Meeting Agenda
1. Call to Order and Declaration of a Quorum
2. Pledge of Allegiance 
3. Public Participation
4. Recognition
  • January is School Board Recognition month.  Welch Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District.  We thank you for your service.
  • Thank you Opaa! and Melissa Gonzalez for the meal
5. Principals' Reports
6. Superintendent's Report
7. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
7.A. Minutes of the December 9, 2024, Regular Board Meeting
7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
7.C. FY25 Purchase Orders
  1. General Fund - #269-284
  2. Building Fund - #58-61
  3. Insurance Loss Fund - #14-15
7.D. FY25 Warrants as presented
7.E. School Rental Requests as listed, any others at hand
7.F. Fundraising Activities Requests as listed, any others at hand
  1. Athletics, Selling Wildcat Nation decals, Jan-May
  2. FFA, Labor Auction & Pie Supper, Jan-May
  3. Baseball/Softball, 100 Inning Slow Pitch Softball Game, Feb-May
  4. Baseball, Community Team Sponsorship, Feb-May
8. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
8.A. Discussion, consideration, and action on the FY24 Audit as presented by a representative of Patten & Odom, CPAs, PLLC  
8.B. Discussion, consideration, and action on transferring activity account monies on the following:
  1. Athletics 803 $50.00 to TSA 827, Sooter Tournament Plaques
  2. Athletics 803 $1,000.00 to 806 Junior Class ($300), 818 BPA ($300), 821 After Prom ($300), 848 Football ($50), 849 Baseball ($50)
8.C. Discussion, consideration, and action on FY25 Quarter 3 District Transfer Capacity
8.D. Discussion, consideration, and action to assign the following Professional Development on a five-year basis for and for new hire employees:
  1. Digital Teaching and Learning
  2. Racial and Ethnic Education
  3. Workplace Safety Training
  4. Family and Community Engagement
8.E. Discussion, consideration, and action on a Draft Copy of the RFR Board Policy Manual Sections 1, 2, 3, and 4
8.F. Discussion, consideration, and action to approve the finalized project manual and drawings on the gym construction
9. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Evaluation of Jeremy Ramsey, Superintendent of Schools
  2. Employment Contract for Jeremy Ramsey, Superintendent of Schools
  3. Resignation/Retirement of Greg Cruzan, Certified Art Teacher
  4. Payment for Unused Sick Leave to Greg Cruzan
  5. Retirement of LaChrista Earll, 3rd Grade Teacher
10. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
11. Discussion, consideration, and action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools
12. Discussion, consideration, and action regarding the employment contract of Jeremy Ramsey, Superintendent of Schools
13. Discussion, consideration, and action regarding the resignation/retirement of Greg Cruzan, Art Teacher
14. Discussion, consideration, and action regarding the request to reimburse Greg Cruzan for sick leave not used for TRS purposes according to board policy
15. Discussion, consideration, and action regarding the retirement of LaChrista Earll, 3rd Grade Teacher
16. New Business
17. Adjournment
Agenda Item Details Reload Your Meeting
NOTE:  The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not to discuss any item on the agenda. 
Meeting: January 14, 2025 at 5:30 PM - Regular Meeting of the Welch Board of Education
Agenda Item:
1. Call to Order and Declaration of a Quorum
Agenda Item:
2. Pledge of Allegiance 
Agenda Item:
3. Public Participation
Agenda Item:
4. Recognition
  • January is School Board Recognition month.  Welch Public Schools is fortunate to have five dedicated individuals who volunteer their time and energy to govern the District.  We thank you for your service.
  • Thank you Opaa! and Melissa Gonzalez for the meal
Agenda Item:
5. Principals' Reports
Agenda Item:
6. Superintendent's Report
Agenda Item:
7. Consent Agenda Items recommended for approval by a single vote.  Items may be voted on separately at the request of any board member.
Action(s):
Motion passed:
Motion to approve Consent Agenda Item 7A Minutes of the December 9, 2024, regular board meeting; Item 7B Treasurer's Report, Activity Fund Report, and status of all funds and investments; Item 7C FY25 General Fund Purchase Orders #269-284, Building Fund Purchase Orders #58-61, and Insurance Loss Fund Purchase Orders #14-15; Item 7D FY25 General Fund Warrants #471-588; Item 7E School Rental Requests as presented; and Item 7F Fundraising Activities Requests as presented. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
7.A. Minutes of the December 9, 2024, Regular Board Meeting
Attachments:
Agenda Item:
7.B. Treasurer's Report, Activity Fund Report, and status of all funds and investments
Agenda Item:
7.C. FY25 Purchase Orders
  1. General Fund - #269-284
  2. Building Fund - #58-61
  3. Insurance Loss Fund - #14-15
Agenda Item:
7.D. FY25 Warrants as presented
Agenda Item:
7.E. School Rental Requests as listed, any others at hand
Agenda Item:
7.F. Fundraising Activities Requests as listed, any others at hand
  1. Athletics, Selling Wildcat Nation decals, Jan-May
  2. FFA, Labor Auction & Pie Supper, Jan-May
  3. Baseball/Softball, 100 Inning Slow Pitch Softball Game, Feb-May
  4. Baseball, Community Team Sponsorship, Feb-May
Agenda Item:
8. Action Agenda - Individual items for discussion and action.  The Board may choose to take action on any item listed including motion to approve, motion to not approve, make a specific motion, take no action, table an item, or concur no action required.  Members may second a motion, cast a vote, or abstain.
