Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the March 10, 2025, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY25 Purchase Orders
  1. General Fund - #308-324
  2. Building Fund - #72
6.D. School Rental Requests as listed, any others at hand
6.E. Fundraising Activities Requests as listed, any others at hand
6.F. FY26 Lease Agreement with Lakeland Office Systems for District copiers and toner supplies.
6.G. Contract Amendment to the Clearwater Gas Sales Agreement for FY26
 
6.H. School Based Services, PLLC FY26 Contract for Special Needs Services
6.I. Quarter #4 Student Transfer Capacity
 
6.J. Out of State Field Trip for PK to Kansas, May
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Discussion and possible action to acknowledge election certification of Board Seat #5 to Brian Mooney and to administer the Oath of Office and Loyalty Oath
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items
  1. Appointment of a new board member to fill seat vacated by resignation of Shane Burgess, so that board may return to open session for possible vote to appoint a new member.
 
  1. Employment of Certified Teachers as listed on Exhibit A for SY25-26
 
  1. Employment of a Child Nutrition Director for June 2025 and FY26
 
  1. Employment of Tia Wilkins, Custodian/maintenance for remainder of FY25
 
  1. Employment of April Miller, School Counselor for FY26 on an Emergency Certificate
 
  1. Employment of Jeremy Watters, Biological Science Teacher for FY26 on a 2nd year Emergency Certificate
 
  1. Employment of Ashley Chenoweth, Elementary Teacher for FY26 on a Emergency Certificate
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and possible action to appoint, or not to appoint, a new board member to fill seat vacated by resignation of Shane Burgess.
11. Board Clerk to administer the Oath of Office and Loyalty Oath to appointed board member.
12. Discussion and possible action on reorganizing Board Member Officers: President; Vice President; Clerk; Deputy Clerk; Member
13. Discussion and possible action on employment of Certified Teachers as listed in Exhibit A for SY25-26
14. Discussion and possible action on Welch Public Schools (LEA) to transition to a Self-Operating Child Nutrition Department for FY26
15. Discussion and possible action on employing a Child Nutrition Director for June, 2025 and FY26
16. Discussion and possible action on a FY26 Engagement Letter and Contract for Audit of Welch Public Schools with auditor Jenkins & Kemper Certified Public Accountants, P.C. to prepare financial budgets and conduct financial audits. 
17. Discussion and possible action on the presentation of remodeling projects at the Welch Show Barn by James Stoner and directing the Superintendent the authority to issue purchase orders for project that may exceed $15,000.00. 
18. Discussion and possible action to approve FY26 Temporary Appropriations
19. Discussion and possible action on moving school board meetings to the first Mondays of each month for the remaining 2025 calendar year.
20. Discussion and possible action to remove the names Mary Jane Cook and Shane Burgess from all financial accounts held with Welch State Bank.
21. Discussion and possible action to add the individual names that were reorganized to Board President and Board Clerk to the financial accounts held with Welch State Bank. 
22. Discussion and possible action on the employment of Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2024-2025 
23. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale.
24. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $330,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
25. Discussion and possible action on draft RFR Board Policy Manual, Sections 10 Students, 11 Discrimination, 12 Technology, 13 Special Education
26. Discussion and possible action to employ Tia Wilkins, Custodian/Maintenance for remainder of FY25
27. Discussion and possible action to employ April Miller, School Counselor on a Emergency Certificate for FY26
28. Discussion and possible action to employ Jeremy Watters, Biological Science Teacher on a 2nd Year Emergency Certificate for FY26
29. Discussion and possible action to employ Ashley Chenoweth, Elementary Teacher on a Emergency Certificate for FY26
30. Vote to Adjourn meeting  
Agenda Item Details Reload Your Meeting
NOTE:  The Board of Education may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.  The Board of Education reserves the right to take up an agenda item in any order regardless of how items are listed below.
Meeting: April 14, 2025 at 5:30 PM - Special Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Items #6a - 6j. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
6.A. Minutes of the March 10, 2025, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY25 Purchase Orders
  1. General Fund - #308-324
  2. Building Fund - #72
Agenda Item:
6.D. School Rental Requests as listed, any others at hand
Agenda Item:
6.E. Fundraising Activities Requests as listed, any others at hand
Agenda Item:
6.F. FY26 Lease Agreement with Lakeland Office Systems for District copiers and toner supplies.
Agenda Item:
6.G. Contract Amendment to the Clearwater Gas Sales Agreement for FY26
 
Agenda Item:
6.H. School Based Services, PLLC FY26 Contract for Special Needs Services
Agenda Item:
6.I. Quarter #4 Student Transfer Capacity
 
Agenda Item:
6.J. Out of State Field Trip for PK to Kansas, May
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Discussion and possible action to acknowledge election certification of Board Seat #5 to Brian Mooney and to administer the Oath of Office and Loyalty Oath
Action(s):
Motion passed:
Motion to approve election certification and issue oath of office and loyalty oath to Brian Mooney, Seat #5. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shelby Miller: Absent
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
8. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items
  1. Appointment of a new board member to fill seat vacated by resignation of Shane Burgess, so that board may return to open session for possible vote to appoint a new member.
 
