Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Principals' Reports
5. Superintendent's Report
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
6.A. Minutes of the January 14, 2025, Regular Board Meeting
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
6.C. FY25 Purchase Orders
  1. General Fund - #285-296
  2. Building Fund - #62-66
6.D. FY25 Warrants
  1. General Fund
  2. Building Fund
  3. Insurance Loss Fund
6.E. School Rental Requests as listed, any others at hand
6.F. Fundraising Activities Requests as listed, any others at hand
  1. Sophomore Class - Easter Fundraisers, Egg Baskets, Yard Eggs - February-May, 2025
6.G. Out-of-State Travel Requests as listed, any others at hand
  1. PK Trip to Joplin MO
  2. Senior Trip to Branson MO
6.H. SY25-26 Agreement with Ruth Kelly for taking and selling school pictures
6.I. SY25-26 Agreement with OKTLE for Teacher and Administrative evaluations
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
7.A. Presentation from Tyler Marion, CSM, on evaluations of sealed bids that were opened on January 21, 2025, for the construction of the auxiliary gym
7.B. Discussion and possible action to award contracts to the lowest competitive bid for bid packages #1 - #32 for construction purposes on the auxiliary gym
7.C. Discussion and possible action on amendment to Marion Company, LLC, d/b/a Construction Services Group Contract to reflect the Guaranteed Maximum Price (GMP) of $2,295,475.88 for construction purposes on the auxiliary gym
7.D. Discussion and possible action on a Draft Copy of the RFR Board Policy Manual, Sections 4 Instruction, 5 School Property, 6 Employee General, 7 Certified Employees, 8 Support Employees, and 9 Records
7.E. Discussion and action regarding one (1) Welch Skills Center student that has met High School graduation requirements early in their fourth year and to receive their High School Diploma
8. Discussion, consideration, and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Employment of Stacy Ezell, MS/HS Principal for SY25-26
  2. Employment of Kimberley Hall, Elementary Principal for SY25-26
  3. Resignation/Retirement of Rhonda Mercer, Certified Teacher
  4. Finalize Evaluation of Jeremy Ramsey, Superintendent
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
10. Discussion and action on employing Stacy Ezell, MS/HS Principal for SY25-26
11. Discussion and action on employing Kimberley Hall, Elementary Principal, for SY25-26
12. Discussion and action on Resignation/Retirement of Rhonda Mercer, Certified Teacher
13. Discussion and action to finalize the evaluation of Jeremy Ramsey, Superintendent
14. New Business
15. Adjournment
Agenda Item Details Reload Your Meeting
NOTE:  The Board of Education may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda.  The Board of Education reserves the right to take up an agenda item in any order regardless of how items are listed below.
Meeting: February 11, 2025 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Principals' Reports
Agenda Item:
5. Superintendent's Report
Agenda Item:
6. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 6A, Minutes of the January 14, 2025, Regular Board Meeting; Item 6B, Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 6C FY25 General Fund Purchase Orders #285-296 and Building Fund Purchase orders #62-66; Item 6D FY25 General Fund, Building Fund, and Insurance Loss Fund warrants as presented; Item 6E School Rental Requests as presented; Item 6F Sophomore Class fund raiser; Item 6G Out-of-State trips for Pre-Kindergarten and Seniors; Item 6H SY25-26 Ruth Kelly school picture agreement, and Item 6I SY25-26 OKTLE agreement for Teacher and Administrative evaluations. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
6.A. Minutes of the January 14, 2025, Regular Board Meeting
Attachments:
Agenda Item:
6.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
6.C. FY25 Purchase Orders
  1. General Fund - #285-296
  2. Building Fund - #62-66
Agenda Item:
6.D. FY25 Warrants
  1. General Fund
  2. Building Fund
  3. Insurance Loss Fund
Agenda Item:
6.E. School Rental Requests as listed, any others at hand
Agenda Item:
6.F. Fundraising Activities Requests as listed, any others at hand
  1. Sophomore Class - Easter Fundraisers, Egg Baskets, Yard Eggs - February-May, 2025
Agenda Item:
6.G. Out-of-State Travel Requests as listed, any others at hand
  1. PK Trip to Joplin MO
