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Meeting Agenda
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I. Recognition
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II. Public Comment
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III. Call to Order
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IV. Roll Call
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V. Pledge of Allegiance
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VI. Approval of Agenda
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VII. Student Report
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VIII. Superintendent Report
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IX. Board Chair Report
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X. Consent Agenda
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X.A. School Board Meeting Minutes, August 25, 2026
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X.B. School Board Meeting Minutes, September 8, 2026
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X.C. Payment of Invoices, September 5 - 18, 2026
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X.D. Policy 101 Legal Status of the School District - Annual Review
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X.E. Policy 101.1 Name of the School District - Annual Review
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X.F. Policy 208 Development, Adoption and Implementation of Policies - Technical Update
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X.G. Policy 402 Disability Nondiscrimination Policy - Statutory Update
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X.H. Policy 521 Student Disability Nondiscrimination - Statutory Update
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X.I. Field Trip Approval for Stillwater Area High School Band and Orchestra
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X.J. Human Resources Personnel Report
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XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
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XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XIII.A. Action: Adopt the Preliminary Proposed 2026 Payable 2027 Property Tax Levy
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XIII.B. Action: Set the Truth in Taxation Meeting for December 8, 2026, at 6:00 p.m. at Oak Park Learning Center, 6355 Osman Avenue North, Stillwater, MN 55082
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XIII.C. Report: First Reading of Policy 423 Employee-Student Relationships
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XIII.D. Report: First Reading of Policy 507.5 School Resource Officers
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XIII.E. Report: First Reading of Policy 509 Enrollment of Nonresident Students
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XIII.F. Report: First Reading of Policy 621 Literacy and the Read Act
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XIII.G. Report: First Reading of Policy 709 Transportation
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XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
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XV. Closed Session
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XVI. Adjournment
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XVII. Attachments
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Agenda Item Details
Reload Your Meeting
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| Meeting: | September 22, 2026 at 5:30 PM - Business Meeting | |
| Subject: |
I. Recognition
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
II. Public Comment
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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| Subject: |
III. Call to Order
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
IV. Roll Call
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
V. Pledge of Allegiance
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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| Subject: |
VI. Approval of Agenda
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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| Subject: |
VII. Student Report
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| Speaker(s): |
Ms. Vivian Adams and Mr. Noah Sutter, Student Representatives
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Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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| Subject: |
VIII. Superintendent Report
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| Speaker(s): |
Dr. Mike Funk, Superintendent
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Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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| Subject: |
IX. Board Chair Report
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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| Subject: |
X. Consent Agenda
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Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, August 25, 2026
B. School Board Meeting Minutes, September 8, 2026 C. Payment of Invoices, September 5-18, 2026 D. Policy 101 Legal Status of the School District E. Policy 101.1 Name of the School District F. Policy 208 Development, Adoption and Implementation of Policies G. Policy 402 Disability Nondiscrimination Policy H. Policy 521 Student Disability Nondiscrimination I. Field Trip Approval for Stillwater Area High School Band and Orchestra J. Human Resources Personnel Report |
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| Subject: |
X.A. School Board Meeting Minutes, August 25, 2026
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Description:
A copy of the minutes is included for your review.
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| Subject: |
X.B. School Board Meeting Minutes, September 8, 2026
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Description:
A copy of the minutes is included for your review.
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| Subject: |
X.C. Payment of Invoices, September 5 - 18, 2026
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Description:
A copy of the payment of invoices register has been distributed to board members.
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| Subject: |
X.D. Policy 101 Legal Status of the School District - Annual Review
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
X.E. Policy 101.1 Name of the School District - Annual Review
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
X.F. Policy 208 Development, Adoption and Implementation of Policies - Technical Update
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
X.G. Policy 402 Disability Nondiscrimination Policy - Statutory Update
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
X.H. Policy 521 Student Disability Nondiscrimination - Statutory Update
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
X.I. Field Trip Approval for Stillwater Area High School Band and Orchestra
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Description:
Stillwater Area High School Band and Orchestra to New Orleans, Louisiana on March 23-27, 2026. The Field Trip Request Form is included for your review.
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| Subject: |
X.J. Human Resources Personnel Report
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Description:
A summary of personnel transactions for the month is included for your review.
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| Subject: |
XI. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
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Description:
Nothing to report.
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| Subject: |
XII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
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Description:
Nothing to report.
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| Subject: |
XIII. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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| Subject: |
XIII.A. Action: Adopt the Preliminary Proposed 2026 Payable 2027 Property Tax Levy
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| Speaker(s): |
Ms. Marie Schrul, Chief Financial Officer
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Description:
State law requires that the school board adopt a proposed property tax levy for taxes payable in 2027 by September 30, 2026. This is the first step in setting property tax levies for next year. Additional steps in the levy process will be included in the presentation.
The preliminary proposed 2026 payable 2027 property tax levy provides revenue for the 2027- 2028 school year as outlined in state statutes. This differs from the city and county calendars in that their 2027 levy provides revenue for their 2027 calendar year budget. The school board may adopt a preliminary levy based on September estimates or may adopt a preliminary levy that states "Maximum" levy. If the Board adopts a "Maximum" levy, then Minnesota Department of Education adjustments may be made subsequent to the action by the Board. If a dollar amount is adopted in September, adjustments that would increase the levy are not allowed. Historically, the "Maximum" has been adopted in September as an assurance that final corrections or adjustments would be included for school board consideration prior to certifying the final levy in December. |
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| Subject: |
XIII.B. Action: Set the Truth in Taxation Meeting for December 8, 2026, at 6:00 p.m. at Oak Park Learning Center, 6355 Osman Avenue North, Stillwater, MN 55082
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| Speaker(s): |
Ms. Marie Schrul, Chief Financial Officer
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Description:
State statute requires all local governments (cities, counties and school districts) to hold a public hearing prior to finalizing their levy authority and allow for public comment. The hearing must follow the release of the proposed tax notices from the county. At the hearing, the school district will first provide a presentation on the proposed 2026 payable 2027 property tax levy and the budget.
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| Subject: |
XIII.C. Report: First Reading of Policy 423 Employee-Student Relationships
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| Speaker(s): |
Dr. Efe Agbamu, Assistant Superintendent
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
XIII.D. Report: First Reading of Policy 507.5 School Resource Officers
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| Speaker(s): |
Dr. Efe Agbamu, Assistant Superintendent
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
XIII.E. Report: First Reading of Policy 509 Enrollment of Nonresident Students
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| Speaker(s): |
Dr. Efe Agbamu, Assistant Superintendent
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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XIII.F. Report: First Reading of Policy 621 Literacy and the Read Act
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| Speaker(s): |
Dr. Efe Agbamu, Assistant Superintendent
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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XIII.G. Report: First Reading of Policy 709 Transportation
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| Speaker(s): |
Dr. Efe Agbamu, Assistant Superintendent
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Description:
This policy was reviewed by staff and the policy committee on September 15.
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| Subject: |
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
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Description:
Nothing to report.
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| Subject: |
XV. Closed Session
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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Description:
Pursuant to Minn. Stat. § 13D.05, subd. 3(c)(3), which allows the Board to go into closed session to develop or consider an offer to purchase or sell real property.
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| Subject: |
XVI. Adjournment
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| Speaker(s): |
Ms. Alison Sherman, School Board Chair
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| Subject: |
XVII. Attachments
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Description:
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