  1. Employment of Certified Teachers as listed on Exhibit A for SY25-26
 
  1. Employment of a Child Nutrition Director for June 2025 and FY26
 
  1. Employment of Tia Wilkins, Custodian/maintenance for remainder of FY25
 
  1. Employment of April Miller, School Counselor for FY26 on an Emergency Certificate
 
  1. Employment of Jeremy Watters, Biological Science Teacher for FY26 on a 2nd year Emergency Certificate
 
  1. Employment of Ashley Chenoweth, Elementary Teacher for FY26 on a Emergency Certificate
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve. Convened at 6:18pm. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Shelby Miller: Abstain (With Conflict)
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and possible action to appoint, or not to appoint, a new board member to fill seat vacated by resignation of Shane Burgess.
Action(s):
Motion passed:
Motion to appoint Shelby Miller to fill the vacated seat #1. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Abstain (With Conflict)
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
11. Board Clerk to administer the Oath of Office and Loyalty Oath to appointed board member.
Agenda Item:
12. Discussion and possible action on reorganizing Board Member Officers: President; Vice President; Clerk; Deputy Clerk; Member
Action(s):
Motion passed:
Motion for Jesse Highsmith to be president, Rowdy Layton to be vice president, Shannon Walker to be board clerk, Brian Mooney to be deputy clerk. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
13. Discussion and possible action on employment of Certified Teachers as listed in Exhibit A for SY25-26
Action(s):
Motion passed:
Motion to approve certified employees as amended on Superintendent's Listing on Exhibit A. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
14. Discussion and possible action on Welch Public Schools (LEA) to transition to a Self-Operating Child Nutrition Department for FY26
Action(s):
Motion passed:
Motion to approve Welch Public Schools to be a self-operating Child Nutrition Department for FY26. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
15. Discussion and possible action on employing a Child Nutrition Director for June, 2025 and FY26
Action(s):
Motion passed:
Motion to employ Melissa Gonzales as Child Nutrition Director for Welch Public Schools for a one month contract in June 2025 and for FY26. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
16. Discussion and possible action on a FY26 Engagement Letter and Contract for Audit of Welch Public Schools with auditor Jenkins & Kemper Certified Public Accountants, P.C. to prepare financial budgets and conduct financial audits. 
Action(s):
Motion passed:
Motion to approve Jenkins & Kemper Certified Public Accountants, PC to prepare financial budgets and conduct financial audits for FY26. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
17. Discussion and possible action on the presentation of remodeling projects at the Welch Show Barn by James Stoner and directing the Superintendent the authority to issue purchase orders for project that may exceed $15,000.00. 
Action(s):
Motion passed:
Motion to direct the Superintendent to approve purchase orders over $15,000 for projects at the FFA Show Barn and not to exceed the total costs used out of the FFA #2 account of $37,000.00. This motion, made by Rowdy Layton and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
18. Discussion and possible action to approve FY26 Temporary Appropriations
Action(s):
Motion passed:
Motion to approve the FY26 Temporary Appropriations. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
19. Discussion and possible action on moving school board meetings to the first Mondays of each month for the remaining 2025 calendar year.
Action(s):
Motion passed:
Motion to move calendar year 2025 school board meetings to Mondays and to move the May board meeting to the 19th at 5:30pm. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
20. Discussion and possible action to remove the names Mary Jane Cook and Shane Burgess from all financial accounts held with Welch State Bank.
Action(s):
Motion passed:
Motion to remove the names Mary Jane Cook and Shane Burgess from all financial accounts held with Welch State Bank. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
21. Discussion and possible action to add the individual names that were reorganized to Board President and Board Clerk to the financial accounts held with Welch State Bank. 
Action(s):
Motion passed:
Motion to approve adding Jesse Highsmith President and Shannon Walker Board Clerk to the Welch State Bank financial accounts. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
22. Discussion and possible action on the employment of Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2024-2025 
Action(s):
Motion passed:
Motion to approve the employment of Stephen L. Smith Corp. as financial consultants to the School District for fiscal year 2024-2025. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
23. Discussion and possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time, and place of the bond sale.
Agenda Item:
24. Discussion and possible action on a resolution determining the maturities of, and setting a date, time, and place for the sale of the $330,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds
Action(s):
Motion passed:
Motion to approve a resolution determining the maturities of, and setting May 5, 2025 at 12:00pm located at 707 S. Curtis St, Welch OK 74369 inside the Welch Board Multipurpose room for the sale of the $330,000 Building Bonds of this School District and designating bond counsel for this issuance of bonds. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
25. Discussion and possible action on draft RFR Board Policy Manual, Sections 10 Students, 11 Discrimination, 12 Technology, 13 Special Education
Action(s):
Motion passed:
Motion to approve the draft RFR Board Policy Manual, Sections 10 Students, 11 Discrimination, 12 Technology, 13 Special Education. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
26. Discussion and possible action to employ Tia Wilkins, Custodian/Maintenance for remainder of FY25
Action(s):
Motion passed:
Motion to employ Tia Wilkins, Custodian/Maintenance for remainder of FY25. This motion, made by Shannon Walker and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
27. Discussion and possible action to employ April Miller, School Counselor on a Emergency Certificate for FY26
Action(s):
Motion passed:
Motion to employ April Miller, School Counselor on a Emergency Certificate for FY26. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
28. Discussion and possible action to employ Jeremy Watters, Biological Science Teacher on a 2nd Year Emergency Certificate for FY26
Action(s):
Motion passed:
Motion to employ Jeremy Watters, Biological Science Teacher on a 2nd Year Emergency Certificate for FY26. This motion, made by Rowdy Layton and seconded by Brian Mooney, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
29. Discussion and possible action to employ Ashley Chenoweth, Elementary Teacher on a Emergency Certificate for FY26
Action(s):
Motion passed:
Motion to employ Ashley Chenoweth, Elementary Teacher on a Emergency Certificate for FY26. This motion, made by Brian Mooney and seconded by Shannon Walker, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
Agenda Item:
30. Vote to Adjourn meeting  
Action(s):
Motion passed:
Motion to adjourn meeting at 7:17pm. This motion, made by Brian Mooney and seconded by Rowdy Layton, passed.
  • Shelby Miller: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
  • Brian Mooney: Yea
 

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