Agenda Item:
8.A. Discussion, consideration, and action on the FY24 Audit as presented by a representative of Patten & Odom, CPAs, PLLC  
Action(s):
Motion passed:
Motion to acknowledge the FY24 Audit as presented by a representative of Patten & Odom, CPAs, PLLC. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8.B. Discussion, consideration, and action on transferring activity account monies on the following:
  1. Athletics 803 $50.00 to TSA 827, Sooter Tournament Plaques
  2. Athletics 803 $1,000.00 to 806 Junior Class ($300), 818 BPA ($300), 821 After Prom ($300), 848 Football ($50), 849 Baseball ($50)
Rationale:
Discussion, consideration, and action on transferring activity account monies on the following:
  1. Athletics 803 $50.00 to TSA 827, Sooter Tournament Plaques
  2. Athletics 803 $1,000.00 to 806 Junior Class ($300), 818 BPA ($300), 821 After Prom ($300), 849 Baseball ($50)
Action(s):
Motion passed:
Motion to approve transferring activity account monies on the following: 1) Athletics 803 $50.00 to TSA 827, Sooter Tournament Plaques; 2) Athletics 803 $1,000.00 to 806 Junior Class ($300), 818 BPA ($300), 821 After Prom ($300), 848 Football ($50), 849 Baseball ($50). This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8.C. Discussion, consideration, and action on FY25 Quarter 3 District Transfer Capacity
Action(s):
Motion passed:
Motion to approve FY25 Quarter 3 District Transfer Capacity. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8.D. Discussion, consideration, and action to assign the following Professional Development on a five-year basis for and for new hire employees:
  1. Digital Teaching and Learning
  2. Racial and Ethnic Education
  3. Workplace Safety Training
  4. Family and Community Engagement
Action(s):
Motion passed:
Motion to approve assigning the following Professional Development on a five-year basis for employees and for new hire employees: 1) Digital Teaching and Learning; 2) Racial and Ethnic Education; 3) Workplace Safety Training, and 4) Family and Community Engagement. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8.E. Discussion, consideration, and action on a Draft Copy of the RFR Board Policy Manual Sections 1, 2, 3, and 4
Action(s):
Motion passed:
Motion to approve the Draft Copy of the RFR Board Policy Manual Section 1, 2, 3, and 4 to include IRS reimbursement rate for mileage reimbursement. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
8.F. Discussion, consideration, and action to approve the finalized project manual and drawings on the gym construction
Action(s):
Motion passed:
Motion to approve the finalized project manual and drawings on the gym construction. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
9. Discussion and action regarding convening in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1) & (7), (Supp.2002), to discuss the following items, so that the Board can return to Open Session and possible board action to approve:
  1. Evaluation of Jeremy Ramsey, Superintendent of Schools
  2. Employment Contract for Jeremy Ramsey, Superintendent of Schools
  3. Resignation/Retirement of Greg Cruzan, Certified Art Teacher
  4. Payment for Unused Sick Leave to Greg Cruzan
  5. Retirement of LaChrista Earll, 3rd Grade Teacher
Action(s):
Motion passed:
Motion to convene in Executive Session pursuant to OKLA. STAT. Title 25 § 307 (B)(1), (Supp.2002), to discuss the following items, so that the board can return to Open Session and possible board action to approve: 1) Evaluation of Jeremy Ramsey, Superintendent of Schools; 2) Employment Contract for Jeremy Ramsey, Superintendent of Schools; 3) Resignation/Retirement of Greg Cruzan, Certified Art Teacher; 4) Payment for Unused Sick Leave to Greg Cruzan, and 5) Retirement of LaChrista Earll, 3rd Grade Teacher. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
10. Return to Open Session, President's Acknowledgment, Executive Session Minutes Compliance Announcement (Members Participating, Items Discussed, No Action Taken)
Agenda Item:
11. Discussion, consideration, and action to approve the evaluation of Jeremy Ramsey, Superintendent of Schools
Agenda Item:
12. Discussion, consideration, and action regarding the employment contract of Jeremy Ramsey, Superintendent of Schools
Action(s):
Motion passed:
Motion to approve a one-year extension of the employment contract for Jeremy Ramsey, Superintendent of Schools. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
13. Discussion, consideration, and action regarding the resignation/retirement of Greg Cruzan, Art Teacher
Action(s):
Motion passed:
Motion to accept the resignation/retirement of Greg Cruzan, Art Teacher. This motion, made by Mr Jesse Highsmith and seconded by Shannon Walker, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
14. Discussion, consideration, and action regarding the request to reimburse Greg Cruzan for sick leave not used for TRS purposes according to board policy
Action(s):
Motion passed:
Motion to approve the request to reimburse Greg Cruzan for sick leave not used for TRS purposes according to board policy. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
15. Discussion, consideration, and action regarding the retirement of LaChrista Earll, 3rd Grade Teacher
Action(s):
Motion passed:
Motion to accept the retirement of LaChrista Earll, 3rd Grade Teacher. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
Agenda Item:
16. New Business
Agenda Item:
17. Adjournment
Action(s):
Motion passed:
Motion to adjourn. This motion, made by Mr Jesse Highsmith and seconded by Rowdy Layton, passed.
  • Brian Mooney: Absent
  • Shane Burgess: Yea
  • Mr Jesse Highsmith: Yea
  • Rowdy Layton: Yea
  • Shannon Walker: Yea
 

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