/OU National Center for Disability Education and Training (Secondary and Technology Education Program Agreement) (Ed Services)
  5. Oklahoma State Department of Education, Public Consulting Group, and Oklahoma Health Care Authority (School-Based Health Services Program) (Ed Services)
  6. Oklahoma State University Department of English(Student Affiliation Agreement) (Ed Services)
  7. Oklahoma State University School of Allied Health and Recreation (Athletic Trainer Internship) (Ed Services)
  8. Oklahoma State University School of Kinesiology, Applied Health and Recreation (Athletic Trainer Internship) (Ed Services)
  9. University of Central Oklahoma (Student Affiliation Agreement) (Ed Services)
  10. Wichita State University (Student Affiliation Agreement) (Ed Services)
  11. American Fidelity - Section 125 Flexible Benefit Plan (HR) 
4.S. Approval of the SPS Non-Exclusive Trademark License Agreement: (Communications/Superintendent)
  1. BLoveKampCo
4.T. Consider and Vote to Approve Service Order No. 22 for Stillwater Public Schools Sangre Ridge Elementary and Middle School Roof Replacement and Mechanical Equipment Improvements

4.U. Consider and Vote to Approve Service Order No. 23 for Stillwater Public Schools High School PAC and Field House Mechanical Equipment Improvements

 
4.V. Consider and Vote to Approve Professional Service Agreement with Gose & Associates
4.W. Consider and Vote to Approve Change Order Number 03 for SPS Richmond Elementary HVAC and Roof Improvements and SPS Junior High School HVAC and Roof Improvements projects
4.X. Consider and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project
4.Y. Consider and Vote to Approve Construction Management Services Contract with Lambert Construction Company for the Stillwater Public Schools Hamilton Field House Renovation Project
4.Z. Consider and Vote to Approve a Construction Management Services Contract with Lambert Construction Company for the Stillwater Public Schools Stillwater High School City Gym Renovation Project
4.AA. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
4.AB. Approval of the USbank Equipment Finance Lease Agreement contract to be signed to include specific serial numbers for each copier in the "Schedule A" addendum
5. BUSINESS/FINANCE
5.A. Consider and Vote to Approve the Treasurer's Report
5.B. Receive Bond Expenditures and Revenues Report
6. EDUCATIONAL SERVICES
6.A. Presentation of the Annual District Academic Performance Data 
7. OPERATIONS
7.A. Bond 2023 Update
8. ADJOURNMENT
8.A. Vote to Adjourn (Action)
Agenda Item Details Reload Your Meeting
Meeting: September 10, 2024 at 6:30 PM - Regular Business Meeting
Agenda Item:
1. CALL TO ORDER AND ROLL CALL
Agenda Item:
2. PLEDGE OF ALLEGIANCE 
Agenda Item:
3. COMMUNICATIONS/PUBLIC INTEREST
Agenda Item:
3.A. Recognitions 
  1. Student Council and Senior Class (STUCO) 
  2. Stillwater High School Violinist Stephan Zhang
  3. Stillwater Public Schools Agricultural Education Instructors: Robby Branscum, Tanner Nipper, and Bailey Kliewer
Agenda Item:
3.B. Superintendent’s Report 
Agenda Item:
3.C. Superintendent’s Data Update 
Attachments:
Agenda Item:
3.D. Board Communication
Agenda Item:
3.E. Public Comments - Patrons who wish to address the Board of Education shall be required to submit form BED-E prior to the start of the meeting
Agenda Item:
4. CONSENT AGENDA    (Action)
All of the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
Agenda Item:
4.A. Approval of the July 26, 2024 Special Meeting Minutes 
Attachments:
Agenda Item:
4.B. Approval of the August 13, 2024 Special Meeting Minutes 
Attachments:
Agenda Item:
4.C. Approval of the August 13, 2024 Regular Meeting Minutes 
Attachments:
Agenda Item:
4.D. Annual Activity Account Fund Planning and Approval Packages
 