  2. Senior Trip to Branson MO
Agenda Item:
6.H. SY25-26 Agreement with Ruth Kelly for taking and selling school pictures
Agenda Item:
6.I. SY25-26 Agreement with OKTLE for Teacher and Administrative evaluations
Agenda Item:
7. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
7.A. Presentation from Tyler Marion, CSM, on evaluations of sealed bids that were opened on January 21, 2025, for the construction of the auxiliary gym
Agenda Item:
7.B. Discussion and possible action to award contracts to the lowest competitive bid for bid packages #1 - #32 for construction purposes on the auxiliary gym
Action(s):
Motion passed:
Motion to award contracts to the lowest competitive bid for bid packages #1 - #32 for construction purposes on the auxiliary gym. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.C. Discussion and possible action on amendment to Marion Company, LLC, d/b/a Construction Services Group Contract to reflect the Guaranteed Maximum Price (GMP) of $2,295,475.88 for construction purposes on the auxiliary gym
Action(s):
Motion passed:
Motion to approve the amendment to Marion Company, LLC, d/b/a Construction Services Group Contract to reflect the Guaranteed Maximum Price (GMP) of $2,295,475.88 for construction purposes on the auxiliary gym. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.D. Discussion and possible action on a Draft Copy of the RFR Board Policy Manual, Sections 4 Instruction, 5 School Property, 6 Employee General, 7 Certified Employees, 8 Support Employees, and 9 Records
Action(s):
Motion passed:
Motion to approve a Draft Copy of the RFR Board Policy Manual, Sections 4 Instruction, 5 School Property, 6 Employee General, 7 Certified Employees, 8 Support Employees, and 9 Records and adopt recommendations as amended. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.E. Discussion and action regarding one (1) Welch Skills Center student that has met High School graduation requirements early in their fourth year and to receive their High School Diploma
Action(s):
Motion passed:
Motion to approve the early graduation of one (1) Welch Skills Center student that has met High School graduation requirements early in their fourth year and to receive their High School Diploma. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8. Discussion, consideration, and possible action to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Employment of Stacy Ezell, MS/HS Principal for SY25-26
  2. Employment of Kimberley Hall, Elementary Principal for SY25-26
  3. Resignation/Retirement of Rhonda Mercer, Certified Teacher
  4. Finalize Evaluation of Jeremy Ramsey, Superintendent
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve: 1) Employment of Stacy Ezell, MS/HS Principal for SY25-26; 2) Employment of Kimberley Hall, Elementary Principal for SY25-26; 3) Resignation/Retirement of Rhonda Mercer, Certified Teacher, and 4) Finalize Evaluation of Jeremy Ramsey, Superintendent. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Return to Open Session, President's Acknowledgement, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
10. Discussion and action on employing Stacy Ezell, MS/HS Principal for SY25-26
Action(s):
Motion passed:
Motion to employ Stacy Ezell, MS/HS Principal for SY25-26. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
11. Discussion and action on employing Kimberley Hall, Elementary Principal, for SY25-26
Action(s):
Motion passed:
Motion to employ Kimberley Hall, Elementary Principal, for SY25-26. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
12. Discussion and action on Resignation/Retirement of Rhonda Mercer, Certified Teacher
Action(s):
Motion passed:
Motion to accept the Resignation/Retirement of Rhonda Mercer, Certified Teacher. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
13. Discussion and action to finalize the evaluation of Jeremy Ramsey, Superintendent
Action(s):
Motion passed:
Motion to approve the evaluation of Jeremy Ramsey, Superintendent. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
14. New Business
Action(s):
Motion passed:
Motion to re-allocate Pie Supper funds at 30% to local premium sales, 50% to FFA #1 account, and 20% to FFA #2 account/building and maintenance of the showbarn. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
15. Adjournment
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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