Attachments:
Agenda Item:
4.E. Approval of the Transfer and Summary of Activity Account Funds (Finance)
Attachments:
Agenda Item:
4.F. Encumbrances and Accounts Payable (approval of encumbrance numbers as listed): (Finance)

2024-2025 General Fund Encumbrances # 20250577-20250585; 20250588-20250593; 202500597-20250603; 20250606; 20250608-20250618; 202500633-20250644; 20250647; 20250651-20250652; 20250656; 20250658-20250660; 20250663-20250664; 20250666-20250675; 20250677-20250678; 20250680-20250683; 20250687-20250689; 20250691; 20250693-20250695; 20250698; 20250702-20250705; 20250707-20250712; 20250714-20250718; 20250720-20250722; 20250724-20250735; 20250737-20250742; 20250744; 20250747-20250748; 20250750-20250753; 20250755 Totaling: $905,965.21

2024-2025 Building Fund Encumbrances # 20250594; 20250601; 20250619; 20250661; 20250676; 20250679; 20250697; 20250723 Totaling: $47,596.21
 
2024-2025 Child Nutrition Fund Encumbrances # 20250645-20250646; 20250654; 20250686; 20250692; 20250706; 20250756-20250760 Totaling: $8,329.68

2024-2025 Bond 31 Fund Encumbrances # 20250655 Totaling: $5,033.65
 
2024-2025 Bond 32 Fund Encumbrances # 20250037; 20250567; 20250576; 20250586-20250587; 20250604-20250605; 20250607; 20250620-20250631; 20250648-20250650; 20250653; 20250657; 20250662; 20250665; 20250684-20250685; 20250690; 20250696; 20250699-20250701; 20250713; 20250719; 20250736; 20250743; 20250745-20250746; 20250749; 20250754 Totaling: $396,385.44
Attachments:
Agenda Item:
4.G. Approval of the following Change Orders: 
2024-2025 General Fund (11) Encumbrances #’s: 20250201, 20250464
2024-2025 Bond 32 (2023) Fund Encumbrances #’s:20250037, 20250567
Attachments:
Agenda Item:
4.H. 2024-2025 Annual Estimate of Needs (Finance) 
Attachments:
Agenda Item:
4.I. Supplemental Allocation for FY 23-24 Estimate of Needs (Finance)
Attachments:
Agenda Item:
4.J. Appointment and Bond Authorization for FY 2024-2025 (Finance)
  1. Krisite Newby - Board Treasurer
  2. Ron McElliott - Assistant Treasurer
Agenda Item:
4.K. Activity Fund Custodian and Bonds for each, Co-signers, Banks and Bank Account Numbers for FY 2024-2025 (Finance)
Attachments:
Agenda Item:
4.L. Resolution Authorizing Kristie Newby, the School District Treasurer to Issue Non-Payable Checks and Authorizing the Purchase of the Checks as Investments from other District Funds. (Finance)
Agenda Item:
4.M. Authorized Representatives and Designated Custodians for FY 2024-2025: (Finance)
  1. Designation of Treasurer, Kristie Newby as Purchasing Agent for Stillwater Independent School District and Designated Custodian for General Fund, Building Fund, Child Nutrition Fund, Bond Funds, and Activity Funds
Agenda Item:
4.N. Certificate and Order to the County Clerk and County Treasurer of Payne County, Oklahoma Authorizing Kristie Neweby as Stillwater Public Schools Treasurer (Finance)
Agenda Item:
4.O. Approval to Nulify the Alternative Education Cooperating Agreement with Glencoe Public Schools (Ed Services)
Agenda Item:
4.P. Approval of the Memorandum of Understanding for Academic Credit Options with Meridian Technology Center (Ed Services)
Attachments:
Agenda Item:
4.Q. Waive First Reading and Approval of Policies: 
  1. EHBDBB- Parental Involvement Parent's Bill of Rights
  2. EIA-E1- SPS Review of Student Progress
  3. EIA-R4- Student Promotion and Retention (Regulation)
Attachments:
Agenda Item:
4.R. Approval of the following contracts for FY 24-25:
  1. Amira Learning (K-5 Reading & Characteristics of Dyslexia Screener) (Ed Services)
  2. Aveanna Healthcare (Supplemental Staffing Agreement) (Ed Services)
  3. Iowa Tribe (Mental Health and Substance Abuse Prevention Services) (Ed Services)
  4. NCDET/OU National Center for Disability Education and Training (Secondary and Technology Education Program Agreement) (Ed Services)
  5. Oklahoma State Department of Education, Public Consulting Group, and Oklahoma Health Care Authority (School-Based Health Services Program) (Ed Services)
  6. Oklahoma State University Department of English(Student Affiliation Agreement) (Ed Services)
  7. Oklahoma State University School of Allied Health and Recreation (Athletic Trainer Internship) (Ed Services)
  8. Oklahoma State University School of Kinesiology, Applied Health and Recreation (Athletic Trainer Internship) (Ed Services)
  9. University of Central Oklahoma (Student Affiliation Agreement) (Ed Services)
  10. Wichita State University (Student Affiliation Agreement) (Ed Services)
  11. American Fidelity - Section 125 Flexible Benefit Plan (HR) 
Attachments:
Agenda Item:
4.S. Approval of the SPS Non-Exclusive Trademark License Agreement: (Communications/Superintendent)
  1. BLoveKampCo
Attachments:
Agenda Item:
4.T. Consider and Vote to Approve Service Order No. 22 for Stillwater Public Schools Sangre Ridge Elementary and Middle School Roof Replacement and Mechanical Equipment Improvements
Attachments:
Agenda Item:

4.U. Consider and Vote to Approve Service Order No. 23 for Stillwater Public Schools High School PAC and Field House Mechanical Equipment Improvements

 
Attachments:
Agenda Item:
4.V. Consider and Vote to Approve Professional Service Agreement with Gose & Associates
Attachments:
Agenda Item:
4.W. Consider and Vote to Approve Change Order Number 03 for SPS Richmond Elementary HVAC and Roof Improvements and SPS Junior High School HVAC and Roof Improvements projects
Attachments:
Agenda Item:
4.X. Consider and Vote to Approve Lippert Bros., Inc. Potential Change Orders for SPS OES North Building Renovations and SPS OES South Building Renovations Project
Attachments:
Agenda Item:
4.Y. Consider and Vote to Approve Construction Management Services Contract with Lambert Construction Company for the Stillwater Public Schools Hamilton Field House Renovation Project
Attachments:
Agenda Item:
4.Z. Consider and Vote to Approve a Construction Management Services Contract with Lambert Construction Company for the Stillwater Public Schools Stillwater High School City Gym Renovation Project
Attachments:
Agenda Item:
4.AA. Consider and Vote to Approve Willowbrook, Inc. use of Owner Contingency and Allowances for the SPS Bond 2023 HS Phase I Construction Project
Attachments:
Agenda Item:
4.AB. Approval of the USbank Equipment Finance Lease Agreement contract to be signed to include specific serial numbers for each copier in the "Schedule A" addendum
Attachments:
Agenda Item:
5. BUSINESS/FINANCE
Agenda Item:
5.A. Consider and Vote to Approve the Treasurer's Report
Attachments:
Agenda Item:
5.B. Receive Bond Expenditures and Revenues Report
Attachments:
Agenda Item:
6. EDUCATIONAL SERVICES
Agenda Item:
6.A. Presentation of the Annual District Academic Performance Data 
Agenda Item:
7. OPERATIONS
Agenda Item:
7.A. Bond 2023 Update
Attachments:
Agenda Item:
8. ADJOURNMENT
Agenda Item:
8.A. Vote to Adjourn (Action)

Web Viewer